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Office of the University Registrar

General Information

ACADEMIC STATUS, STUDENT
A student is eligible to return unless otherwise notified. Academically dismissed undergraduate students may petition for reinstatement under certain conditions. Graduate students with academic deficiencies may be denied permission to continue enrollment in certain programs. If this happens, a student must apply and be admitted to a different degree or nondegree graduate program before continued graduate enrollment is allowed.

Disciplinary expulsion, which can apply both to graduate and undergraduate students, prohibits the student from ever attending Ohio University and from being present, without permission, on any campus of Ohio University.

Students are informed of academic drop actions by their academic deans and of nonacademic suspensions by the Office of Community Standards and Student Responsibility. These offices place holds on students' academic records. It is not possible for a student to register while such holds exist. Failure to receive notification by mail does not affect a student's status.

ADDRESS, CHANGE OF
It is the student's responsibility to maintain a current address on file with Ohio University. Students can easily update their addresses by accessing My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab.)

In addition, address updates may be reported to Registrar Services or by U.S. mail by completing a Change of Address form. Fax or mail the completed form (must include student signature) to the Office of the University Registrar, Chubb Hall, Ohio University, Athens, Ohio 45701; fax 740.593.0216.

It is very important to keep your home and mailing addresses and telephone numbers (including cell phone) current in order for the University to communicate important information to you. Please note that, as a student, if you provide the University with a cell phone number (public or private) and you are an Athens campus student, you will be subscribed automatically to the emergency communication system. If you are a regional campus student, please check with your regional campus student services office for available signup for emergency communications.

Note: International students in F-1 or J-1 status are required to use My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab) to update their "SEVIS U.S." and "SEVIS Foreign" addresses with Ohio University, within ten days of moving, to meet immigration reporting requirements.

AUDITING A CLASS
You may register to audit classes, which allows you to preview or review courses without receiving a grade or semester hours. Classes taken for audit count in calculating tuition, but they do not carry credit or count toward financial aid eligibility. Audited courses will appear on your official transcript but will not affect your GPA or semester hours earned. Audit courses will not count toward any graduation requirements.

Do not confuse auditing a class with taking a class under the pass/fail option.

Your instructor may set up specific requirements for auditing the class, and if you do not meet the requirements, you may be removed from the class at your instructor's discretion with a grade of WP or WF. Be sure to discuss your auditing status with your instructor at the first class meeting.

When registering for a class through My OHIO Student Center, enter the Class Number and click the “enter” button. If you are taking the class for audit, select Audit in the Grading drop-down box. Changes from audit to credit or from credit to audit must be made by Friday of the second week of the semester (Friday of the first week of a summer session).

To request a class be changed from credit to audit or audit to credit, go to My OHIO Student Center and choose Enrollment: Edit from the drop-down menu in the Academics section. Follow the three steps to make the change: 1) select the class, 2) change the grading option, and 3) submit the change).

BOOKS, HOW TO FIND TEXTBOOKS FOR CLASSES
Textbook(s) and materials can be found on Course Offerings by clicking on the triangle to expand class details. The author, title, publisher, and suggested retail costs are listed. Please note that textbook(s) and materials are subject to change.

CANCELLATION OF REGISTRATION/WITHDRAWAL FROM THE UNIVERSITY
Cancellation of registration is defined as dropping all classes before the first day of classes.

Withdrawal from the University is defined as dropping all classes on or after the first day of classes. This means all regular Ohio University classes for which you are registered, whether on one campus or multiple campuses. You must go to the student services office in your college or regional campus student services office to initiate the withdrawal process. Graduate students must contact the Graduate College. Withdrawal is not permitted on or after the last day of classes (see Spring Semester 2013-14 Calendar).

Note: Canceling your class registration does not cancel your housing. You are required to make an appointment with a Residence Life staff member in your building prior to your scheduled check out date and time to properly check out of your room, sign your Room Condition Report (RCR), and return all keys. If you have canceled your class registration you are no longer eligible to reside on campus and must move out completely within 48 hours.

International students (F-1 or J-1 status) must contact the Office of International Student and Faculty Services (ISFS), 740.593.4330, prior to withdrawing from the University. Failure to do so may lead to serious immigration problems.

CLASS ATTENDANCE - Dropping Non-attending Students
If you miss the first two meetings of a class where the meetings are fewer than 80 minutes or the first meeting of a class where the meeting is 80 minutes or longer, the instructor has the option of not admitting you to the class whether or not you are registered for it. If you miss the first two meetings (or first meeting if 80 minutes or longer), check with your instructor to verify your status in the class. If you have not been admitted, you will need to drop the class by accessing My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab).

Note: If the instructor does not admit you to the class, you must still drop the class from your schedule by accessing My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab). Otherwise, you will receive an F, an FN (failure never attended), or an FS (failure stopped attending) for the class at the end of the semester.

CLASS PERMISSION SLIPS
For Athens campus students, class permission slips may be requested from instructors or the academic departments/schools where the courses are taught. Return the signed class permission slip for processing to the appropriate office, as indicated on the class permission slip, no later than Friday, January 24, 2014.

