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V8 -- Maintaining Page Metadata

See also the choices in the "Properties" menu at the left end of the content-spanning toolbar, and the discussion of keywords.

 

Contacts


The contact information will be available in "Read" mode to anyone who can use the CommonSpot Dashboard (any page whose subsite general security or specific page security permits the CommonSpot Interface; by default this applies for the "authenticated" category, those who have used their Ohio ID and password in this session). It is not routinely available to the anonymous audience category.

  1. Login and navigate to the page whose Contacts you want to examine or modify. 

  2. Click on the pencil tool icon at the upper-right and select Work on this Page or Work on this Page (All Changes).

  3. Click on the "Manage" button in the content-spanning toolbar at the top, and choose "Contacts" from the menu.

  4. Click on "Add contact(s)" and then click on the "Choose" button.

  5. Click on one person to highlight that individual; if the person you seek is not listed (at most 200 will be listed), click on the letter that is the first letter in that person's last name.

    Be aware that the people listed may well include inactive as well as active users in the CommonSpot user database. Inactive users cannot do anything in CommonSpot, so would rarely be appropriate to list as a contact for the page.

  6. Click in the "Responsibility Description" box and type a brief description of the selected individual's role in reference to this page.

  7. Click on the "Save" button at the bottom.


 

My Notes


Click on the "Manage" button on the content-spanning toolbar at the top to display the menu, and choose "Notes" from the menu.

If you check the "Private" check-box, then these notes are visible to you alone; if you leave that check-box clear, then others with authoring access to the page will be able to see your notes. If visible, the notes can be read and revised when using the CommonSpot dashboard (equivalent to being in the old "Read" mode or in "Author" mode).


 

See-Also References


The "Links" menu on the content-spanning toolbar at the top includes a "See-Also References" choice. Because that information is internal to CommonSpot (and therefore not visible to the vast majority of our audience), you should generally instead choose to make an explicit, visible (text or graphic) link to whatever you might be tempted to list as a See-Also Reference.