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Academic Policy changes effective with summer term

Changes in three academic policies will take effect in summer 2011. These changed policies apply to all undergraduate students, regardless of catalog of entry: full-time student status designation, retakeable/repeatable courses, and academic probation. The resolutions to change the policies were passed by Faculty Senate in June 2010 and approved by Executive Vice President and Provost Pam Benoit.

The policy changes resulted following questions raised during planning for the change to the new SIS. The new system was not set up to calculate deficiency points, as required by the previous probation policy, nor to deal with allowing the number of allowable retakes to vary across campus. While expensive modifications could have been done to the system, discussions around the policies indicated a less complex, more easily understandable and consistent way to address these issues would serve students and advisors well.

“As I went to meetings to discuss how to make deficiency points work in the new SIS, I was pleasantly surprised to find that there were many people who wanted to get rid of deficiency points,” said University Registrar Debra Benton. “The desire was to simplify the policies while still permitting opportunities for students to succeed.”

The three policies that take effect this summer are:

Full-time Status for Undergraduate Students

Full-time student enrollment status for undergraduates at Ohio University will be defined as enrollment in a minimum of 12 quarter hours. (Eleven hours will continue to be the minimum hours at which standard tuition is charged.) The full-time student status policy was changed to align Ohio University’s definition with that used for the purpose of federal financial aid.

Undergraduate Retakeable/Repeatable Courses

The number of times that a student is allowed to retake an undergraduate course for the purpose of improving the grade will be restricted to a maximum of two in addition to the first attempt. Withdrawals are not counted as attempts.  

Academic Probation

Significant changes:

  • Deficiency points are no longer used.
  • All undergraduate students (full-time and part-time) are reviewed at the end of each term.
  • Minimum accumulative GPA to be continued on probation is determined on a graduated scale based on the student's total hours earned.

A student whose accumulative GPA is below the minimum GPA of 2.0, based on review of academic record at the end of an academic term (quarter or semester), will be placed on academic probation. To be removed from probation the student’s accumulative GPA must reach at least 2.0.

Students with fewer than 135 quarter credit hours earned (90 semester hours) who are not removed from probation will either continue on probation or will be academically dismissed. To be continued on probation the term GPA must be at least 2.0 or the accumulative GPA must be at least the minimum GPA defined for total accumulative hours earned. For students with less than 45 quarter hours earned, accumulative GPA must be at least 1.6; for students with 45-89.99 quarter hours earned, accumulative GPA must be at least 1.8; for students with 90-134.99 quarter hours earned, accumulative GPA must be at least 1.9.

Students on academic probation who fail both the term GPA and the accumulative GPA criteria will be academically dismissed.

Students with 135 or more quarter credit hours earned must achieve a 2.0 accumulative GPA to avoid academic dismissal.

More Information
For more information about the policies, click on the policy title to visit the catalog. Questions about the changes should be directed to the University Registrar at 740-593-9602 or registrar@ohio.edu.