|Approved on April 18, 2007||Signatures and dates
on archival copy
|Terrence J. Hogan|
Dean of Students
|Roderick J. McDavis|
In all cases of medical emergencies or deaths, the name of a student will not be released to media until parents or next of kin have been notified, if at all possible.
In the case of a regional campus student, OUPD will also notify the regional campus dean.
If an Ohio University Athens campus student dies or is seriously injured, the Dean of Students will coordinate the University's response. If a student dies or is seriously injured outside of normal business hours, the on-call staff person for Student Affairs will begin to coordinate the response and notify immediately the Dean of Students and the Vice President for Student Affairs.
In the case of a regional campus student, the regional campus dean will notify the Vice President for University Outreach and Regional Campuses, who will notify the President, the Provost, and others as appropriate.
In addition, the Registrar's Office will prepare and distribute a memorandum informing select departments of the University community of the student's death: Office of the President; Office of the Vice President for Student Affairs; Office of the Dean of Students; Accounts Receivable; Admissions; Bursar; Career Services; Development; Graduate Appointments; Housing; Hudson Health Center; Payroll; Student Financial Aid; Information Technology; Alden Library Circulation; University Outreach and Regional Campuses (for regional campus students only); and the College Office of the deceased student.
If the deceased student was enrolled in the current term and took final exams, final grades will be recorded. Otherwise, a cancellation will be completed by the Registrar's Office and presented to the University Review Panel. Once approved, the college or regional campus will be sent a copy of the approval documentation. If the deceased student is enrolled for any future terms, those classes will be removed from his or her record. Information Technology, upon receipt of notice from the Registrar's Office, will deactivate the University email account of a deceased student, placing a reply message on the account that refers any sender of an email to the Office of the Dean of Students.
|Dick Piccard revised this file (https://www.ohio.edu/policy/20-001.html) on March 22, 2016.|