Class permission slips are to be used when one or more of the following conditions exist:

Permission is required from department/instructor to enroll in class and student has obtained permission.

Student does NOT meet requisites but has permission to enroll in class and enforced requisites are being waived.

Class is full but student has permission to enroll in class.


Permission to add class after the Friday of the first week of the semester. (Instructor's permission is required to add a class after the Friday of the first week of the semester.)

Student has reached maximum repeat/retake limit but has received permission to enroll in class and maximum repeat/retake limit is being waived.
(Class permission slips must be returned to Registrar Services, first floor lobby, Chubb Hall to be processed.)

Retaking course in same semester. (Class permission slips must be returned to Registrar Services, first floor lobby, Chubb Hall to be processed.)

Override major set aside. (Class permission slips must be returned to Registrar Services, first floor lobby, Chubb Hall to be processed.)

Faculty permission for time conflict. (Class permission slips must be returned to Registrar Services, first floor lobby, Chubb Hall to be processed.)

Note: If your class permission slip has an expiration date, it must be processed on or before that date, but no later than Friday, January 24, 2014.

CLASS SCHEDULE, CHANGE OF
All students must use My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab) to make any changes to their class schedules. Please pay close attention to the deadlines for adding and dropping classes. For information concerning fee changes, see General Information: Fee Assessment Information.

COMMENCEMENT/CAP AND GOWN/HONORS
Commencement
At the close of spring semester, Ohio University holds one annual graduate, two annual undergraduate, and one annual medical commencement ceremonies. To be eligible to participate in commencement, have your name listed in the commencement program, and purchase a cap and gown, you must have graduated the previous summer or fall term or have filed a valid graduation application for spring semester.

Cap and Gown
For students participating in commencement, the schedule for cap and gown sales will be available at www.ohio.edu/commencement.

Honors
Honors for spring commencement are determined based on the most recent accumulative GPA prior to spring semester.

COMPUTERS (Technical Support)

If you have questions about any aspect of computer, email, or Internet usage, you may call the Service Desk, 740.593.1222, or stop by the Tech Depot, Baker University Center 112. Hours during the regular academic year are 8:00 a.m. - 8:00 p.m., Monday - Thursday, 8:00 a.m. - 6:00 p.m., Friday, and weekends 12:00 p.m. - 6:00 p.m. Questions also can be submitted online at www.ohio.edu/oit/techdepot 24 hours a day.

In addition to providing technical support, the Tech Depot offers:

          Factory-authorized warranty repairs for Apple, Dell, HP, and Lenovo/IBM computers that were
          purchased through the University;

          Sales of desktop and laptop computers, storage media and flash drives, cables, iPods, iPads, and           other computer accessories;

          Free virus recovery tools

For more information, visit www.ohio.edu/oit/techdepot.

COURSE LOAD
Undergraduate Students
To be considered a full-time student, you must register for a minimum of 12 semester hours. Full-time undergraduate students usually carry a normal load of 15-20 semester hours (even those students on academic probation). Student athletes and students receiving financial aid must carry a minimum of 12 semester hours. Most students receiving scholarships have to carry up to 15 semester hours. Students scheduling more than 20 semester hours must have permission and will be charged an additional fee for each hour taken above 20 semester hours.

Graduate Students
To be considered a full-time student, you must register for a minimum of nine semester hours. Students with graduate research, teaching, or graduate assistantship appointments must register for a minimum of 12 graduate semester hours. Some departments require more. Those with fellowships or tuition scholarships must register for a minimum of 15 graduate semester hours. Undergraduate courses, courses taken for audit, and OPIE language courses cannot be used to meet minimum requirements for graduate student course loads. Students scheduling more than 18 semester hours (whether graduate, undergraduate, or a combination) must have permission and will be charged an additional fee for each hour taken above 18 semester hours.

International Students
To comply with immigration regulations, international students (F-1 or J-1 status) must register as full-time students (undergraduates must take 12 semester hours per semester and graduate students must take nine semester hours per semester to maintain full-time status). Students must not drop any courses that would take them below full-time status without having the prior approval of an advisor in the Office of International Student and Faculty Services (ISFS).

Maximum Semester Hours Allowed Without Permission
Undergraduate students may register for a maximum of 20 semester hours and a graduate student may register for a maximum of 18 semester hours in a given semester. For example, an undergraduate student already registered for 18 semester hours may not add a three-hour course, because this would exceed the limit. If there is a need for a student to exceed the maximum hours, an undergraduate student should contact the student services office in his/her college or regional campus student services office for permission, and a graduate student should contact the Graduate College. Students granted permission to exceed the maximum hours will receive a Permission to Exceed Maximum Hours form, which should be returned to Registrar Services, first floor lobby, Chubb Hall. Graduate students registering for more than 18 semester hours or undergraduate students registering for more than 20 semester hours will see an increase in tuition charges. For details about additional charges, see Tuition and Fees on the Office of the Bursar's website.

