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Guide to Editing Promo Images

1.Enter CommonSpot and go to Manage : Promo Images as shown below.

Manage : Promo Images

2.Click the Edit link next to the picture to be edited(circled above).
·The Datasheet Action window will appear, as shown below.

Datasheet Action

3.Click the Select Image button near the top of the window to browse for an image.
·The Image Properties window will appear, as shown below.

Image Properties

4.Either:
·Click Choose to browse for an image that has previously been uploaded to CommonSpot, or
·Click New to browse for an image on your computer.
Instructions for each of these options are in the following sections.

 

Using an Image Previously Uploaded to CommonSpot

1.Click the Choose button in the Image Properties window.
2.The Choose Image window will appear (shown below).
3.Use either Quick Find, Advanced Search, or Saved Searches to find your image, as described in instructions that follow. 

Choose Image

Quick Find(First of three options for choosing an image in CommonSpot.)

(Follow the 4 steps at the top of the document as well as 3 steps in the "Using an Image Previously Uploaded to CommonSpot" topic before proceeding.)


1.Click the Quick Find link in the Choose Image window, as shown next. (If Quick Find is not an underlined link, Quick Find is already active.)

Quick Find

2.Enter criteria on the Search Criteria line.
3.Choose a Subsite.
4.Click to enter a check mark in the Include Child Subsites check box.
5.Click desired search options on the Search Using line.
6.Click the Search button at lower right.
·The Choose Image – Search Results window will open (shown below).

Choose Image – Search Results

7.Select the image you wish to use.
·If you click directly on the image, an Image Preview window will open to display the image in its actual size. Click the Close button at the bottom right of the Image Preview window after viewing.
·If you click the text under the image, the image will be "selected", but you will not see an Image Preview window.
8.Click the Use Highlighted Image link near the bottom right of the window.
·The Image Properties window will appear (below)
9.Enter text in the Alternate Image Text (Flyover Text) field. This information will be displayed when a user places his or her cursor over the image. This information is also important because it is used by tools used by those with disabilities, in accordance with the Americans with Disabilities Act (ADA).

Image Properties

10.Click Save.
·The Datasheet Action window will appear (below).

Datasheet Action

 

11. Complete the fields for Promo URL, Promo Title, and Caption:
· Promo URL – specifies the site that will open when the image is clicked.
· Promo Title – name for the image
· Caption - Optional. If site design does not use this field, it will not be displayed. You should refer to instructions on your manage: Promo Image page for clarification.
12. Enter a number between 1 and 99 for the Order field.
13. Select a Position.

· In most cases, directions for editing the page will appear at the top of the page in the How to Edit Promo Images section. Some of the directions will be page-specific, such as those for the Position field in the instructions shown below.

14. Click Submit to return to the Manage : Promo Images page.

 

Advanced Search(Second of three options for choosing an image in CommonSpot.)

(Follow the 4 steps at the top of the document as well as 3 steps in the "Using an Image Previously Uploaded to CommonSpot" topic before proceeding.)


1. Click the Advanced Search link near the top of the Choose Image window.
· The Choose Image – Advanced Search window will appear (shown next).

2.Use the Search Criteria questions such as, "Who owns the images you are looking for?" (selected in the image below) to help find your image.

3.Click the View Results button at the lower right of the page after you have entered search criteria.

·The Choose Image – Search Results window will open to display images that meet your search criteria, as shown below.

4. Select the image you wish to use.
· If you click directly on the image, an Image Preview window will open to display the image in its actual size. Click the Close button at the bottom right of the Image Preview window after viewing.
· If you click the text under the image, the image will be "selected", but you will not see an Image Preview window.
5. Click the Use Highlighted Image link at the bottom right of the window (circled above).
· The Image Properties window will open.
6.Enter text in the Alternate Image Text (Flyover Text) field. This information will be displayed when a user places his or her cursor over the image. This information is also important because it is used by tools used by those with disabilities, in accordance with the Americans with Disabilities Act (ADA).

