Online Grading System

The Ohio University online grading system permits assigned instructors of record a secure way to post the final grades of students online.

To learn more about how to submit grades online, click here for an instruction guide (PDF).

Alternatively, view these short tutorials that show the online grading system step-by-step here.

Lastly, please reference the Frequently Asked Questions (FAQ) section below.

If you have any questions about how to use the online grading system, send a message to grades@ohio.edu or call 740-593-4199.

FAQ for Online Grading System

1. I do not remember my Oak ID or password. What do I do?
2. When will the system be available for use?
3. How will grades be submitted via the web?
4. Is there assistance available if I need help?
5. What if when I log into the system my class is not listed?
6. What if I teach classes on more than one campus?
7. I teach a large class, do I have to turn in all the grades at the same time?
8. If there is more than one instructor of record for a course, does each one have authority for grade entry?
9. Will I see the eligible grades for the students in my classes?
10. What happens with W grades?
11. Why are some of my grades already completed on my roster and I can't change them?
12. Once the grades have been submitted, can I make changes online?
13. Will the system let me know if I am missing any student grades?
14. Can I get a printout after I enter the grades?
15. Can I enter grades from my computer at home?
16. What are the browser requirements for using the online grading system?
17. If I complete only some of the grade roster, will the system automatically save my submissions?
18. When is the grade roster generated?
19. What if a student does not appear on the class roster?
20. What if a student on the roster has never attended the class or turned in any work?
21. Is a signature required for each grade roster?
22. Will the system permit me to enter grades after the grading deadline has passed?
23. How do I upload a grade file that I have already created?
24. When are grades due to the Office of the University Registrar?
25. Why are grades due so soon after the end of the term?
26. When will the students' grades be posted?
27. Why do I have to submit my grades online?
    

1. I do not remember my Oak ID or password. What do I do now?

Because the online grading system requires Oak ID and password, you must contact the IT Service Desk for assistance with either your Oak ID or password. Their phone number is 740-593-1222. The Registrar's Office does not maintain Oak password information.

2. When will the system be available for use?

The online grading system is available beginning on the Thursday before the final examination period begins every Fall, Winter, and Spring Quarter. During the summer, the system is available beginning on the Thursday before the last week of classes each summer session.

3. How will grades be submitted via the web?

Submitting grades via the web is very simple. First, you must login to the online grading system. You will need your Oak ID and password to do this. Passwords are individually set. Visit the IT Service Desk or call them at 740-593-1222 with any questions about your Oak ID and password.

After you have logged into the system, you must choose the course for which you wish to submit final grades. Your choice of courses will be based on the courses for which you are listed as the instructor of record. Once you have chosen the course, you will see a list of students officially registered for this course. At this point, you should begin entering your final grades for each of the students listed on the roster or you can upload your grades from a separate grade file by following the link at the top of the roster.

You may make changes to these grades at any time prior to the grade submission deadline for the quarter. Changes after the deadline must be made on the paper Special Grade Report form. These forms are available in most departmental offices on each campus.

4. Is there assistance available if I need help?

Yes. If you have problems with your Oak ID or password, visit the IT Service Desk or call them at 740-593-1222.

If you experience problems while you are using the online grading system, contact the Grades Department in the Registrar's Office at 740.593.4199 or via email at grades@ohio.edu.

5. What if when I log into the system and my class is not listed?

Class lists for individual faculty come from the current SIS database listing of instructors of record. If your class is not listed, then you are not listed as the instructor of record for the class. Contact your department office to ask that they update the information with the Registrar's Office. Once the Registrar's Office has updated SIS to reflect you as the instructor of record, the system will update overnight and you will be able to proceed with entering your grades

6. What if I teach classes on more than one campus?

Once you log into the online grading system, you will see a list of all of the classes that you are teaching for that quarter regardless of the campus on which they are taught.

7. I teach a large class, do I have to turn in all the grades at the same time?

The online grading system allows you to assign some grades to students on your roster and then save the roster to continue working on it at a later time.

8. If there is more than one instructor of record for a course, does each one have authority for grade entry?

Yes, anyone listed in SIS as an instructor of record has the authority to enter grades. Once the grade submission deadline has passed, however, grade changes must be made via the Special Grade Report form.

9. Will I see the eligible grades for the students in my classes?

All eligible grades for a particular roster appear in an information box above the roster. The online grading system only permits eligible grades to be entered for students.

10. What happens with W grades?

Any students who have withdrawn from your class prior to the day online grading is available, will already have a W grade on your class roster. Grades of W require that you enter a P or an F after the W. An error message will appear if you do not assign a WP or WF grade for a withdrawn student.

11. Why are some of my grades already completed on my roster and I can't change them?

Grades for students who are auditing ("AU" grade) will automatically be posted for the student.

12. Once the grades have been submitted, can I make changes online?

Yes, if it is before the grade submission deadline for the quarter or summer session in question. If you submitted a grade in error or discovered an error in calculating a student's grade after the grading deadline, you must submit the new grade via the Special Grade Report form.

13. Will the system let me know if I am missing any student grades?

Yes, the online grading system will send you reminder messages via e-mail if you have not completed one or more of your grade rosters. The system automatically edits your submissions for eligible grades.