A student who is close to the maximum and needs to add a class (and drop another section of the same course) can avoid exceeding the maximum by using the swap feature. To request a class be changed using the swap feature after the Friday of the first week and through the Friday of the second week of the semester you must visit Registrar Services, first floor lobby, Chubb Hall, or your regional campus student services office.

COURSE OFFERINGS
Courses being offered for fall semester can be viewed on Course Offerings. This information is updated approximately every 20 minutes, although some fields are more current. Listings of all classes currently offered and detailed information about each class are included.

DAY KEY (Class Meeting)
The class meeting days of the week abbreviations are: M=Monday, Tu=Tuesday, W=Wednesday,
Th
=Thursday, F=Friday, Sa=Saturday, Su=Sunday.

DEGREE AUDIT REPORTING SYSTEM (DARS)
DARS is an acronym for the Degree Audit Reporting System. DARS analyzes degree requirements for a major according to the catalog year in which you entered the program. DARS reports are the results of the analysis. The DARS report displays the courses from which you must select in order to complete degree requirements, and it shows how the completed courses apply toward those requirements. The DARS report provides a "snapshot" of where you stand relative to graduation. NOTE: Requirements are not analyzed by DARS for some graduate programs and osteopathic medicine.

Although the DARS report provides a comprehensive description of program requirements, it is intended to supplement the role of the faculty advisor, who will help you with course selection and assist you in making informed decisions about a future career.

If you have enrolled at Ohio University Fall Quarter 2005-06 or later, you may view your DARS report through My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab).

If you are thinking about changing your major, you may request a "What - If" DARS report after accessing the My OHIO Student Center mentioned above, from the student services office of the college that offers the major you are considering, or from your regional campus student services office. This report will help you determine how courses already completed will apply to the new major as well as what additional courses are needed to complete that program.

DEPARTMENTAL HONORS
Students in a recognized departmental honors program may take a maximum of three graduate courses in their major department during their senior year (i.e., after earning 90 or more semester hours). Semester hours earned in these courses will count toward total semester hours required for graduation and the grades will be calculated into the undergraduate GPA. Registration in graduate courses requires permission from the instructor. Participation in this option is at the discretion of the department or school. Graduate courses taken in this manner will not apply to graduate credit at a future time.

For Athens campus students, permission slips for departmental honors students may be obtained through the academic departments where the courses are taught. Return the signed permission slip for processing to Registrar Services, first floor lobby, Chubb Hall no later than Friday, January 24, 2014.

DESCRIPTION OF COURSE OFFERINGS
In the Course Offerings, a typical search will display course and class information including the following (with an option to expand for additional information):

Course (Subject and Catalog number)
Title
Topic
Component
Class number
Section number
Meeting days
Meeting times
Semester hour(s) of credit
Instructor
Additional course fees
Class begin date
Class end date
Number of students enrolled
Maximum class size
Class status
Class notes
"Arranged" indicates the meeting time is an arrangement between the instructor and the student.

In a course carrying variable credit hours, credits may be expressed "1-4" indicating that one credit hour is the minimum and four credit hours are the maximum number of credits that can be earned for the course.

Textbooks for classes are listed under the expand option.

Course descriptions are listed under the expand option.

Course catalog numbers indicate the student levels for which courses are primarily intended. The numbers are:
D000-D999 Remedial, developmental, or special requirement courses. No more than six credits given are applicable toward total hours required for graduation.
1000-2999 Undergraduate general program courses
3000-4999 Undergraduate advanced, specialized courses
5000-6999 Graduate program courses
7000-8999 Advanced graduate program courses
DIRECTORY INFORMATION
Students who do not want their directory/public information released to third parties or students who do not want to be listed in the Ohio University online directory must complete the Ohio University Confidentiality Status Request form.

It should be understood that when students exercise the option for nondisclosure of directory information, enrollment/degree verification service for employment, insurance discounts, or other purposes may be provided only by a signed consent form by the student. Also, the student will not be listed in the graduation commencement program. Confidentiality status is permanent unless removed by written request from the student.

EMAIL (YOUR UNIVERSITY ACCOUNT)
Your University email account will be enabled when you activate your OHIO ID. Your University email account includes a 10 GB inbox, spam and virus filtering, Web-based access, SkyDrive file storage, and personal Web page capabilities.

Please check your email regularly for official University correspondence. Notifications of grades, schedules, and billing are sent to your University email address. Many Ohio University departments, advisors, and professors depend on your University email for both announcements and assignments.

If you have problems accessing your email or have questions, call the Service Desk, 740.593.1222. For more information, visit www.ohio.edu/catmail.

FEE ASSESSMENT INFORMATION
Semester fees include the instructional fee and the general fee. Tuition and fee rates are available at www.ohio.edu/finance/bursar/tuitionfees.cfm. This figure excludes course fees, which are listed in the Course Offerings. Ohio University reserves the right to make, without prior notice, any fee adjustments that may become necessary.