Alternate Image Text (Flyover Text)

7. Click Save.
·The Datasheet Action window will appear (shown below).

Datasheet Action

8.Complete the fields for Promo URL, Promo Title, and Caption:
·Promo URL – specifies the site that will open when the image is clicked.
·Promo Title – name for the image
·Caption - Optional. If site design does not use this field, it will not be displayed. You should refer to instructions on your Manage: Promo Image page for clarification.
9.In the Order field, enter a number between 1 and 99.
10.Select a Position.
·In most cases, directions for editing the page will appear at the top of the page in the How to Edit Promo Images section. Some of the directions will be page-specific, such as those for the Position field in the instructions shown below.

How to Edit Promo Images

 

11.Click Submit to return to the Manage : Promo Images page.

 

Saved Searches (Third of three options for choosing an image in CommonSpot.)

(Follow the 4 steps at the top of the document as well as 3 steps in the "Using an Image Previously Uploaded to CommonSpot" topic before proceeding.)


1.Click the Saved Searches link near the top of theChoose Image window.
·TheChoose Image – Saved Searches window will open, as shown next. 

Choose Image – Saved Searches

2.Click the link for the search you wish to run (such a link is circled above).
·The Choose image – Search Results window will open (see below).

Choose image – Search Results

3.Select the image you wish to use.
·If you click directly on the image, an Image Preview window will open to display the image in its actual size. Click the Close button at the bottom right of the Image Preview window after viewing.
·If you click the text under the image, the image will be “selected”, but you will not see an Image Preview window.
4.Click the Use Highlighted Image link at the bottom right of the window (circled above)
·The Image Properties window will open.
5.Enter text in the Alternate Image Text (Flyover Text) field. This information will be displayed when a user places his or her cursor over the image. This information is also important because it is used by tools used by those with disabilities, in accordance with the Americans with Disabilities Act (ADA).

Image Properties

6.Click Save.
·The DataSheet Action window will open (shown below).

DataSheet Action

7.Complete the fields for Promo URL, Promo Title, and Caption:
·Promo URL – specifies the site that will open when the image is clicked.

·Promo Title – name for the image

·Caption - Optional. If site design does not use this field, it will not be displayed. You should refer to instructions on your Manage: Promo Image page for clarification.
8.In the Order field, enter a number between 1 and 99.
9.Select a Position.
·In most cases, directions for editing the page will appear at the top of the page in the How to Edit Promo Images section. Some of the directions will be page-specific, such as those for the Position field in the instructions shown below.

How to Edit Promo Images

10.Click Submit to return to Manage : Promo Images page.

 

Using an Image from Your Computer
(Follow the first 3 steps at the top of this document before proceeding.)

 

1.Click the New button in the Image Properties window, shown below.

Image Properties

·The Upload New Image window will appear, as shown next.

Upload New Image

2.Click the Browse button adjacent to the Upload New Image field.
3. Browse your computer for the desired image, then select it.
·The file name will appear in the Upload New Image field.
4.Click Save in the Upload New Image window.
·The Image Properties window will appear with a preview of the image, as shown below.
5.Enter text in the Alternate Image Text (Flyover Text) field.This information will be displayed when a user places his or her cursor over the image. This information is also important because it is used by tools used by those with disabilities, in accordance with the Americans with Disabilities Act (ADA).

Image Properties

 

6.Click Save after verifying that you have selected the correct image.
·The Datasheet Action window will appear with the image displayed at upper left, as shown next.

Datasheet Action

7.Complete the fields for Promo URL, Promo Title, and Caption:
·Promo URL – specifies the site that will open when the image is clicked.

· Promo Title – name for the image

· Caption  - Optional. If site design does not use this field, it will not be displayed. You should refer to instructions on your Manage: Promo Image page for clarification.
8. In the Order field, enter a number between 1 and 99.
9.Select a Position.
·In most cases, directions for editing the page will appear at the top of the page in the How to Edit Promo Images section. Some of the directions will be page-specific, such as those for the Position field in the instructions shown below. 

How to Edit Promo Images

 

10.Click Submit to return to the Manage : Promo Images page.