14. Can I get a printout after I enter the grades?

Yes, you can get a printout of your graded roster after you enter your grades. At either the top and bottom of your grade roster, select "Click Here for Printable Version" and use the print command from your browser.

15. Can I enter grades from my computer at home?

Yes, you can enter grades from any computer connected to the Internet. As with any online application, faster Internet connections will permit you to complete the grading process more quickly.

16. What are the browser requirements for using the online grading system?

The online grading system works with current versions of Firefox, Internet Explorer and Netscape Navigator/Mozilla. When accessing the login page for the online grading system, a check is made to ensure your browser is compatible. If your browser is not compatible, an error message will appear and links will permit you to update your browser.

17. If I complete only some of the grade roster, will the system automatically save my submissions?

No. You must save your work by clicking on the "Submit Grades" button at either the top or bottom of your roster. When you click on the "Submit Grades " button, your grades will be saved in the online grading system, not on your computer. When you return to complete your grading or if something happens to break your connection to the online grading system, you can resume entering grades at the point of your last submission. It is recommended that you use the "Submit Grades" button regularly.

If you have not used the application for 15 minutes, the online grading system will automatically log you out. If you are logged out and if you have not submitted your grades, that information will be lost and must be submitted again.

18. When is the grade roster generated?

Grade rosters are generated on the Thursday before the final examination period begins every Fall, Winter, and Spring Quarter. During the summer, the rosters are generated on the Thursday before the last week of classes each summer session.

19. What if a student does not appear on the grade roster?

Only students who have officially registered for the class will appear on your grade roster. You are not able to add students to your grade roster. The student must register for the class and be graded through the paper Special Grade Report process. Please refer students to their college or Regional Campus Student Services office to register for the course.

20. What if a student on the roster has never attended the class or turned in any work?

If a student appears on your roster, but has neither completed any work for the class nor attended the class, the appropriate grade for this student is an "FN" (Failure, Never Attended). If a student appears on your roster and stopped attending your class at some point in the term, the appropriate grade for this student is an "FS" (Failure, Stopped Attending). Grades of "FS" must include a stop-date, which is your best recollection of the last date they attended your class.

21. Is a signature required for each grade roster?

No, the online grading system does not require a signature for the submission of final grades online.

22. Will the system permit me to enter grades after the grading deadline has passed?

No. The online grading system will be unavailable after the deadline to submit final grades.

23. How do I upload a grade file that I have already created?

The online grading system has the capability to upload grade files from a variety of formats. For faculty who keep grades in a spreadsheet or a word processing file, it is easy to create a file that can be uploaded to submit all grades for a class at once. Similarly, faculty who use Blackboard can first download their Blackboard gradebook to a spreadsheet, then upload the grades to the online grading system.

• Step 1: Modify your existing grade file to include only the students' PID numbers and associated final grades (and FS stop-dates, if appropriate). The information must be in this order, row by row: PID, final grade, FS stop-date.
• Step 2: To upload your modified grade sheet, you will first select the "Copy & Paste Grades from Spreadsheet" link at the top of your online grading roster.
• Step 3: A new web page will appear with an empty box into which you need to paste your grade file. Note that the fields of information you paste must be in this order, row by row: PID, final grade, FS stop-date.
• Step 4: From your modified grade sheet, select the PID, final grade and FS stop-date fields you wish to transfer to the online grading system. From the Edit menu in your spreadsheet or word processing program, select Copy (Ctrl-C). Now, click once in the empty box of the online grading web page and choose Paste (Ctrl-V) from the Edit menu of your browser. In the drop-down box above your newly pasted roster, select the delimiter used in your file. For Excel files, choose "space" or "comma." Select the "Upload Grades" button at the bottom of the newly pasted roster. You will be taken back to your online grading roster.
• Step 5: A warning message will appear indicating any students whose information did not successfully transfer and indicating you must submit these grades for them to be saved.
• Step 6: After you have verified all grades on the grade roster, you must select the "Submit Grades" button to submit your grades.

Uploading grades from separate files will need to occur on a class-by-class basis - there is no way to upload all grades for all of your classes at one time.

24. When are final grades due to the Office of the University Registrar?

Final grades are due at 12:00 noon on the Tuesday after the quarter closing date for every quarter except Spring. Spring quarter final grades are due at 12:00 noon on the Wednesday after the quarter closing date.

25. Why are grades due so soon after the end of the term?

Students are always anxious to find out their grades for courses. In addition, several important processes depend upon final grades. The effects of late grades can be very serious. Students can:

• face delay of graduation
• face probation or suspension by their college
• lose scholarships
• lose athletic eligibility
• face delay of tuition reimbursement
• risk termination of Veteran's Administration benefits
• have their admission to a graduate program postponed
• lose their good-student insurance discount
• lose job opportunities
• for those students who are teachers, they may be prevented from professional lane changes.

26.When will the students' final grades be posted?

Final grades are available to students one day after the grading deadline every quarter.

Yvonne Nice revised this page on March 19, 2007. Please e-mail comments or suggestions to registrar@ohio.edu