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V8 -- Creating Subsites

Using sub-subsites to organize your Web pages can help your reader to understand and remember the URL, because it can be parsed out into smaller pieces. There is no requirement that your sub-subsite organization correspond exactly to the navigational sequence of links that you expect people to follow to get from your subsite home page to the specific content pages, but that often provides a good basis for choosing a sub-subsite organization.

Sub-subsites must be created before any pages can be placed into them. Only subsite pagemasters are permitted to create sub-subsites. Other content contributors may be permitted to create new pages within a sub-subsite that the subsite administrator has already created.

It is possible to configure our CommonSpot server so that your subsite is live and visible as http://www.ohio.edu/subsite/, but one or more sub-subsites are still being redirected to your old server, while you complete those sub-subsites, accessing the pages through http://author.oit.ohio.edu/subsite/sub-subsite/. If you want to bring your subsite live in stages this way, please contact OIT (by E-mail to servicedesk@ohio.edu or by phone to 593-1222).

In the following example we write "subsite" where it is the label that CommonSpot uses in the forms and dialog boxes for your new sub-subsite.

  1. Go to your subsite's admin page: login and navigate to any CommonSpot page; click on the pencil; choose, "View Page in CommonSpot"; click on the "Admin" button in the full-width toolbar, and select "Subsite Administration..."; choose your subsite; click on the "Next" button.

  2. Click on "New Subsite" at the lower right, and observe the Create Subsite lightbox.

  3. Fill in the subsite name, description, and display name; choose a name that consists of letters, digits, hyphens, and underscores, but no spaces or other punctuation marks. Click the "Save" button at the lower right.

    If an error message is displayed (e.g., about the request timing out or providing an empty response), close the error message's lightbox(es) and then close the subsite-creation lightbox. Click on the browser's "refresh" or "reload" button to re-display the CommonSpot Dashboard with the subsite administration page. The new subsite should be listed. If not, please contact OIT (by E-mail to servicedesk@ohio.edu or by phone to 593-1222).

  4. Click on the new subsite's name in the list of child subsites, at the lower left of the subsite administration page.

  5. Click on "Create New Page" at the top of the block of text links on the right side, in the "Subsite Statistics" section in the middle of the page. A more-detailed, general description of the process for creating a new page on an existing template is included elsewhere; steps 6 through 10, immediately below, provide a quick summary.

  6. Select a template from the Template Gallery: choose a category and then click on the "Next" button at the lower right; then click on the template name to highlight it (observe that the templates are listed in case-sensitive order, with the uppercase letters preceding the lowercase letters). For example, you might choose category, "Ohio University Templates," and then the "official_pages1" or "unofficial_pages1" template, as appropriate for your subsite. Once a template is highlighted, click on the "Next" button at the lower right.

  7. Complete the "Create New Page" form:

    • Give the first page in the sub-subsite a name of "index" (without the quotes), even if you are replacing an existing site that used "welcome," "default," or "homepage" for its default home page.

    • Be sure that the title you specify is different from any other CommonSpot page's title -- include the subsite in the title, either as it shows in the URL or by a conventional name, and then make sure it is distinguishable from any of your other pages.

    • You can use either of the orange circle with the black down-arrow to propagate that field's text to later fields.

    • Specify a category of "Ohio University Website," or "Unofficial Ohio University page," as appropriate.

    • You will be able to revise your entries later: the name, by choosing "Rename Page..." from the "Actions" menu; the others, by choosing "Standard..." from the "Properties" menu.

  8. Click on the "Next" button.

  9. Decide whether or not to activate the sub-subsite home page immediately. If your entire subsite, or this particular sub-subsite, is still being redirected to the old server, you should activate the page right away, since it will not be visible on www.ohio.edu anyway.

  10. Select "View page as published" before leaving the page.

  11. Sub-subsite security settings may need to be adjusted if you are going to have others work on those pages, or if you want to restrict access when reading the pages. That can be done later, and is a separate topic.