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V8 -- Add Image to Gallery

Inspecting the available images is also discussed separately.

Images may be uploaded to the server in the act of placing them on a particular page, or they may be pre-uploaded for future placement. Whenever uploaded, they are placed into a folder on the server named "images" that is within the particular subsite that houses the page being worked on when the image-uploading process is started. If at some time in the future, the subsite is removed from the server, all of the images in that subsite will be removed, too, whether they are used only on pages in that subsite, or they are also used on pages in another subsite. It is therefore generally wise to ensure that whenever you pre-upload images for use within a particular subsite, you start by navigating to a page in that subsite.

There are two groups of images: 

  • those that are "public" - - i.e., available to all CommonSpot content contributors and pagemasters for placement on a page, and

  • those that are available to the owner alone.

You can add images to the collection. Depending on your account permissions in CommonSpot, you may be able to set any of your images to be public. Even if you have permission to designate images as public images, it is probably not a good idea, because doing so will increase the number of images that you and everyone else has to wade through while choosing images from the public gallery to use on pages, and a public image is subject to modification (e.g., "upload a new version") by many content contributors or pagemasters; see step 9, below. To see the available images and upload new ones:

  1. Login and navigate to a page in the subsite you are working on.

  2. Select "View Page in CommonSpot," "Work on this Page," or "Work on this Page (All Changes)."

  3. Click on the "Tools" button in the full-width toolbar and choose, "Find Images...".

  4. In the resulting lightbox, make your selections to prune or expand the list of images that you will see, and select the layout of the display. If you don't see an opportunity to impose the restrictions you want, click on "Show More" at the lower-left.

  5. Click on the "Search" button. The default display will be several columns and as many rows as needed. Each image's cell will include a standard-sized "thumbnail" image at the top, some text information about the image, and at the bottom of the cell, three tool icons and a check-box. You can quickly change the "Show As:" selection to alternative presentations.

  6. If you don't want to upload a new image, then when you are done looking at the existing images, click on the blue "X" at the upper right or lower right. This will return you to the same "Image Search" dialog box you used in step 4.

  7. To add a new image to the gallery, from your computer's disk drive:

    First verify that the document is in a file whose name contains no spaces or punctuation marks, except perhaps hyphen ("-") or underscore ("_") characters, and whose name ends with the conventional file extension for that type of file (e.g., ".gif", ".jpg", ".jpeg", or ".png" -- be sure those letters are lowercase, to avoid a bug);

    Second, in the "Find Image - Search Results" display, click on "Upload New Image" in the lower-left.

  8. Click on the "browse" button to navigate on your computer's disk drives to find the image file you want to upload. Click on the "Open" button to select it.

  9. Modify the other characteristics, as appropriate:

    The "Target Subsite" will default to the subsite of the page you were working on, not to the subsite you searched to generate the list of images you were looking at when you clicked on "Upload New Image."

    The "Description" will default to the filename, which is sometimes a good choice; that field will end up as the default for the "Flyover Text" when you place the image on a page, so a real description is best.

    Be sure to look for the check-box near the bottom, "Include in Public Image Gallery": if you are authorized to create public images, that will be checked by default, and must be cleared if you don't want the image to be public (see the discussion immediately prior to step 1).

    Click on the "Image Security..." button to control who has permission to modify the image or upload a new version ("Author") or to change the security settings ("Admin").

  10. Click on the "Next" button.

  11. Observe that the graphic you have just uploaded is now included in the count of "My Images."

  12. When you are looking at the gallery of images, you will see a trash-can icon for each one. Clicking on that icon will delete the image.