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Student Policy and Procedure

24.016:  Use of Outdoor Space on the Athens Campus

Status:Approved on February 7, 2014
Re-formatted December 3, 2014
Signatures and dates
on archival copy
Effective:when approved 
Initiated by:Ryan Lombardi
Vice President for Student Affairs
 
Endorsed by:Pam Benoit
Executive Vice President and Provost
 
Approved by:Roderick J. McDavis
President
 
Back Policies & Procedures Reviewers Forms Next

Numeric Index Policy and Procedure Alphabetical Index
  1. Scope

    This policy provides guidelines for use of outdoor spaces on the Athens campus and ensures that activities may be held on the campus in a manner that does not disrupt the operations of the University. It provides guidelines for use of:

    1. Alumni Gateway Table Space

    2. Alumni Gateway Banner Space

    3. Aquatic Center Picnic Grove

    4. Baker University Center First Floor Entrance

    5. Baker University Center Fourth Floor Entrance

    6. Baker University Center Fourth Floor Table Spaces

    7. College Green

    8. Emeriti Park

    9. Emeriti Park Overlook

    10. Howard Park Program Space

    11. Howard Park Table Space

    12. Lindley Park

    13. McCracken Basketball Courts

    14. McCracken Field

    15. Morton Field (also known as South Green Field)

    16. Oasis Green

    17. Ridges Auditorium Lawn

    18. South Green Amphitheater

    19. South Green Basketball Courts

    20. South Green Volleyball Courts

    21. Stocker Picnic Grove

    22. Tailgreat Park

    23. Walter Hall Lawn (also known as Bicentennial Park)

    24. West Portico of Templeton-Blackburn Alumni Memorial Auditorium

    25. Wilhelm Amphitheatre at Scripps Hall

    26. Wolfe Garden

  2. Overview

    "Affiliated" individuals or groups shall be defined as all University students and employees, including faculty, administrators, classified non-bargaining staff, bargaining unit staff, and student employees of any academic, administrative, auxiliary, or co-curricular unit of Ohio University.

    Ohio University will allow affiliated individuals or groups the use of the designated outdoor spaces on the Athens campus for activities that are not disruptive to any University activity and meet the guidelines noted herein for each particular location.

    Individuals or groups not affiliated with Ohio University may reserve any outdoor space with the exception of Alumni Gateway Table Space and Banners.

    Spaces and guidelines other than those defined herein may only be used by special permission from the Executive Director of Baker University Center.

    The definition, requirements, responsibilities and benefits of becoming a registered student organization are found on the Campus Involvement website. Ohio University will allow registered student organizations and university departments to display banners at the Alumni Gateway, subject to the provisions herein.

    Ohio University will allow protest and other expression by affiliated individuals and groups as guaranteed by the Constitution of the United States on its property so long as such protest is not disruptive to any University activity.

    Ohio University will allow protest and other expression by individuals or groups not affiliated with Ohio University as guaranteed by the Constitution at or near programs, events, or other activities on its property, so long as such protest is not disruptive to any University activity.

    Examples of disruption include:

    1. Attempting to or actually interfering with, impairing, or impeding the institution's regularly scheduled classes, events, ceremonies, or normal and essential operations.

    2. Interfering with, impeding, or blocking the flow of vehicular or pedestrian traffic.

    3. Interfering with, impeding, or blocking the ingress or egress of any building.

    4. Willfully, negligently, or with reckless disregard committing any act likely to create a health or safety hazard.

    5. Interfering with a registered event by blocking views or making sufficient noise to hamper a speaker or performance from being heard.

    6. Using voice or amplification systems resulting in violations of city noise ordinances, disturbing residence hall quiet hours, or impeding the academic mission of the university.

    7. Willfully, negligently, or with reckless disregard engaging in destruction of university or personal property or in the physical or emotional harm to others, or in other ways disrupting classes or essential operations.

    It is the responsibility of the Executive Director of Baker University Center to administer the provisions of this policy and procedure in consultation with and with the assistance of appropriate administrative officers.

    Ohio University reserves the right to place reasonable time, place, and manner restrictions on any activity conducted on the campuses of Ohio University. Any questions or concerns about this policy should be directed to the Executive Director of Baker University Center. Misuse of or illegal conduct on Ohio University property may result in the loss of use privileges, referral to Community Standards and Student Responsibility, or prosecution under applicable laws.

  3. Activity-Specific Provisions

    In addition to the general policy statement here, specific policies and procedures apply to each site, as delineated below.

    1. Outdoor spaces may be reserved by the same individual or group for up to three consecutive days and for no more than nine (9) days per academic term.

    2. All food uses must comply with relevant Office of Environmental Health and Safety regulations, and with Policies 47.010, and 47.015.

