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V8 -- Creating New Page on Template

  1. Login and navigate to a page in your subsite. Click on the "New" button in the full-width toolbar, and select "Page..."

  2. Select the subsite, or sub-subsite, you want the new page to be part of from the drop-down menu, if it is not already chosen as the default, and then click on "Next". You will only see listed those subsites and sub-subsites that you are authorized to use. If the sub-subsite you want is not displayed, then click on "Cancel." After the subsite pagemaster has created the sub-subsite, or you have been granted permission to use it, you can return to this process for creating a new page.

  3. Choose the appropriate template: 

    • Select the appropriate category, usually either "Ohio University Templates" or "Shared Templates."

    • For the reasons discussed in the last two paragraphs of the previous section, your life will be simpler if you make the correct template choice at this step, so give it some thought.

    • Initially, you may well choose the "official_pages1" template (or the "unofficial_pages1" template), because that is the only one available that meets the requirements for your pages. Later, after you or another person have saved derived templates built on the appropriate base template, you might choose one of them.

    • If you don't see the template you want, scroll on down -- the list is sorted "alphabetically," but case-sensitively, so all the uppercase letters precede all the lowercase letters.

    • The process of switching a page from one template to another is labor-intensive; CommonSpot rewards those who plan ahead carefully and select their templates thoughtfully, by punishing those who don't.

  4. Once you have found the one you want, click on it, so that row is highlighted; then click on the "Next" button at the lower right.

  5. Fill in the page information:

    • The new page's "name" field should include neither punctuation marks nor spaces; the URL of the new page will have the subsite (or sub-subsite) URL prepended to, and ".cfm" appended to, the name you specify. For example, if you are working in the "/demo3/" subsite, and specify a page name of "sampleb", then the new page will have a URL of

      http://author.oit.ohio.edu/demo3/sampleb.cfm

    • The page's title will be used within CommonSpot to identify the page, and the "Title-bar Caption" will be included in the HTML TITLE of the page, which is routinely the clickable text of the link leading to the page in search engine output. Therefore, exercise care in the choice of each. To the extent possible, choose a page title and title-bar caption that is unique among your pages, indicative of the content, reasonably terse, and not obscured by the use of acronyms. You can click on either orange icon with the black down-arrow to propagate that field down into others below it.

    • The "category" field will usually be either "Ohio University Website," "Other Documents," or "Unofficial Ohio University Page."

    • The "Include In" section has two check-boxes. The "search results" one does not matter, because we are not using that feature of CommonSpot; except in unusual circumstances, you should ensure that the other one, Page Indexes, is checked.

  6. Click on "Next" and the page will be created in an "inactive" state. When you are ready to make the page visible, click the orange button in the upper right, marked "Activate" (next to the similarly colored button, "Preview"). In class, and while first developing a subsite through author.oit.ohio.edu, activate it right away. Once a subsite is in production through www.ohio.edu, you will most often choose to activate the page only when it is fully ready for public viewing.

    If you later need to "de-activate" an active page, click on the "Actions" button of the content-spanning toolbar, and select "Deactivate."

  7. Confirm that you are Viewing My Changes or Viewing All Changes; if not, click on the "View" button in the content-spanning toolbar, and make the appropriate choice. If you are creating an official page directly on the "official_pages1" template, skip to step 9; if you are creating an unofficial page or are building a page on a derived template that has been "locked-down," observe that the center of your page has text "Click here to define the Tabular Layout element." Click there.

  8. In the resulting dialog box, you can choose the number of rows and columns for the central section of your page. In class, accept all the defaults (one row and one column, no borders). Click on the "Save" button.

    Setting a width other than 100% for this table can result in different effects on different browsers, so we advise that you leave the width choice at "100%."

    You can modify the choices you have made here later on in several ways that we will discuss.

  9. Observe that your page contains a "Click to insert new element" choice near the middle (the exact location will depend on whether you are building an official or unofficial page, and the template that you are using). Click there to get started; wait for the Element Gallery to appear. In class, select a Simple Text Block (without header); click on "Click here to define the Simple Text Block (without header) element"; and type some text that includes the name of the page. Click on the "Save" button when done.

  10. Click on one of the yellow "work-in-progress" icons, which often look similar to one of the following: , , or (there are some other, more obscure variants, such as a minus sign on a yellow background when the work-in-progress is the deletion of that element). The yellow WIP icon replaces the element properties gear-wheel icon (element properties gear wheel icon), and has all of its menu choices, plus the change-related choices of Submit, Submit Page, and Discard Change.

  11. Select "Submit Page" or "Submit" as appropriate. The former submits all pending work-in-progress on that page for publication; the latter submits only the changes for the element whose yellow WIP icon you clicked. When you have added a new element, at least the containing layout element will also have been changed, and so one simple "Submit" will not suffice for your new content to be visible to the world.

  12. In the resulting dialog box, you will find the opportunity to provide comments. Please make a habit of doing so -- they will prove quite useful when you need to use the Version History feature, among other times.

  13. In class, wait your turn to click on the "Submit" button.

Although the page has been created, that is, it now exists, your work is only just begun!