25.030: Housing Residency Requirement
|Status:||Re-formatted on July 7, 2016|
Approved on February 7, 2014
|Signatures and dates
on archival copy
|Initiated by:||Ryan Lombardi|
Vice President for Student Affairs
|Endorsed by:||Pam Benoit|
Executive Vice President and Provost
|Approved by:||Roderick J. McDavis|
- A. Overview
The Ohio university department of residential housing provides Athens campus
students with a safe and comfortable place to live and thrive in a vibrant
educational community. Ohio university requires
all first- and second-year students who have fewer than six quarters or four
semesters attending any institution of higher education after high school
graduation (or an equivalent combination, such as three quarters and two
semesters) to reside in university-sanctioned housing. The purpose of this policy is
to define the cohort of students who are required to reside on campus and those
students who are eligible to reside off campus.
- B. On-campus residency requirement
For the purposes of this policy, a first-year student is defined as a new incoming
student who has not attended an institution of higher education after high school
graduation. A second-year student is defined as a student who can demonstrate
three quarters or two semesters (or an equivalent combination, such as two quarters
and one semester) attending an institution after high school graduation. Second-year
students include returning current students, transfer students, and students relocating from a regional campus to the Athens campus; all are required to reside on campus unless they meet one or more of the criteria specified in part (C) of this policy.
In the event that the defined student’s permanent address is outside of the
approved commuting distance, the student is required to reside on campus
and complete a housing application.
- C. Off-campus eligibility
- 1. Commuter students
For purpose of this policy, a commuter student is defined as a first- or second-year
student who is requesting an exemption from the residency requirement to reside with a
parent or legal guardian at a permanent residence within the approved maximum commuting
Students who are eligible to obtain commuter status by residing with a parent or legal
guardian at a permanent residence must submit an online commuter application, as appropriate, for review and approval.
The changes in requirements and specific details for commuter eligibility, including the approved maximum distance, will be decided and published by April fifteenth, to take effect the following academic year.
- 2. Approved exempted students
Any student wishing to be exempted from university housing or meal plan and
who is not considered a commuter student must meet at least one of the criteria
below and submit a "Housing Exemption / Termination Request Form" for review and
approval. Information regarding the exemption process can be found by visiting the
residential housing website.
Those seeking an exemption must meet one or more of the following criteria,
subject to validation:
- Student is enrolled part-time (according to the undergraduate catalog for the academic year in question).
- Student participates in a fraternity or sorority (greek housing). Subject to verification and approval from the
campus involvement center, typically at the end of spring semester. The exemption is for approval to reside in a recognized fraternity or sorority house and is revocable (e.g., not meeting fire code, community standards violation, etc). Revocation may be immediate or delayed, as determined by the university.
- Student is a veteran of eighteen months or more of active duty. Submit a copy of DD-214 discharge
- Student is married, a parent, or in a dmestic partnership that meets the criteria specified in policy 40.013. Submit a copy of marriage license, child’s
birth certificate, or "Affidavit of Domestic Partnership."
- Student is a non-degree-seeking student. Based on the purpose for
enrollment, a non-degree-seeking student may be exempt from living on
- Student is enrolled for summer session to substitute for a previous fall or
semester term not attended. The student must submit an exemption request for the
subsequent fall and provide proof of completion for summer.
- Student is 23 years of age or older prior to first term enrolled.
- Student or university can demonstrate other acceptable extenuating
circumstances as approved by the executive director of residential housing
or by legal affairs.
Proposed revisions of this policy should be reviewed by:
- Dean of Students
- Executive Director of Residential Housing
- Vice Provost for Enrollment Management
- Director of Undergraduate Admissions
- Director of International Student and Faculty Services
- Student Senate
- Forms, References, and History
- 1. Forms
The following forms are specific to this policy:
- The commuter form for those not yet under contract is part of the on-line housing application, which is available at https://www.ohio.edu/myhousingapplyonline/.
- The Housing Exemption / Termination Request Form is available through https://www.ohio.edu/housing/busops/exemption.cfm.
- The Affidavit of Domestic Partnership is online at https://www.ohio.edu/hr/forms/index.cfm#d.
- 2. References
The following items are relevant to this policy:
- The detailed requirements for a commuter exemption and other information can be found online at https://www.ohio.edu/housing/busops/exemption.cfm.
- Policy 40.013, "Domestic Partner Benefits."
- 3. History
Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/25-030/.
There are no approved prior versions of this policy.