    3. All income-generating activities of student organizations must comply with relevant regulations of the Campus Involvement Center and the Office of the Bursar, and with Policies 23.050, 24.002, 24.005, and 51.001.

    4. The Executive Director of Baker University Center in consultation with the Vice President for Student Affairs and affected departments may grant exceptions to any provisions of this policy and procedure. Decisions to grant or deny exceptions may not be based on the content of the proposed activity, nor on the viewpoints advocated by the participants.

    5. Use of alcoholic beverages is prohibited at the sites delineated below, except in accordance with Policy 24.001.

    6. Any proposed commercial activity

      1. will be limited to Baker University Center and be consistent with Policy 24.005, or

      2. will follow the rules set forth in Policy 42.550.

  4. General Provisions

    1. Application Process

      Individuals or groups desiring to reserve a space covered by this policy should review the guidelines for use of each space and then complete an Outdoor Space Reservation Request Form at least 24 hours in advance of the event. Reservations may be made in accordance with Event Services reservation policies and timelines. The information provided on the form must specify the following:

      1. A detailed description of the activity that is proposed.

      2. Beverages and food to be served or sold.

      3. Equipment to be utilized (chairs, tables, platforms, food service, etc.)

      4. Set-up and clean-up procedures and timetable.

      5. Date and time of event.

      6. Organization sponsoring the event.

      7. Name, address, phone number, and email address of a contact person.

      8. Billing information when services are requested that have applicable fees.

      It is the event requester's responsibility to contact Facilities Management to coordinate any equipment needs. Charges may apply. Unaffiliated individuals will work directly with the Office of Event Services to coordinate event setup needs. Charges will apply for this service.

    2. Sound Systems

      For the spaces below that specify that a sound system "may be used with permission, subject to the standard restrictions," those restrictions are as follows:

      1. The sound system may be used only during the hours of 12 - 1 p.m. and 5 - 7 p.m. Monday through Thursday; 12 - 1 p.m. and 5 - 11 p.m. Friday; 12 - 11 p.m. Saturday; and 12 - 7 p.m. Sunday (unless other hours are specified for a particular space).

      2. Such use must not interfere with adjacent University operations.

      3. Volume must be limited so as to cover only the reserved space.

      4. The Executive Director of Baker University Center or his or her designee (including officers of the Ohio University Police Department) will have sole discretion in determining the overall volume level of the sound system.

    3. Fees and Charges

      There are no usage fees for the use of outdoor space by affiliated individuals. Charges will be assessed to the individuals, student organization or department if damages occur to the space or clean up of the space is necessary. Additional charges will also be billed for the use of equipment, tables, chairs, etc.

      Usage fees do apply to all unaffiliated individuals making reservations for space. See the Event Services website for a listing of applicable fees.

  5. Location-Specific Provisions

    1. Alumni Gateway Table Space

      The Alumni Gateway (also known as the Campus Gate) is the brick and stone archway at the corner of Court and Union Streets. Table space is on the concrete walkway, in front of the bushes on either side of the archway, but not blocking the center archway.

      Use of the Alumni Gateway is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization.

      A maximum of two activities are permitted at any one time.

      At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    2. Alumni Gateway Banner Space

      The Alumni Gateway (also known as the Campus Gate) is the brick and stone archway at the corner of Court and Union Streets. Two spaces are available for banners, one located on either side of the central archway.

      Those desiring to display a banner at the Alumni Gateway should review the guidelines for use of that space and then apply to the Baker University Center Administration Office using the Outdoor Space Reservation Request Form. The information provided on the form must specify the following:

      1. Dates requested.

      2. Organization sponsoring the event.

      3. Name, address, phone number, and email address of a contact person.

      Reservations will be taken on a first-come, first-served basis. Reservations of individuals or groups may be moved to accommodate official university functions. Banner space may be reserved for no more than three (3) consecutive days and no more than nine (9) days per term by any one organization. Banners can be no larger than 36" high and 48" wide. Blank banners can be obtained from the Event Services Reservation Office. Banners must be received by the Baker Center Information Desk no later than 8:00 am of the day of the reservation. Baker Center staff will hang banners as soon as possible. Nothing may be otherwise fastened to the Gate, bushes, light poles, or permanent signs.

      Banners identifying a particular political candidate, party, or side of a ballot issue may not be displayed at this site. This includes student, local, state, and national elections. General statements encouraging participation in elections are permitted.

      Banners that do not meet the requirements of this policy or that violate state or federal law are subject to removal.

    3. Aquatic Center Picnic Grove

      The Aquatic Center Picnic Grove comprises the grassy area bounded by Oxbow Drive, the Aquatic Center, the Aquatic Center service driveway, and Parking Lot 134.

