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COVID-19 Travel Toolkit for Faculty, Staff and Administrators

The following toolkit is for use by faculty, staff and administrators who are reviewing travel requests as part of the Ohio University COVID-19 Travel Approval Process.

Questions to ask when considering whether to approve travel:

  • What is the purpose of the trip? Does it need to be in person?
  • Are the travelers fully vaccinated? 
  • If not vaccinated, have the travelers tested positive less than 90 days before the date(s) of travel?
  • If not vaccinated, what testing will they be required to do before and after? Where are they going? What mode(s) of transportation will they use?
  • Will they be staying overnight? If so, what are the accommodations’ COVID-19 prevention practices?
  • What COVID precautions are the event organizers taking?
  • Do travelers understand the expectations that apply to them for testing, symptom checking, and self-quarantine?

For units in which travel is part of an individual’s job description, like Admissions and Advancement, supervisors are permitted to collect vaccination status of traveling employees, out of business necessity for the limited purpose of scheduling coverage for those employees who must quarantine (work from home) for up to 10 days post-travel (CDC guidance for unvaccinated individuals). They must store the vaccination status securely with limited access on a need-to-know basis. Supervisors who are unsure whether asking about employee vaccination status is allowable in a particular scenario can contact COVIDoperations@ohio.edu for additional guidance. 

 

Scenario Decision
All OHIO travelers FULLY vaccinated, symptom checks before travel, day trip by car, small meeting, wear masks, maintain 6-ft distance. Approve.
All OHIO travelers FULLY vaccinated, overnight trip by car, small meeting, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel. Request info on accommodations’ COVID-19 prevention practices.
All OHIO travelers FULLY vaccinated, day trip by car, large meeting/event, wear masks, maintain 6-ft distance. Request info on meeting/event format and COVID-19 prevention practices.
All OHIO travelers FULLY vaccinated, overnight trip by car, large meeting/event, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel. Request info on meeting/event format and planned precautions of event organizers and travelers. 
 
Request info on accommodations’ COVID-19 prevention practices.
Some—not all—OHIO travelers fully vaccinated, day trip by car, small meeting, wear masks, maintain 6-ft distance. Recommend that unvaccinated individuals get a viral test 1–3 days prior to trip; test again 3–5 days after travel; and self-quarantine for a full 7 days after travel (even if test negative).
Some—not all—OHIO travelers fully vaccinated, overnight trip by car, small meeting, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel.

Recommend that unvaccinated individuals get a viral test 1–3 days prior to trip; test again 3–5 days after travel; and self-quarantine for a full 7 days after travel (even if test negative).

Request info on accommodations’ COVID-19 prevention practices.

Some—not all—OHIO travelers fully vaccinated, day trip by car, large meeting/event, wear masks, maintain 6-ft distance.

Recommend that unvaccinated individuals get a viral test 1–3 days prior to trip; test again 3–5 days after travel; and self-quarantine for a full 7 days after travel (even if test negative).

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Some—not all—OHIO travelers fully vaccinated, overnight trip by car, large meeting/event, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel.

Recommend that unvaccinated individuals get a viral test 1–3 days prior to trip; test again 3–5 days after travel; and self-quarantine for a full 7 days after travel (even if test negative).

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.

Domestic air travel; all OHIO travelers FULLY vaccinated, large meeting/event, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel.

Use the CDC Travel Planner to find COVID-19 information for the state, local, territorial, and tribal communities the travelers will be passing through and for their destinations.

Request info on meeting/event format and planned precautions of event organizers and travelers.

Request info on accommodations’ COVID-19 prevention practices.

Domestic air travel; some—not all—OHIO travelers FULLY vaccinated, large meeting/event, wear masks, maintain 6-ft distance, verify accommodations’ COVID-19 prevention practices before travel.

Use the CDC Travel Planner to find COVID-19 information for the state, local, territorial, and tribal communities the travelers will be passing through and for their destinations.

Recommend that unvaccinated individuals get a viral test 1–3 days prior to trip; test again 3–5 days after travel; and self-quarantine for a full 7 days after travel (even if test negative).

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.

International travel to a country with a CDC risk rating of COVID Level 4 (or unknown risk).

Requires VP approval. 

Requires evidence that the travel is essential.

Note CDC recommendations on testing and post-travel quarantine based on vaccination status. Require traveler(s) to explain the testing requirements of the country/ies to be visited, testing requirements for their return to the U.S., and how they will meet them.

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.

International travel to a country with a CDC risk rating of COVID Level 3.

Requires evidence that the travel is essential. 

Requires traveler(s) to explain the testing requirements of the country/ies to be visited, testing requirements for their return to the U.S., and how they will meet them.

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.
 

International travel to a country with a CDC risk rating of COVID Level 2.

Requires evidence that the travel is essential. 

Requires traveler(s) to explain the testing requirements of the country/ies to be visited, testing requirements for their return to the U.S, and how they will meet them.

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.

International travel to a country with a CDC risk rating of COVID Level 1.

Requires traveler(s) to explain the testing requirements of the country/ies to be visited, testing requirements for their return to US, and how they will meet them.

Request info on meeting/event format and planned precautions of event organizers and travelers. 

Request info on accommodations’ COVID-19 prevention practices.

International travel to a country from which non-US citizens are prohibited from entry to the United States by Presidential Proclamation. Deny.

Travel requirements

For outbound international air travel, make sure to learn and follow all airline and destination requirements related to travel, testing, or quarantine, which may differ from U.S. requirements. If you do not follow your destination’s requirements, you may be denied entry and required to return to the U.S. Information sources:

If you plan to travel internationally by air, you will need to get tested no more than three days before you return to the U.S. and show your negative result to the airline before you board your flight, or provide documentation of recovery (proof of a recent positive viral test and a letter from your healthcare provider or a public health official stating that you were cleared to travel). Air passengers will also be required to confirm that the information they present is true in the form of an attestation. Applies to all passengers age two and older, including U.S. citizens, legal permanent residents, and fully vaccinated travelers. More info on specific circumstances

Masks are required on planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.

Recommendations for international travel

Type of testing required for air travel to U.S. per CDC order

The CDC requires a viral test for SARS-CoV-2 before returning to the U.S. Either a nucleic acid amplification test (NAAT) or an antigen test is acceptable.

Considerations in choosing a test:

  • The test used must be authorized for use by the relevant national authority for the detection of SARS-CoV-2 in the country where the test is administered.
  • The test result documentation must include information that identifies the person, a specimen collection date and the type of test. A negative test result must show test was done within the 3 days before the flight. A positive test result must show the test was done within the 3 months before the flight.
  • Rapid tests are acceptable as long as they are a viral test acceptable under the Order.
  • A home specimen collection kit that is tested in a laboratory should meet the requirements, if such methods have been authorized by the country’s national health authorities. Note that you must have a lab report to present to the airline or to public health officials upon request. 
  • For outbound travel to another country, verify that country’s testing requirements for entry and what types of testing they will accept.