Nov 4, 2013
From staff reports
Ohio University updated multiple policies in the past couple of years, many of them in order to better serve students and to accommodate the transition from quarters to semesters.
In concordance to Ohio University's updated policy procedures, the following policies are reviewed to reflect University changes within the sections: General subjects, Administrative matters and Student matters of the Administrative Policy Manual.
On Aug. 3, 2012 the President approved revisions of the following policies:
Revised policy 03.003 - "Americans with Disability Act Compliance" Changes to this policy are significant and as follows:
1) Focus of policy reflects proactive nature of campus accessibility and academic accessibility efforts.
2) Section III: Addition of identification of administrative offices which routinely collaborate to ensure appropriate response to accessibility issues including, Institutional Equity, Disability Services, University Facilities, and University Human Resources. Also includes the organizational separation of Disability services and Institutional Equity as well as the responsibilities of each of the offices
3) Section IV: Updated and enhanced definitions of disability and factors for determining reasonable accommodations.
4) Section V: Significantly altered, this section describes the process for determining reasonable accommodation including appeal processes. Per Americans with Disabilities Act Amendment Act of 2008
(ADAAA), focuses attention on reasonableness of accommodation rather than determination of disability.
In addition, specifies that determination of reasonable accommodation must be communicated between student or employee and the academic or administrative unit. This section also includes new process for final determination of reasonableness of accommodation and appeal.
Revised policy 03.004 – "Sexual Misconduct," was previously titled "Harassment." The new title is more descriptive of the scope of the policy, providing an extensive re-write that enhances the definition of
sexual harassment to include sexual assault and increased responsibility and oversight by the institutional Title IX Coordinator.
Section I, II and III: Updates and enhanced coverage to reflect the U.S. Department of Education's Office of Civil Rights enforcement guidelines.
Section IV: Adds definition of consent while expands definitions of prohibited conduct to include sexual harassment, non-consensual intercourse, non-consensual sexual contact, sexual exploitation and retaliation.
Section V: Expanded to provide more information to reporters about how and to whom reports of violation of policy must be made, including confidentiality.
Revised policy 40.001 – "Equal Employment and Educational Opportunity" Section I of policy was updated and enhanced coverage to reflect federal law (e.g. genetic info, pregnancy) and campus sentiment (gender identity and expression). Section II was significantly altered to include harassment as a definition for discrimination while Authority of Institutional Equity to investigate complaints of discrimination is clarified. As for Section II D, retaliation is defined and is specifically prohibited.
Policy 41.006, took effect on Aug. 27, 2012, is one of the many policies requiring minor revisions to reflect the Quarters to Semesters implementation, as requested by the ESPC.
Policies withdrawn as of Oct. 31, 2012:
24.005 – "Baker Center Solicitation"
25.001 – "Visitation in Student Housing Units"
Effective Nov. 30, 2012:
Policy 40.063, a new policy in support of the University's work/life balance philosophy that provides flexible work schedules, hours and flexplace options for administrators. The policy clarifies practices already occurring in units. Guidelines provide supplemental information and instruction, along with request forms and agreements.
Revised Policy 41.000 (effective Dec. 3 2012) consolidates policy 41.001 (eliminated on Nov. 30 2012) "Vacation for 12-Month Administrative Presidential Appointees."
The two policies above are combined to form the Vacation policy that incorporates the Winter Break Closure (WBC) language. The policy was revised in order to provide the parameters for implementation of
the WBC including days the university will be closed, the allocation of paid days by the university, usage of paid days by the staff, how staff working during WBC will be paid etc.
Effective Nov. 30, 2012
Policy 41.125, revised "Holidays for Administrative Presidential Appointees and Classified Employees." The Holiday policy was slightly altered to conform to changes associate with WBC.
Revised 40.032 "Workers' Compensation and Occupational Health Management" to include the previous policies, "Occupational Health Program for Classified Employees" and "Occupational Health Program for Administrative Contract Employees."
Effective Feb. 27, 2013
Re-approved Policy 40-015 - "Educational Benefits for Employees "to define eligibility and restrictions on educational opportunities for employees.
Effective Feb. 13, 2013
Revised Policy 41.135 "Workplace Violence" was revised to include "Intentional of reckless disregard for the safety or well-being of others." In Section III Prohibited Behavior; letter H.
Effective April 3, 2013
Revised Policy 24.001 "Alcoholic Beverages on University Property and in Fraternity and Sorority Houses" was revised to no longer include beverage sponsorship in Section V Paragraph C.
Effective May 14, 2013
Approved Policy 01.001 "Preparation of Policies" to explain availability and proper usage of The University Policy Manual.
Effective May 31, 2013
Approved Policy 41.121 "Reimbursement for Office Travel and Entertainment" to outline the procedures and authority for expenditures and reimbursement for official travel of University employees and students.
Effective July 9, 2013
Approved Policy 31.001 "External Communications" to better explain relationship and responsibilities of Ohio University's relationship with University Communications and Marketing (UCM).
Effective Sept. 16 2013
New Policy 40.075 "Adoption Benefits" was written to reimburse eligible employees up to $5,000 per child for eligible adoption-related expenses upon placement of a minor child in the employee's home.
Revised Policy 40.011 "Employee Recognition Awards" (Effective 30 days after approval) was edited to define maximum amount of monetary contributions allowable.
Effective Sept. 9, 2013
New Policy 93.001 "Data Classification" establishes that all information assets will be classified according to their confidentiality, integrity and availability.
Effective Oct. 1, 2013
Revised Policy 44.114 "Alarm Installation" was revised to rename Section V "Hazardous Material Alarms", and to edit grammatical errors.