Ohio UniversityDRAFT Policy and Procedure

20.110:  Student Employment


Approved on October 28, 2002Signatures and dates
on archival copy


September 15, 2002 

Initiated by:

Sondra Williams
Director of Student Financial Aid and Scholarships

Reviewed by:

Nancy Prichard Crist, Chair
Policy and Procedure Review Committee

Endorsed by:

Gary North
Vice President for Administration

Approved by:

Stephen Kopp

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To provide the faculty, staff and students of the University with policies and procedures for employing students and to ensure uniformity, fairness, and equity in the administration of the student employment programs.


Both students employed by the university and their supervisors should have access to and be familiar with the policies and procedures that govern the various student employment programs at Ohio University. The Office of Student Financial Aid and Scholarships (OSFAS) and the Office of Graduate Studies, which maintain these policies and procedures, provide resources and a central source of administration for these student employment programs:


I.  Discrimination

There shall be no discrimination against any individual in educational or employment opportunities because of race, color, religion, national origin, sex, age, veteran status, sexual orientation, or disability. For further information, see Policy 40.001, "Equal Employment and Educational Opportunity," and Policy 03.004, "Harassment."

II.  Types of Employment

  1. The Federal Work-Study (FWS) program provides on-campus employment to graduate and undergraduate students who demonstrate financial need. Specific application, awarding, and assignment procedures for FWS can be found on-line at https://www.ohio.edu/financialaid/employment/emp_proc_fws.cfm.

  2. The PACE program provides academically qualified students who are in need of earnings, the opportunity to earn money for college while gaining valuable career-oriented work experience. Specific procedural information on submitting PACE proposals and applying to participate in the program can be found on-line at https://www.ohio.edu/financialaid/employment/emp_proc_pace.cfm.

  3. Centralized Student Employment provides both on and off-campus employment to students regardless of their financial situation. Specific procedural information for posting and applying for CSES positions can be found on-line at https://www.ohio.edu/hr/employment/student.cfm.

  4. Graduate student employment issues are addressed in other policies, as well, including:

    • The Faculty Handbook, section on the Graduate Council

    • Policy 20.105, "Rights of a Teaching Assistant"

    • Policy 20.109, "Employment of Graduate Students on Graduate Associate Contracts"

    • Policy 28.102, "Graduate Student Contract Grievance Board"

III.  Eligibility for Student Employment

Students must meet certain eligibility requirements prescribed either by the funding organization of the program or university policy. These eligibility requirement are further specified on-line at https://www.ohio.edu/financialaid/employment/emp_proc_elig.cfm.

IV.  Payroll Forms and Procedures

Once a student has been hired for a student employment position, the student and supervisor (or other departmental designee) must complete the appropriate payroll forms, which are available from the Office of Student Financial Aid and Scholarships. More specific information on necessary payroll documentation can be found on-line at https://www.ohio.edu/financialaid/employment/emp_proc_payr.cfm.

V.  Compensation and Benefits

Students will be paid in accordance with the policies governing each program and will be compensated in as equitable a manner as possible. The complete policy relating to compensation can be found on-line at https://www.ohio.edu/financialaid/employment/emp_proc_comp.cfm.

VI.  Job Orientation and Training

The responsibility for training new students falls upon their employer. While employers will typically offer students orientation regarding the policies of their new position, students are always responsible for abiding by general University policies. Specific information on orientation and student's responsibilities can be found on-line at https://www.ohio.edu/financialaid/employment/emp_proc_orie.cfm.

VII.  Work Performance Evaluation

The student employee is entitled to at least one work performance evaluation per year. The purpose of this evaluation is to document current job performance and to indicate future employment potential. On occasion, the evaluation may be used to justify a pay increase or to document a problem. Further policy information on evaluation procedure and retention is available on-line at https://www.ohio.edu/financialaid/employment/emp_proc_eval.cfm.

VIII.  Resignation

If it is necessary to resign, the student employee should give the department as much written notice as possible (preferably at least two weeks notice). Either the student or the department should notify the OSFAS when a Work-Study or PACE student employee resigns.

IX.  Discipline Process or Termination

It is the responsibility of the supervisor to bring any dissatisfaction with a student's job performance to his or her attention. The specific policy regarding disciplinary processes can be viewed on-line at https://www.ohio.edu/financialaid/employment/emp_proc_disc.cfm.

X.  Appealing Disciplinary Action or Termination

If a student is disciplined or discharged from a department, the student has the right to appeal in accordance with the procedure located on-line at https://www.ohio.edu/financialaid/employment/emp_proc_appe.cfm.


Proposed revisions of this policy should be reviewed by:

  1. Policy and Procedure Review Committee

  2. Associate Provost for Graduate Studies


There are no forms that are specific to this policy.

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Copyright © 2016 Ohio University. All Rights Reserved.

Dick Piccard revised this file (https://www.ohio.edu/policy/20-110.html) on March 22, 2016.

Please E-mail any comments or suggestions to "policy@ohio.edu".