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Student organization re-registration process to begin March 13

Ohio University’s Campus Involvement Center is preparing for its annual student organization re-registration process, slated to begin March 13.

Part of the Division of Student Affairs, the Campus Involvement Center serves as the support unit for Ohio University’s more than 500 recognized student organizations. Each spring semester, the Campus Involvement Center requires all registered student organizations to re-register in an effort to keep OHIO’s Student Organization Directory as up to date as possible.

“We want our students to be involved on campus and in the community because we know that involvement is key not only to their academic success, but also to their professional and personal growth,” said Jonathan Renard, interim assistant director for student organizations. “Keeping our student organization information up to date helps to ensure that students interested in those organizations are able to learn about, communicate with and join those groups.”

In order to be a student organization recognized by the University and the Campus Involvement Center, an organization must:

  • Have a membership that includes at least five full-time students
  • Have a faculty or staff advisor
  • Develop a constitution for the organization
  • Register on OrgSync, an online student organization management system

There is no cost to register a student organization at OHIO.

Once a student organization is registered, representatives from those organizations must attend two mandatory training sessions each year – one held just prior to the start of fall semester, another held in early spring semester – and complete the re-registration process.

Student organization officials were briefed on the re-registration process during a training session held last month. That process is slated to begin on March 13 and requires student organizations to update their information on OrgSync.

According to Renard, many OHIO student organizations update their profiles on OrgSync as changes to their membership, constitution and meeting times occur throughout the year. In order to ensure that all recognized student organizations are updating their information, on March 13 the Campus Involvement Center will be expiring every student organization’s profile on OrgSync. While an organization’s profile is expired, that profile and all of its information will be still be accessible, and the student organization may continue to operate as normal. 

“Nothing really stops,” Renard explained. “We’re simply asking student organizations to go in after March 13 and update their information, knowing that many of them already have their new officers selected and providing them with enough time to ask questions and interact with our office before the end of the academic year.”

Student organizations that do not update their information within approximately a month and a half after their profiles have been expired will receive an email from the Campus Involvement Center reminding them about the re-registration process. Student organizations that still do not update their information will have their profiles on OrgSync disabled. Disables profiles will not appear on OrgSync, but the information will be retained should the student organization update its information at a later date.

“We don’t want students going on to OrgSync wanting to get involved and trying to get ahold of an organization, and there’s no response. We also don’t want a student organization to look bad,” Renard said. “That is why we require this process.”

Renard noted the benefits of being a registered student organization at OHIO, including:

  • Being recognized by both the University and the Campus Involvement Center
  • Having access to office space and resources on campus and funding through Student Senate’s Senate Appropriations Committee
  • Being able to participate in OHIO’s annual Campus Involvement Fair
  • Marketing opportunities provided by the Office of Undergraduate Admissions as well as during Bobcat Student Orientation

For more information about OHIO’s student organizations or the re-registration process, contact Renard at renard@ohio.edu.