Fees are assessed based on the following:

I. Campus
Fees vary based on the campus on which student is registered.

II. Course Load
Standard fees are charged when an undergraduate student schedules 12 or more semester hours and a graduate student schedules nine or more semester hours. Part-time fees are charged when an undergraduate student schedules fewer than 12 semester hours and a graduate student fewer than nine semester hours. An Extra-Hour fee is charged for each hour beyond 20 semester hours for undergraduate students and 18 semester hours for graduate students.

III. The Level of the Student (graduate or undergraduate) NOT the Level of the Course
Undergraduate students may not schedule graduate-level courses unless they are admitted to a special program for this purpose. Graduate students taking undergraduate courses pay graduate fees.

IV. The Residence Classification of the Student
The difference between resident fees and nonresident fees is the out-of-state surcharge for non-Ohio residents. Petitions for change of residency must be submitted to either Undergraduate Admissions or the Graduate College prior to the last day to register for class for the term you wish reclassification.

V. Course Fees
Course fees are assessed in addition to instructional and general fees. Course fees for specific classes are listed in the Course Offerings.

VI. Insurance
Ohio University requires that all domestic students taking five or more semester hours and all international students taking one or more semester hours carry medical insurance if they are enrolled on the Athens campus. An accident and sickness insurance plan designed to supplement the care provided by the Student Health Service is automatically billed to all students meeting this guideline. Domestic students can complete a waiver declaration, if they have comparable coverage. The deadline to opt out of the student health insurance is Friday, January 31, 2014. A waiver can be submitted through the My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab). International students on all campuses must carry the Ohio University Student Accident and Sickness Insurance Plan unless they have a government sponsor. Only the Office of International Student and Faculty Services (ISFS) can waive the insurance plan for an international student.

The accident and sickness insurance plan is also available for dependents. International students are required to purchase the Ohio University policy for their dependent spouses and children. An enrollment card for dependents is available at the Campus Care insurance office. The insurance premium is a nonrefundable charge.

Regional campus students should contact their regional campus student services office for enrollment information. Regional campus students are not automatically enrolled in an insurance plan. Regional campus students must be enrolled in nine or more semester hours to be eligible.

For further information about the Ohio University Student Injury and Sickness Insurance Plan, contact Campus Care, 740.597.1816, 10:00 a.m. - 2:00 p.m., Monday - Friday, or visit www.oucom.ohiou.edu/campuscare/billing.htm.

VII. WellBeing Fee
All Athens campus students are automatically assessed the WellBeing fee of $60 per semester. The WellBeing fee is a student health option that works in conjunction with the student's own medical insurance and eliminates co-pays and co-insurance of up to $15 for office visits, lab work, and x-rays at Campus Care; provides students with 20 free individual sessions and unlimited free group mental health services per year with Counseling and Psychological Services; and supports numerous enhancements to student health care on campus. Visit www.ohio.edu/wellbeing for information about this valuable health care option. The deadline to opt out of this service is Friday, January 31, 2014. A waiver can be submitted through the My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab). A waiver must be submitted each semester if opting out of the WellBeing fee.

VIII. Student Legal Service Fee
The Center for Student Legal Services (CSLS) is entirely supported by the fee. All Athens campus students are automatically billed the student legal service fee. Remember, for only $12 you can talk with an attorney and get advice, information, and free mediation referrals.

Regional campus students are not eligible for this service, but multicampus students may be eligible. If a student takes classes on the Athens campus as well as a regional campus, it is the student's responsibility to have his/her home campus code changed to Athens to be eligible for this service. The student must contact Registrar Services, first floor lobby, Chubb Hall, or regional campus student services office to have the campus code changed.

Unlike the Student Health Insurance program, the CSLS fee must be processed each semester. All Athens campus students will be charged and enrolled each semester. The deadline to opt out of this service is Friday, January 31, 2014. A waiver can be submitted through the My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab).

For more information regarding this service, visit www.studentlegalrights.org.

IX. Technology Fee
Several colleges assess a technology fee to their students. Students with majors in one or more of those colleges will be assessed a fee for computing and other types of technology (regardless of schedule). Detailed information is available by accessing www.ohio.edu/finance/bursar/tuitionfees.cfm. Students who are being charged a technology fee for a college where they are no longer pursing a degree should contact that college to officially drop the program. Graduate students should contact the Graduate College. Requests should be made prior to Friday, January 24, 2014.

X. Zanesville Security Fee
An $8 security fee is assessed as part of the regular tuition for any course taken on the Zanesville campus.

XI. Student Information and Network Fee
A student information and network fee is assessed each semester. The fee is $33 per student per semester for students assessed standard fees. For more information, visit www.ohio.edu/finance/bursar/tuitionfees.cfm.

PAYMENT/DUE DATE
The initial due date for spring fees is Tuesday, January 21, 2014. This includes registration charges incurred as of Tuesday, December 31, 2013. Account balance notifications for newly incurred charges are emailed at the beginning of each month and are due on the 21st of the month. Payments not received by the due date will incur a late fee of 1.5%.

