Procedure No.: 19.053 Page No.: 1 and 2 of 2 Date Issued: 02/01/95 Issued By: T.L. Chesnut
For proposals involving intrauniversity, intracollege, and/or two or more principal investigators, the distribution of the area allocation must be negotiated prior to submission of the proposal to the sponsor. Where agreement is not reached by the units involved, the final determination will be made by the Office of the Vice President for Research and Graduate Studies.
B. For all other grants and contracts:
The distribution of the amount allocated to the area in which the grant or contract is generated must be determined prior to submission of the proposal to the sponsor. Wherever possible, a reasonable proportion should be directed to those individuals who are instrumental in the development of the proposal.
No single university agent (dean, chairperson, unit/area director, project director) may receive more than 40% of the area allocation unless a different distribution has been agreed upon all parties during the course of the proposal preparation. Where agreement is not reached by the units involved, the final determination will he made by the Office of the Vice President for Research and Graduate Studies.
C. Administrative procedures:
Allocations will be made on a monthly basis, and will be based on figures in the CUFS reports. The allocation shall be the responsibility of the Office of Research and Sponsored Programs (ORSP). Accounts will be established and maintained by that office for control of expenditures. All expenditures from these accounts must be approved by the ORSP.
In order to accrue the most benefit from the sponsored programs incentive funds, funds unspent at the end of a fiscal year will be appropriated and made available in the following fiscal year to the accounts in which they remained unspent. This will allow all parties to meet long-range goals, particularly for major expenditures (e.g., large equipment items).
Agreements on the distribution of area allocations different from the standard distribution listed in IV-A. and IV-B. above should be in writing and forwarded to the ORSP so that allocations can be made accordingly. The ORSP will not participate in the decision-making on how the funds are to be allocated.
D. Use of funds:
Use of funds is restricted to the enhancement of activities related to the funded project and to assist in the development of new projects by providing funds with which to cover the costs of writing new proposals, of travel associated with development of proposals for external funding, of pilot studies for new projects, equipment, and generally to promote research, scholarships, and professional development.
Dick Piccard revised this file (https://www.ohio.edu/policy/19-053.html) on March 21, 2016.
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