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Event Toolkit

Officer Roles

All leaders are expected to be a positive role model for the university at all times, including (but not limited to) social media, communication, meetings, and events.

Groups at the Chapter or Society level, are required to have alumni in all four of these roles, President, Vice President, Secretary and Treasurer to maintain their tier status. 

The President shall

  • Represent and serve as a responsible and positive steward of Ohio University.
  • Serve as a liaison to the OAA, maintaining at least monthly communication with your liaison.
  • Preside over all executive board meetings and general group meetings.
  • Be aware of planning and coordination for all events, meetings and functions of the group.
  • Establish strategic vision, annual goals and year out event plan for the group by actively engaging the executive board, group members and OAA.
  • Keep executive board and group members informed of general Alumni Association events and encourage participation in group and university activities.
  • Ensure all Alumni Association and university policies are upheld by group.
  • Attend annual Alumni Leadership Conference or designate a member of executive board to attend.
  • Complete and submit annual report, year out calendar and award nominations to the OAA.
  • Serve as immediate past-president to transition the leadership role to the president-elect upon completion of term.
  • Encourage, motivate and seek out potential group members and leaders to actively volunteer with the group and/or participate in group events.
  • Serve two year term.

Past President shall:

  • Represent and serve as a responsible and positive steward of Ohio University.
  • Transition the duties of the president to the new president.
  • Assist the president and all officers and chairs for first two months of transition.

Vice President:

  • Represent and serve as a responsible and positive steward of Ohio University.
  • Welcome new members to group.
  • Follow up post event with attendees.
  • Recruit volunteers to work events (with leadership of special events chair).
  • Work with the OAA to support the Office of Admissions with letter writing campaign and volunteers for college fairs.
  • Attend executive board meetings.
  • Maintain current list of active group volunteers and contact information.
  • Fill role of president during meeting absences.
  • Assume role of president at end of biannual term.
  • Serve two year term.

Treasurer shall:

  • Record all financial transactions for the group
  • Submit pre-event budget
  • Submit and/or approve all group reimbursements.
  • Receive and report to executive board on quarterly account reports from OAA
  • Direct group (with scholarship chair) in determining scholarship awards and process with consultation of OAA.
  • Attend executive board meetings.
  • Serve in the absence of the secretary at executive board and general meetings.
  • Serve two year term.

Secretary shall:

  • Record all meeting minutes for the group.
  • Distribute meeting minutes to executive board and OAA within 30 days of the meeting.
  • Notify executive board and chairs of meeting dates.
  • Attend executive board meetings.
  • Serve two year term.

We also recommend each group, with the assistance of your OAA liaison, create board positions where groups have the membership to support a larger executive board. Example board positions:

  • Community Service Events Chair
  • Alumni Networking/Professional Development Chair
  • Student and Alumni Networking Chair
  • Alumni Education and Enrichment Chair