Event Services Policies

 

Rates

To view our rates, please reference the following links:

2017-2018 Equipment, Room and Staffing Rates

Wedding Rates

 

Baker University Center Policies

 

Alcohol Policy

All events held at Ohio University at which alcoholic beverages will be sold or distributed must comply with university policy requirements and must be approved in advance.

Application to Sell or Use Alcoholic Beverages at Ohio University

 

Early Open/ Late Close Policy

Requests to keep an Event Services facility open beyond specific normal operation hours must be approved by the Executive Director, or designee, prior to final confirmation of reservation. After this request form is received by the Administrative Office (located in Baker 347), it will be reviewed and confirmed with the requestor. Event Services requires 45 days advance notice to insure adequate staffing of the event space. There will be an $85.00 fee for each hour (in one hour increments) that exceeds past building hours for an approved early open/ late close reservation. Early open requests should not exceed prior to 5:00 am while late close requests should not exceed past 2:00 am. 

Early Open/ Late Close Request Form

 

Lost and Found Policy

The Ohio University Event Services Lost and Found practice is designed to provide a step by step process for handling items that are lost or found within Baker University Center. The practice aims to improve the likelihood of lost items being recovered by their owner(s). 

If you've lost an item, the Guest Services desk (located on the 4th floor) can assist you in recovering your item.

 

Bulletin Board Policy

This policy documents standard practices and procedures for posting informational materials on bulletin boards within Baker University Center.

 

 

Reservation Policies

 

Digital Display Boards

Placing a graphic slide on the digital display screens within Baker University Center is a great way to promote upcoming events across campus as thousands of students, faculty, staff and guests travel through Baker Center every day.

Promotion of events and announcements is limited to individuals or groups affiliated with Ohio University for events or announcements associated with Ohio University. Each individual slide is limited to a 7-day concurrent run and will be visible for 6 seconds as part of a 10-30 slide rotation (minimum of 480 views/day) during the entire Baker Center day of operation.

Baker University Center does not provide graphic design services for digital display slides. All display ads should be emailed to Nicole Lovins (lovins@ohio.edu). Emails must include reservation number and the dates your display ad will run.

The guidelines for the production of slides for online submission are available below:

• 1068 pixels wide x 600 pixels high 72 dpi JPEG format (no optimization/compression necessary)
• Must include the Ohio University department or registered student organization name on slide
• Please include in email your reservation number and dates your display advertisement will run

All information must be submitted at least 3 business days prior to the first run date of your display

The content on digital display slides within Baker University Center is subject to approval by the Director of Ohio University Event Services and must not be unlawful, harmful, threatening, abusive, harassing, tortious, defamatory, vulgar, obscene, libelous, invasive of another’s privacy, hateful, or racially, ethnically or otherwise objectionable. Those that do not meet that requirement will not be placed.

 

Fronted Events

Event Services has the responsibility for managing many of the meeting and/or event venues on the Athens campus. Requests for the reservation of space fall into one of three categories that determine the rate structure and the priority of the request. The responsibility for providing accurate information rests with the requestor and the department/organization under which the requestor has acted.

 

Copyright Licensing

The Federal Copyright Act (Title 17, United States code, Public Law 94-553, 90 Stat. 2541) governs how copyrighted materials, such as movies, may be utilized publicly. This practice documents the process and regulations surrounding the public showing of movies within any Event Services managed venues. Neither the rental nor the purchase or lending of a videocassette or DVD carries with it the right to exhibit such a movie publicly outside the home, unless the site where the video is used is properly licensed for copyright compliant exhibition.This legal copyright compliance requirement applies to colleges and universities.The movie studios who own copyrights, and their agents, are the only parties who are authorized to license public viewings. No other group or person has the right to exhibit or license exhibitions of copyrighted movies.