Payment can be made by cash, by check, or electronically using eCheck or credit card (American Express, Discover, or MasterCard). Payment by eCheck or by credit card can be made through the My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab). eCheck has no service charge and is available to all students. Credit card payments will have a service charge assessed based on the transaction amount. Checks are to be made payable to Ohio University. Be sure the check is properly completed (date, amount due, and signature). Postdated checks will not be accepted. Please indicate the student's Person Identification Number (PID) on the front of the check. Checks may be mailed to: Ohio University, Chubb Hall 010, PO Box 960, Athens, OH 45701. Credit cards are accepted at regional campuses for regional campus students only.


Payment Plan
If you wish to pay spring semester fees in four installments, you may enroll in a payment plan.

Spring semester installments are due Tuesday, January 21, 2014; Friday, February 21, 2014; Friday, March 21, 2014; and Monday, April 21, 2014. Payments not received by the due date will incur a late fee of 1.5%.


Late Registration Penalty
Registration is not permitted after the Friday of the second week of the semester. In cases where late registration is necessary, students who are in attendance by the Friday of the second week of the semester must pay a penalty for retroactive registration correction according to the following schedule:
January 25 - 31 $ 40
February 1 - 7 $ 60
February 8 - 14 $ 80
February 15 - 21 $100


Refund Information
I. Refund of Housing Charges
See General Information: Housing and Food Service Regulations for the refund schedule for housing charges.

II. Reduction of Registration Fees - Withdrawal from the University and Withdrawal from a Class
Official cancellation from the University, dropping all classes before the first day of classes, entitles the student to a 100 percent reduction of tuition and fees. Official withdrawal between the first day of the semester and the Friday of the second week of the semester entitles the student to an 80 percent reduction of tuition and fees. There is NO reduction of tuition and fees for withdrawals after the Friday of the second week of the semester(see Spring Semester 2013-14 Calendar).

If a student withdraws from the University before completing full payment of fees, he/she is considered indebted to the University for the amount determined according to the refund regulations. Dropping a class between the first day of the semester and the Friday of the second week of the semester entitles a student to a 100 percent reduction if the reduction places the student in a lower fee category. All courses dropped after the Friday of the second week of the semester will not result in a fee change. Corrected registration that results in increased hours could increase tuition (see Spring Semester 2013-14 Calendar).

III. Reduction of Registration Fees - Flexibly Scheduled Classes
Flexibly scheduled classes are classes that do not meet for the full session/semester. Therefore, the last day to add, drop, or withdraw from classes might be different from the dates listed in the Spring Semester 2013-14 Calendar. Deadlines to add, drop, and withdraw can be viewed on Course Offerings. Contact the Office of the University Registrar, Chubb Hall, 740.593.4324, or your regional campus student services office for more information.

IV. Withdrawal Policy for Financial Aid Recipients
See General Information: Financial Aid Withdrawal Policy for Financial Aid Recipients.

V. Withdrawal Policy for International Students
International students (F-1 or J-1 status) must meet with an advisor in the Office of International Student and Faculty Services (ISFS) prior to withdrawing from all classes or dropping below full-time enrollment.

FINAL EXAMINATIONS
The Athens campus final examination schedule is available by accessing the Office of the University Registrar website, www.ohio.edu/registrar, and selecting Final Exam Schedule. Each final examination period is scheduled for two hours. Final examinations are given in the regularly scheduled classroom unless the instructor is giving a combined sections examination. Instructors will notify students in courses having combined sections examinations of the time and location of the classroom where the examination will be given.

Students may not be required to sit for more than three final examinations in one day. Should a student be scheduled for more than three examinations in one day, the student may seek relief from the instructor with the examination scheduled latest in the day. This process must be initiated and completed by the beginning of the thirteenth week of the semester. The instructor will provide an examination for the student at a mutually agreed upon time during the final examination period.

FINANCIAL AID
Spring Registration
Financial aid awards will display in My OHIO Student Center (which can be accessed from MY OHIO portal - Accounts tab). All financial aid recipients must pay the balance by the due date. The initial due date for spring fees will be Tuesday, January 21, 2014. This will include registration charges incurred as of Tuesday, December 31, 2013. Account balance notifications for newly incurred charges are emailed at the beginning of each month and are due on the 21st of the month. Payments not received by the due date will incur a late fee of 1.5%.


Enrollment Status for Financial Aid Recipients

Full-time enrollment is 12 semester hours for undergraduate students and nine semester hours for graduate students. Undergraduate students only must be registered full time (at least 12 semester hours) to receive the maximum amount of any grant. Most Ohio University Athens campus undergraduate scholarship recipients must be registered for at least 15 semester hours per semester and earn at least 30 semester hours for the academic year. Federal Direct Student, PLUS, and Grad PLUS Loan recipients must be registered at least half time (six undergraduate semester hours or five graduate semester hours) to receive these loans. Aid recipients registered for less than full-time enrollment may be eligible to receive a proportionately adjusted award amount for certain aid programs.

