What if I suspect fraud?
The University's employees are responsible for upholding its values and ethics in their actions. They should examine internal controls in their own operations and work with their supervisors to strengthen weak controls. They are obligated to report any suspicion or knowledge of unethical or fraudulent activity to the University's Internal Audit Office, Campus Safety, or Legal Affairs.
OHIO has shown its commitment to promoting a culture of ethics and integrity by contracting with EthicsPoint®, a third party provider located in Portland, Oregon, to manage the OHIO Ethics Hotline.
We encourage employees to report concerns through normal lines of communication. However, when employees are uncomfortable using these methods, the Ethics Hotline offers an alternative for filing legitimate concerns in an anonymous manner.
While investigations are performed in a highly confidential manner, it should be noted that records generated in the course of an investigation may be subject to disclosure in accordance with applicable law, including Ohio's Public Records Act.
If you have a concern about possible fraud, waste, abuse of university assets, or other compliance or regulatory issue, we encourage you to file a report through the Ethics Hotline by calling EthicsPoint® toll-free at 1-866-294-9591. Reports may be submitted anonymously.
Additional information on Fraud is available on-line.
Why was your department selected?
Internal Audit is an independent advisor to Ohio University's administration and Board of Trustees (Board). We are charged with providing an independent, objective assessment of University operatons to determine if management is taking the necessary steps to provide assurance that resources are managed effectively and in accorance with all applicable rules, regulations, and procedures. Our annual audit plan is approved by the Board. It begins with a risk assessment to determine where the greatest risk exist. Input is included from the Board, University administration, and the Internal Audit Staff.
How can I benefit from an audit?
Internal Audit reviews can help you determine whether there are appropriate internal controls over your administrative processes and systems. We can also show you ways to improve efficiency and effectiveness of your operations.
What are good internal controls? Why should I be concerned?
Good internal controls safeguard or make more efficient and effective use of University assets. They are good business practices that assist you in achieving your objectives. Good internal controls are cost effective, timely, and flexible. Good controls are placed where they are most effective and identify both the problem and its cause.
Senior administrators are responsible for developing a good system of internal controls, but all employees should be concerned about maintaining good internal controls because they are concerned about achieving their objectives.
Our Internal Controls Reference Guide is available on-line.
Who gets copies of the audit reports?
All final audit reports will be distributed to the relevant administrators of the area audited, and made available to the President, Provost, and Board of Trustees. The external auditors and Auditor of State may request and receive copies of any and all audit reports. Draft reports will be distributed to those employees with responsibility for replying to the report, as agreed during the entrance conference.
What about confidentiality
Internal Auditors have access to all records and assets of the University, and we know we have an obligation to maintain the confidentiality of that information. Our charter states that:
"Documents and information given to Internal Auditors during a periodic review will be handled in the same prudent manner as by those employees normally accountable for them.
It is understood that certain University items are confidential in nature and the Internal Auditors will make special arrangements when examining and reporting upon such items."
Each student auditor receives specific instruction on confidentiality requirements and all Internal Auditors sign confidentiality agreements.
How do I ensure that duties performed in my department are properly segregated if there are only two employees in the department?
It can often be difficult for small departments to properly segregate specific functions that it performs. For example, if a department only has three employees and it bills, collects, records, and deposits revenue, it can be a challenge to ensure proper controls over these procedures. In situations such as these, management oversight becomes very important. Management should review all invoices prepared and thoroughly review monthly financial reports and reconciliations. Management should also sign off on any documents they review.