      Use of the Aquatic Center Picnic Grove is restricted to activities that will not interfere with adjacent classroom, recreation, and office activity. Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    4. Baker University Center First Floor Entrance

      The Baker University First Floor Entrance is accessible from Oxbow Drive and adjacent to Bird Arena and Grover Hall. The space is between entry ways, but not blocking any entrance to the building. Use of Baker University Center First Floor Entrance is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization.

      A maximum of one activity is permitted at any one time.

      At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    5. Baker University Center Fourth Floor Entrance

      The Baker University Center Fourth Floor Entrance is located at the intersection of Park Place and Court Street. The space is to the right of the main entrance on the Mulberry Street side, but not blocking any entrance to the building.

      Use of Baker University Center Fourth Floor Entrance is restricted to activities that are small in nature and will not disrupt the flow of pedestrian traffic.

      Space may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization.

      A maximum of one activity is permitted at any one time.

      At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    6. Baker University Center Fourth Floor Table Spaces

      Five (5) Baker University Center Fourth Floor Table Spaces are located at the intersection of Park Place and Court Street. The spaces are to the left of the main entrance of Baker University Center on the Front Room side, but not blocking any entrance to the building.

      Use of each of the Baker University Center Fourth Floor Table Spaces is restricted to activities that can occur at a single table of maximum 30" by 72" (provided by the Center) and that will not disrupt the flow of pedestrian traffic. No more than 3 individuals may staff a table at any one time.

      Spaces may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization. At no time shall passersby be verbally harassed, involuntarily stopped, or deterred.

      No sound system is permitted.

      No signs, equipment, or other items may be taped or otherwise attached to gate, bushes, trees, light poles, or permanent signs.

    7. College Green

      This space is defined as the walkway area directly in front of Cutler Hall and the adjacent grassy area that falls within the triangle formed by the two closest brick walkways.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      Reservations for this space cannot interfere with the daily business that is conducted in Cutler Hall. Therefore, no reservation can be made Monday-Friday between the hours of 8am and 5pm.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    8. Emeriti Park

      Emeriti Park is the space bounded by Oxbow Drive, South Green Drive, the Lower Grounds Maintenance Building lot, and the pond at the center of Emeriti Park.

      Use of Emeriti Park is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    9. Emeriti Park Overlook

      Emeriti Park Overlook comprises the concrete and brick covered patio, overlooking the pond, at the north end of Emeriti Park.

      Use of Emeriti Park Overlook is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    10. Howard Park Program Space

      The Howard Park (also known as Howard Hall Site) program space comprises the grassy portions of the open space at the northeast corner of East Union and College Streets.

      Use of Howard Park is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    11. Howard Park Table Space

      The Howard Park (also known as Howard Hall Site) table space is the brick-covered space at the southwest corner of the lot at the northeast corner of East Union and College Streets, in front of the low brick wall and adjacent to the public sidewalk.

      Use of Howard Park table space is restricted to activities that will not interfere with adjacent residence hall, classroom and office activity.

      Space may be reserved for up to three consecutive days and for no more than nine (9) total days per term per organization.

      Activities are restricted to the small brick area at the corner of College and Union Streets and shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      No sound system is permitted.

    12. Lindley Park

      Lindley Park is the space bounded by Lindley Hall, the alley on the east side of Bentley Hall, and the public sidewalks on the north and east sides of the park.

      Use of Lindley Park is restricted to activities that will not interfere with adjacent classroom and office activity.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      No sound system is permitted.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

    13. McCracken Basketball Courts

      McCracken Basketball Courts comprise the paved courts behind McCracken Hall.

      Use of McCracken Basketball Courts is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      Priority scheduling of McCracken Basketball Courts shall be provided to Campus Recreation.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    14. McCracken Field

      McCracken Field comprises the grassy area north of (behind) McCracken Hall, bounded by Parking Lot 41, the Sculpture Studio, Parking Lot 43, and the paved set of basketball courts.

      Use of McCracken Field is restricted to activities that will not interfere with adjacent classroom and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    15. Morton Field

      Morton Field (also known as South Green Field) comprises the grassy area bounded by N. McKinley Ave, E. Mulberry Street, Stewart Street, and Race Street. It sits between Morton Hall and Crawford Hall, in front of the "Front Four" residence halls.

      Use of Morton Field is restricted to activities that will not interfere with adjacent residence hall, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    16. Oasis Lot

      The Oasis Lot is defined as the grassy area on University Terrace, immediately opposite the east end of Park Place. The Oasis Lot is adjacent to private property, which consists of the Church of the Good Shepherd, a private residence (the rectory) that houses the church’s rector, and a parking lot that is in use throughout the day and evening. The ability of organizers to use the Oasis Lot is contingent upon ensuring that none of the activities of the church are hindered; that church property is respected; that the peace, quiet, and safety of the occupants of the rectory are preserved; and that ingress and egress is maintained at all times in order to provide access to church property for emergency vehicles and users of the parking lot.