Financial Aid Credits
The financial aid credits that may be applied to your account include the following: Federal Pell Grant, the Ohio College Opportunity Grant (OCOG), Federal Supplemental Educational Opportunity Grant (SEOG), TEACH Grant, Federal Perkins Loans, Federal Direct Student, PLUS, and Grad PLUS Loans, Ohio University Grants, Ohio University and Corporate Scholarships, and Outside Agency Scholarships (applied once donor check has been received and deposited by the University). If you have been selected for verification, no disbursements of federal, state, or institutional aid will be made unless all requested documents have been received and processed. Federal Work-Study awards are not credited to your account. Those funds are disbursed biweekly in the form of a payroll check or direct deposit, based on your hours worked for that pay period.

Financial Aid Refunds
Financial aid awards that exceed the amount you owe to the University will be disbursed to you as a "refund(s)" during the semester if you have satisfied the eligibility requirements for each award (i.e., enrolled for sufficient hours, meeting the Satisfactory Academic Progress (SAP) standards, not in default on Title IV Loan, etc.) Refunds for spring semester will start on or about Monday, January 13, 2014, for those enrolled in direct deposit. Students not enrolled in direct deposit will have their refunds mailed to their mailing addresses beginning Friday, January 17, 2014. Please be sure your local school address is correct (see General Information: Address, Change of).

Refunds will be processed daily for those students enrolled in direct deposit with the Office of the Bursar. Paper checks will only be printed once a week. Choosing a paper check over direct deposit will delay receipt of your refund. Please note that if you have direct deposit for your University payroll, you will still need to enroll in direct deposit with the Office of the Bursar. Sign up is easy...just visit My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab).

For more information about the Office of Financial Aid and Scholarships, please call 740.593.4141 or visit www.ohio.edu/financialaid.

WITHDRAWAL INFORMATION FOR FINANCIAL AID RECIPIENTS
Federal Student Aid
Students receiving aid from Title IV programs who withdraw or stop attending all classes for their enrollment period are subject to U.S. Department of Education's Federal Return of Title IV Funds calculation. The Title IV programs that are covered by this law are: Federal Pell Grants, Federal Direct Student Loan, PLUS and Grad PLUS Loans, Federal Supplemental Education Opportunity Grants (FSEOGs), and Federal Perkins Loan.

The amount of assistance that you have earned is determined on a prorata basis based on the date of withdrawal or last date of attendance reported on the grade report. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period of enrollment, you earn all the assistance that you were scheduled to receive for that period.

The requirements for Title IV program funds when you withdraw are separate from any Ohio University refund policy. Therefore, you may still owe funds to cover unpaid institutional charges. You may also be charged for any Title IV program funds that Ohio University is required to return. See General Information: Payment/Due Date: Refund Information for more details.


State of Ohio Aid
Policies for the return for State of Ohio aid when a student withdraws are determined by the Ohio Board of Regents.


Institutional Grants
Policies regarding eligibility when a student withdraws vary depending on the type of institutional grant awarded.


Heritage College of Osteopathic Medicine Loans and Scholarships

If you receive financial aid that consists of Heritage College of Osteopathic Medicine Scholarships, Scholarships for Disadvantaged Students, Loans for Disadvantaged Students, Primary Care Loans, or other non-Title IV aid, you are subject to a special University policy. If you officially withdraw during the first two weeks of the semester, 100 percent of the scholarship funds will be returned to the appropriate program. After the first two weeks of the semester, 100 percent of the scholarship funds will remain on your student account.

Enrollment Status
If you are receiving financial aid, a change in your enrollment status or your withdrawal from the University may result in you having to repay programs from which you received financial assistance. In addition, you may owe fees to the University after funds are returned to the financial aid programs.

A student is not eligible for a refund until all Federal Title IV programs and other grants and scholarships are reimbursed as required and all outstanding balances with the University have been cleared.

FINANCIAL ASSISTANCE is provided by the following offices:
Financial Assistance
Inquiries Office
Sponsored Student Accounts Bursar, Chubb Hall 010
Student Account Bursar, Chubb Hall 010
Refunds Bursar, Chubb Hall 010
Graduate Assistantship contract Graduate College, Research and Technology Center 220
International Students (except graduate students holding contracts, AID participants, and University scholarship recipients) International Student and Faculty Services (ISFS), Walter International Education Center, 15 Park Place
Regional Campus Regional campus student services office
Scholarships, federal, state, & institutional financial aid Student Financial Aid and Scholarships, Chubb Hall 020
Employees and eligible dependents University Human Resources, Human Resources and Training Center


FLEXIBLY SCHEDULED CLASSES
Flexibly scheduled classes are classes that do not meet for the full session/semester. Therefore, the last day to add, drop, or withraw from classes might be different from the dates listed in the Spring Semester 2013-14 Calendar. Deadlines to add, drop, and withdraw can be viewed on Course Offerings. Contact the Office of the University Registrar, Chubb Hall, 740.593.4324, or your regional campus student services office for more information.

