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Administration Policy and Procedure



40.057:  Research Appointments


Status:

Re-Formatted on July 11, 2016
Approved on August 6, 2008
Signatures and dates
on archival copy

Effective:

30 days after approval 

Initiated by:

Linda L. Lonsinger
Interim Associate Vice President for Finance and Administration for Human Resources
 

Endorsed by:

The Ohio
University
Executive Stafff

Kathy Krendl
Executive Vice President and Provost
 

Approved by:

Roderick J. McDavis
President
 

Date of Approval
Following Last Full Review:

October 8, 2007 


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A.   Overview

This policy establishes a "research" category of employees at Ohio university, delineates the terms and conditions of research appointments, and ensures consistent treatment of these employees.

Under the section 124.11 of the Revised Code, positions and employees involved in research are considered "unclassified" employees. Ohio university defines research employees as non-faculty, non-student employees who are externally funded, and who predominantly conduct or support experimental, applied, or theoretical research work in a particular discipline.

Appointments as research faculty (e.g., assistant research professor, associate research professor, or research professor) are governed by policy 01.015 and the "Faculty Handbook."

In the absence of an exception formally granted in accordance with policy 01.003, this policy applies to all research employees whose positions are funded more than fifty per cent from any combination of the following sources:

  1. Startup funds for new faculty (oracle financials accounts with project code prefix "SU").

  2. Research incentive funds (oracle financials accounts with project code prefix "RI").

  3. Restricted accounts (e.g., grants and contracts).

  4. Internal awards -- often used for postdocs, this includes 1804 fund research grants (oracle financials accounts with project code prefix "IA").

  5. Foundation accounts (oracle financials accounts with project code prefix "FN").

Any position otherwise falling under policy 40.058 can be designated a research position on the basis of its funding source. As appointing authority, the chief human resource officer will make final determinations regarding research designation. For example, a new, one-hundred-per-cent-grant-funded position determined to be an administrative assistant could be designated as research, and terms and conditions of appointment would adhere to this policy.


B.   Process

Unless otherwise noted, research unclassified hourly will follow existing compensation and benefits policies for non-bargaining unit classified staff, and research administrators will follow existing compensation and benefits policies for administrators.

Research employees are considered special appointments, as described in policy 40.106.

Policies 41.013, 41.012, and 40.041 do not apply to research employees. Employment for research employees is considered "employment at will," and is at the discretion of the employing authority. The university can terminate the appointment at any time. Written notice of termination will be provided at least two weeks in advance of the anticipated termination date, if circumstances permit.


C.   Research employment categories

Research employees can be salaried (administrative) or hourly (unclassified hourly). Appointments can be regular (nine- to twelve-month employment period), or term (less than nine-month employment period), as follows:


1.   Unclassified hourly

Unclassified hourly employees may hold positions meeting any of these three descriptions:

  1. Full-time regular research unclassified hourly: forty hours per week; nine- to twelve-month employment period.

  2. Part-time regular research unclassified hourly: less than forty hours per week; nine- to twelve-month employment period.

  3. Term research unclassified hourly: zero to forty hours per week; zero- to eight-month employment period.


2.   Administrative

Research administrator employees may hold positions meeting any of these three descriptions:

  1. Full-time regular research administrator: forty hours per week; nine- to twelve-month employment period.

  2. Part-time regular research administrator: less than forty hours per week; nine- to twelve-month employment period.

  3. Term research administrator: zero to forty hours per week; zero- to eight-month employment period.


D.   Compensation and benefits

This chart indicates the pay type, pay rate determination method, and applicability of various benefits for each category of research employee. A "Y" indicates that the benefit or compensation on that row does apply to employees of that column.

Unless otherwise noted, research unclassified hourly will follow existing compensation and benefits policies for non-bargaining unit classified staff; research administrators will follow existing compensation and benefits policies for administrators; and, with the obvious exceptions of the first four rows of this table, the table applies to both research unclassified hourly and research administrative appointments.


Applicability of Benefits and Compensation
by Research Employment Type

Compensation
and Benefits

Full-time
Regular

("Group I")

Part-time
Regular

("Group II")

Term


("Group III")

Unclassified Hourly PayHourlyHourlyHourly
Research Administrator PaySalariedSalariedSalaried
Unclassified Hourly Pay DeterminationWill mirror classified pay plan
(see policy 40.058)
Research Administrator Pay DeterminationWill mirror administrative pay plan
(see policy 40.058)
Health and Life InsuranceYY 
Educational BenefitsYY 
Sick LeaveYY 
Sick PayoutYY 
Vacation LeaveYY 
Vacation PayoutYY 
UnemploymentYYY
Workers CompensationYYY
HolidaysYYY
Medical LeaveYYFMLA only
Disability LeaveYY 
Personal LeaveYY 
Performance EvaluationYYInformal
Annual Pay RaiseHourly: standard formulaHourly: standard formulaHourly: standard formula
Salaried: merit-basedSalaried: merit-basedSalaried: merit-based
Both: budget allowingBoth: budget allowingBoth: budget allowing
Employment ProcessOnlineOnlineOnline
RetirementYYY




Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Council of Research Scholarship and Creative Activity

  2. Faculty Senate

  3. Associate Deans for Research

  4. Chairs and Directors Council


Forms, References, and History


1.   Forms

There are no forms that are specific to this policy.


2.   References

The following items are relevant to this policy:

  1. Policy 01.003, "Exceptions to or Restrictions of University Policies."

  2. Policy 01.015, "Establishment and Review of Centers and Institutes."

  3. Policy 40.041, "Change of Classified Position Status."

  4. Policy 40.058, "Administrative and Classified Compensation."

  5. Policy 40.106, "Administrative and Classified Appointments."

  6. Policy 41.012, "Non-Renewal, Suspension, Demotion, or Termination for Cause of Administrative Appointments."

  7. Policy 41.013, "Reduction in Force of Administrators."

  8. The Faculty Handbook.

  9. The Ohio Revised Code is available online, including § 124.11.


3.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/40-057/.

Prior versions of this policy were approved on:

  1. August 6, 2008 (abbreviated review)

  2. October 8, 2007 (full review)



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Administrative Policy Manual

Dick Piccard revised this page
(https://www.ohio.edu/policy/40-057.html)
on July 11, 2016.
policy@ohio.edu

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