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June 2010 Giesey at UCC

Jeff Giesey giving a report on progress of the Q2S project to University Curriculum Council. (

Photo courtesy of: Linda Lockhart

June 2010 Thomas at UCC

David Thomas, UCC chair, calling for a vote of members at June’s UCC meeting on the first binder of Q2S curricula.

Photo courtesy of: Linda Lockhart

Thomas Approves UCC

David Thomas, chair of UCC, clicks the button in OCEAN to officially designate UCC approval for the first binder of Q2S curricula at June’s UCC meeting.

Photo courtesy of: Linda Lockhart

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Q2S transition activity on target

A milestone celebration took place at the University Curriculum Council meeting this week as the group approved the first two departmental binders containing semester-based curriculum. The university’s switch to semesters will take place in fall 2012.

Executive Vice President and Provost Pam Benoit initiated the celebratory atmosphere during an unexpected visit, treating the group to cake along with a brief and sincere recognition of the hard work put in throughout the year as the quarters-to-semesters curriculum approval process has progressed.

David Thomas, chair of the council, kicked off the agenda by saying it had been a busy year. And the meeting was a busy meeting, with long-time council members saying they couldn’t remember a single meeting in the past several years when so many items were approved.

One of the first of those items came during the quarters-to-semesters report, as Thomas ceremonially clicked the approval link in OCEAN, the Ohio Curriculum Enhancement and Approval Network, giving UCC’s official nod to the binder for chemical and biomedical engineering. Programs-- degrees, minors and certificates--and courses in a department or school are submitted together in the binder process. Close on the heels of that approval, the binder for mechanical engineering was approved.

Approval of the first binders is a significant milepost in the Q2S transition process. Throughout the year faculty coordinators and review committees have tackled the large and complex task of conversion.

“There have been incredible amounts of work to accomplish,” Anita James, chair of Individual Curriculum Committee, reported while acknowledging the dedication of members of that committee. ICC reviews and coordinates addition, deletion and changes in all course offerings. With the Q2S transition, there is so much work, in fact, that the group will continue to meet through the summer to move the review process forward.

At the meeting, Ken Cutright, associate dean in the College of Business, said ICC had done a “really good job” this year.

“I’ve attended a couple of their meetings and the stack of stuff they had to get through was amazing,” Cutright said, spreading his hands to indicate a pile of papers about two feet tall.

As a result of the volume, James announced that “no quarter-based new courses or changes will be entertained until January 2011” by ICC. Those submissions that are pending will be addressed, she added.

As evidenced by the proceedings of the UCC meeting and according to Jeff Giesey, co-director of the Q2S transition, the project is moving along at a brisk pace.

“The transition process is on target,” Giesey said. “The faculty coordinators and the committees at various levels of review have been working diligently and the results are apparent in the progress report.”

Indeed, data from OCEAN indicates that nearly two-thirds of the university’s courses have been completed or are in the review/approval process. The same is true for almost one-half of the programs. While some adjustments have been made to the timeline for binder submission, the expectation that the first binders would be approved by UCC in June was realized. Details of the progress report are posted on the Q2S Web site.

“Considering the amount of other changes also happening at the University, like budget cuts and restructuring, we have made tremendous progress on this big task,” Giesey said.

Q2S activity has primarily focused on the conversion of the curriculum this year. Also, progress was made on several related procedures and policies, such as retake/repeat designations. The academic calendar for the transition summer of 2011 and for AY 2012-13 and 2013-14 also was posted this week.

“There have been many people involved this year in transition activity,” Giesey said. “In addition to curriculum review, for example, the custom OCEAN system was developed in conjunction with OIT. The system is helping us to streamline our curriculum workflow process for the transition, but it will serve the university well beyond the transition.”

“The work everyone is doing may not have always been highly visible to the university community, but it is highly valuable,” Giesey added.

During the upcoming year, curriculum conversion will continue and as the semesters curricula become more complete, advising and transition plans will start to become the focus of Q2S activity.

“It is important that we keep in mind that the students are the ultimate focus of all the work we are doing,” Giesey stressed. “This will become more apparent as we move into these next phases.”

“We will uphold OHIO’s commitment to students.” he added, referencing the university’s pledge to students: An Ohio University transition student who follows her or his semester advising plan will not experience a delay in anticipated degree completion and will not incur increased costs for degree completion as a result of the transition.