GRADE APPEALS
Once grades are submitted to the University Registrar, they are final and cannot be changed unless evidence of an error can be presented or a formal grade appeal process is completed in accordance with Ohio University’s official grade appeal policy (see the Faculty Handbook section “Final Examinations and Change of Grade”).

GRADE REPORT, STUDENT
Final grade reports are available online at My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab). You will receive notification when grades are available. Student grade information is maintained online allowing students to obtain any updated grade, GPA, and academic status information as soon as it changes.

GRADUATE COURSES
Courses numbered 5000 or above carry graduate credit. Graduate students should use care to register for the graduate level in dual-numbered courses. Graduate status is required for registering for graduate courses.

Undergraduate students may not schedule graduate courses unless they are in Honors Tutorial College, have been approved for Graduate Credit for Seniors, or qualify under Departmental Honors. Honors Tutorial College students who want to take graduate courses for graduate credit must complete and submit an HTC for Graduate Credit form. For information, refer to the Ohio University Undergraduate Catalog or contact the Graduate College, Research and Technology Center 220. Forms can be found on the Graduate College website at www.ohio.edu/graduate/gradforms.cfm.

GRADUATE SCHOOL ADMISSIONS TESTS
Ohio University offers the GRE General, GRE Writing Assessment, Praxis I, and TOEFL. Call 740.597.1537, email testcenter@ohio.edu, or visit www.ohio.edu/technology/testing/etc.cfm for additional information.

Need to Prepare?
Conferences and Professional Development offers GMAT, CSAT, LSAT test prep to help students prepare for these vital tests right here on campus. Visit www.lifelong.ohio.edu/prof_dev/ExamPrep for additional information.

GRADUATE STUDENTS TAKING UNDERGRADUATE CLASSES
Graduate students are eligible to register for undergraduate classes. Any undergraduate classes taken by a graduate student automatically will become part of the student's undergraduate record (transcripts and DARS reports). To enroll in undergraduate classes, graduate students should contact the Graduate College and complete a Graduate Seeking Undergraduate form. Undergraduate courses are included in the 18 credit hour registration limit. They do not count toward registration requirements for graduate appointments. Please note graduate students taking undergraduate courses pay graduate fees.

GRADUATION APPLICATION
Graduation is not automatic. To graduate, apply online by accessing My OHIO portal - Academics tab. If you need assistance, contact Registrar Services, first floor lobby, Chubb Hall or your regional campus student services office. For your convenience, computers are located in the first floor lobby, Chubb Hall. Applications must be completed no later than the deadline listed for the term in which graduation is planned (see Graduation Application Deadlines). Questions about applying for graduation can be directed to graduation@ohio.edu or 740.593.4196.

When applying for graduation, the name that appears in University records will be the name that prints on your diploma. If there is a discrepancy between the name you wish to appear on your diploma and the name we have for you in our University records, you must contact the Office of the University Registrar with supporting documentation. You will need to submit a copy of one of the following:
Passport
Court action document
Divorce decree (the appropriate page of the decree)
Marriage certificate
Valid driver's license and social security card (you must submit both) or
Federal or state issued identification card and a social security card (you must submit both)
You can submit one of these forms of validation in person; via mail to the Office of the University Registrar, Attention: Graduation, Chubb Hall, Ohio University, Athens, OH 45701-2979; or fax to 740.593.0216, Attention: Graduation.

HOLDS
Some students might find they are prevented from registering for classes or receiving diplomas, grades, transcripts, and other University services because holds have been placed on their academic records. Holds are placed when students fail to meet financial or other obligations. Students must clear the holds with the offices that placed the holds before they will be allowed to register or receive other University services. Holds are displayed in My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab).

HOUSING AND FOOD SERVICE REGULATIONS - Athens Campus
Ohio University requires all first- and second-year students to reside on campus and participate in a meal plan for two academic years (6 quarters/4 semesters). In most cases, this period comprises the freshman and sophomore years at OHIO. Consideration for housing exemption is given for those with two full years of college credit earned after high school graduation. Students wishing to be exempted from University housing and/or meal plan must submit a Housing Exemption/Termination Request Form for review and approval. Students should allow 14 - 21 days for the initial review process. Please NOTE: College credits earned by the student while attending high school (advanced placement, senior to sophomore, Senate Bill 140, etc.) which advance a student academically to a higher class year will not be considered toward housing exemption eligibility. Students who do not comply with this regulation may be denied registration. Specific questions should be directed to the Residential Housing Office by email, housing@ohio.edu; by phone, 740.593.4090; or by visiting www.ohio.edu/housing.

Those seeking to be exempt from the on-campus living requirement must meet one of the following criteria:

Student is enrolled part time (fewer than 12 semester hours) for each academic semester and fewer than 5 semester hours during a summer session both of which are subject to random validation.

Participation in a recognized Fraternity/Sorority (Greek Housing). Must have completed one academic year (3 full-time quarters/2 semesters) in residence prior to fall semester.

Student is a Veteran. Submit a copy of your DD-214 discharge papers. Eighteen months of active duty is required in order to be exempt from the housing requirement.

Student is married or a single parent.