      The Oasis Lot is the only outdoor space on campus in which recreational tents may be pitched. A group seeking to pitch tents must first obtain approval from the Vice President for Student Affairs or designee. The group is responsible for coordinating with the Facilities Management Department to ensure underground utilities and other hidden hazards are identified and considered when placing the tents.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    17. Ridges Auditorium Lawn

      The Ridges Auditorium Lawn comprises the grassy area bounded by N. Ridge Drive, E. Circle Drive, and Parking Lots 200 and 201.

      Use of Ridges Auditorium Lawn is restricted to activities that will not interfere with adjacent Ridges Auditorium, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    18. South Green Amphitheater

      South Green Amphitheater comprises the concrete "stage" south of Nelson Dining Hall, in the corner of the area bounded by New South Green residence halls, and the adjacent grassy area.

      Use of South Green Amphitheater is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of South Green Amphitheater shall be provided to South Green Residence Life.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    19. South Green Basketball Courts

      South Green Basketball Courts comprise the courts in the grassy area bounded by North McKinley Ave., East Mulberry Street, Stewart Street, and Race Street.

      Use of South Green Basketball Courts is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of South Green Basketball Courts shall be provided to (in order):

      1. Campus Recreation

      2. South Green Residence Life

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to bushes, trees, brick walls, or light poles.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    20. South Green Volleyball Courts

      South Green Volleyball Courts comprise the sand courts in the grassy area bounded by North McKinley Ave., East Mulberry Street, Stewart Street, and Race Street.

      Use of South Green Volleyball Courts is restricted to activities that will not interfere with adjacent residence hall activity.

      Priority scheduling of South Green Volleyball Courts shall be provided to (in order):

      1. Campus Recreation

      2. South Green Residence Life

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    21. Stocker Picnic Grove

      Stocker Grove comprises the grassy area across the street from the northwest side of Stocker Center bounded by Oxbow Trail, Parking Lot 110, and the Oxbow Creek.

      Use of Stocker Grove is restricted to activities that will not interfere with adjacent residence hall, office, or classroom activity. Priority scheduling of Stocker Grove shall be provided to the Russ College of Engineering and Technology.

      No vehicles or heavy equipment are permitted on this site.

      Activities shall not impede pedestrian traffic.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    22. Tailgreat Park

      Tailgreat Park comprises the grassy area bounded by the Hockhocking Adena Bike Path, Richland Avenue, S. Shafer St., and the Former Visitors Center (Bingham House) and Parking Lot.

      Use of Tailgreat Park is restricted to activities that will not interfere with adjacent office activity.

      Priority scheduling of Tailgreat Park shall be provided to Intercollegiate Athletics (for pre-football game activities).

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    23. Walter Hall Lawn

      Walter Hall Lawn (also known as Bicentennial Park) comprises the grassy area bounded by sidewalks adjacent to the west side of Walter Hall.

      Use of Walter Hall Lawn is restricted to activities that will not interfere with adjacent classroom and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    24. West Portico of Templeton-Blackburn Alumni Memorial Auditorium

      This space is defined as the concrete-covered portico and walkway area directly west of Templeton-Blackburn Alumni Memorial Auditorium and the adjacent grassy area that falls within the triangle formed by the two closest brick walkways.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A banner related to an event at this site may be temporarily affixed to the wall of the West Portico during the time of the event.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

      Use of the West Portico by persons or groups affiliated or not affiliated with Ohio University is restricted to activities that will not interfere with adjacent auditorium, classroom, and office activity and are consistent with the nature of the College Green.

    25. Wilhelm Amphitheatre

      Wilhelm Amphitheatre comprises the brick-covered portico on the north side of Scripps Hall and the adjacent grassy amphitheatre seating area.

      Use of Wilhelm Amphitheatre is restricted to activities that will not interfere with adjacent library, classroom, and office activity.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      A sound system may be used with permission, subject to the standard restrictions, stated in Subsection (D)(2), above.

    26. Wolfe Garden

      Wolfe Garden is the park-like area enclosed by the low stone wall and located between Cutler Hall and Alden Library.

      Due to its proximity to Cutler Hall, Alden Library, and academic buildings, the availability of this space is limited to activities which would not generate noise above conversational level.

      Nothing may be attached to trees, bushes, benches, light poles, or permanent signs.

      No sound system is permitted.



Administrative Policy Manual

Andrea Swart revised this page
(http://www.ohio.edu/policy/24-016.html)
on May 16, 2017.
policy@ohio.edu

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