Article 1: Executive Committee
- The Executive Committee shall be composed of the Chair, Vice Chair, Secretary, and Treasurer of the Administrative Senate. The immediate past Chair and/or an individual designated by the Executive Committee may serve the Executive Committee in an advisory capacity.
- The Executive Committee shall have the power and authorization to act for the Administrative Senate between Administrative Senate meetings and shall discharge those responsibilities and duties vested in the committee by the Bylaws and by action of the Administrative Senate.
- The Executive Committee shall act as or designate a liaison between the Administrative Senate and other entities.
- In cooperation with Administrative Senate, the Executive Committee shall develop a statement of goals and priorities annually.
Article 2: Standing Committees
Committees are supervised by the Vice Chair of the Administrative Senate and the Chair of each committee. Each committee Chair is required to report to the Administrative Senate on the activities on a regular basis, and is expected to make recommendations to the Administrative Senate for approval.
The Standing Committees of the Administrative Senate shall be as follows:
The Bylaws Committee shall review the Bylaws on an annual basis to address the changing needs of the Administrative Senate, to eliminate ambiguities, and shall suggest updates as appropriate.The Secretary of the Administrative Senate shall chair the Bylaws Committee.He or she, with the assistance of the committee as necessary, shall be responsible for assisting the Administrative Senate in interpreting the Bylaws and in suggesting resolutions to problems directed to it by the Administrative Senate.
The Elections Committee shall be composed of three continuing senators appointed by the Executive Committee.The Elections Committee shall manage and oversee the annual elections process for senators and for the Administrative Senate officers.
The Personnel/Policies Committee shall address the relationship between administrators and the University as an employer. In particular, the committee shall review, study, and recommend Administrative Senate action in regard to such matters as performance, evaluation, and policies and procedures which affect the ability of administrators to function in their positions.
The Professional Development Committee shall address efforts to provide and encourage professional growth and development of administrators.
OUstanding Administrator Committee
The OUtstanding Administrator Committee shall manage and oversee the annual OUtstanding Administrator Award process. Committee members shall be responsible for soliciting nominations for the award, reviewing applications and interviewing references, and for recommending up to three award recipients to the University President. The committee Chair or his or her designee shall work with representatives of the Service Awards Committee on the annual OUtstanding Administrator/Service Awards Ceremony. Membership of this committee consists of a representative from each of the University Senates (Faculty, Classified, Graduate and Undergraduate); and five (5) administrators.
Service Awards Committee
The Service Awards Committee shall manage and oversee the annual recognition of administrators’ service milestones, beginning at 10 years and every five years thereafter, and of retirees. Committee members shall be responsible for reviewing and verifying administrators’ service records and securing appropriate mementoes to recognize their achievements. The committee Chair or his or her designee shall work with representatives of the OUtstanding Administrator Committee on the annual OUtstanding Administrator/Service Awards Ceremony.
Article 3: Ad Hoc Committees
Ad Hoc Committees may be established at any time by a majority vote at any Administrative Senate meeting. Any Ad Hoc Committee will be disbanded once its charge has been accomplished satisfactorily or its reason for functioning ceases to exist. Once an Ad Hoc Committee has existed for at least two full consecutive years, the Chair of the Administrative Senate may request that such committee be converted to a Standing Committee. The request must be approved by two-thirds of the Administrative Senate. At that time, the function of the new Standing Committee shall be described in the “Committees” section of the Bylaws.
Article 4: University Committees
With the advice and consent of the Administrative Senate, the Chair shall submit nominations of representatives to serve on the University committees that require a representative from the administrative staff. Representatives shall be drawn from those constituents of the Administrative Senate (including, but not exclusive to the senators) who indicate a desire to serve on a committee.