Student is commuting. To commute to the Athens campus, the student must reside with their parent(s) or a legal guardian whose permanent residence (as defined by University guidelines) is within 50 driving miles of Athens.

Refund of Housing/Dining Charges
The amount of refund is based on the following percentages of the semester room and board charge less the nonrefundable deposit.
Prior to opening of the residence halls - 100% of amount charged less deposit /prepayment

For all or part of the first week - 80% of amount charged

For all or part of the second week - 60% of amount charged

For all or part of the third week - 40% of amount charged

For all or part of the fourth week - 20% of amount charged

Fifth week or after - No refund

For purposes of this policy, the week begins on the day the residence halls open and ends at 10:00 p.m. on Saturday.

Deposit/prepayment amount equals $200 for all students.

Note: Amount of refund may vary if a change of rate occurs. In extraordinary instances when the University is unable to provide services described herein due to circumstances beyond its control, refunds of prepaid room and board will be determined by the Ohio University Board of Trustees.

For more information about Residential Housing call 740.593.4090 or visit www.ohio.edu/housing.

IDENTIFICATION CARDS - Athens Campus
The ID card is a permanent card to be used while you are a student at Ohio University. An ID card is required for all Athens campus students. Registration for classes validates the card for access to services on campus. The ID card is the meal card for students selecting a meal plan (see General Information: Meal Plan Procedure). A $10.00 replacement fee will be charged if a new card is required. If a student's name changes, he/she may obtain a new card free of charge if the old card is returned. All identification card services are provided in the Tech Depot, Baker University Center 112, 740.593.DEPO (3376). For more information, visit www.ohio.edu/oit/techdepot/IDCards.cfm.

INTERNATIONAL STUDENTS
To comply with immigration regulations, international students (F-1 or J-1 status) must register as full-time students (undergraduates must take 12 semester hours per semester and graduate students must take nine semester hours per semester to maintain full-time status). Students must not drop any courses that would bring them below full-time status, register late, or withdraw from all classes without having the prior approval of an advisor in the Office of International Student and Faculty Services (ISFS).

International students in F-1 or J-1 status must use My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab) to update their address with Ohio University to meet immigration reporting requirements. Students can easily update their address by accessing My OHIO Student Center (which can be accessed from My OHIO portal, Academics tab). For details, contact the Office of International Student and Faculty Services (ISFS), 740.593.4330.

An international student must meet with an advisor in ISFS to have a new immigration document issued prior to registering for a new major or program or starting a new degree level.

LEVEL CHANGE - Undergraduate to Graduate/Graduate to Undergraduate
A student requesting a change from undergraduate to graduate level must submit an application to the Graduate College, Research and Technology Center 220. A student with graduate status will be billed for graduate fees regardless of the level of the courses for which he/she registers. Graduate credit will not be awarded for undergraduate courses.

A student requesting a change from graduate to undergraduate level for a current or future semester must process a change of level through Undergraduate Admissions on the Athens campus or at his/her regional campus student services office. Students switching to undergraduate status may not register for graduate-level courses until a new level change to graduate status is requested and processed.

MAJOR PROGRAM OR COLLEGE, CHANGE OF
If your major program is listed as undecided and you wish to declare a major, or if you would like to change your major, you will need to visit the college in which the major is offered to see if you meet the entry requirements.

Sometimes a change in major will necessitate transferring to another college (e.g., Arts and Sciences to Scripps College of Communication). You then make an application for transfer in the student services office of the college to which you would like to be admitted. If you are an Honors Tutorial student, go to your college prior to making an application in the student services office of the college to which you would like to be admitted. The change must be processed by the Friday of the second week of the semester or you will remain enrolled in the initial college for the rest of that semester. You must fulfill degree requirements of the college into which you transfer. You may, however, simultaneously pursue programs in one college or more than one college. (Consult the student services office in your college about dual degree and double major opportunities.)

Graduate students seeking to change degree programs or colleges must apply and be admitted to a new program.

MEAL PLANS - Athens Campus
Off-campus or commuting students who wish to eat in the dining halls as outside boarders may contact Residential Housing in person, ground floor lobby, Chubb Hall; via email at housing@ohio.edu; or by calling 740.593.4090.

For more information regarding meal plans, visit www.ohio.edu/food.

MINORS/CERTIFICATES
If you wish to add a minor or nonteacher education certificate to your program, you must contact the student services office in your college or the certificate director of the program, as appropriate, and complete the Application for Update of Program(s).

NAME, CHANGE OF
A change of name requires an official document and/or court order verifying the correct information at the time the request is made. Name changes are processed by the Office of the University Registrar only. You can submit one of the following forms of validation in person, to the Office of the University Registrar, Chubb Hall.
Passport
Court action document
Divorce decree (the appropriate page of the decree)
Marriage certificate
Valid driver’s license and Social Security card (you must submit both) or
Federal or state-issued identification card and a Social Security card (you must submit both)
A valid passport is required for a change of name for an international student. International students (F-1 or J-1 status) must notify International Student and Faculty Services (ISFS) of their change of name.

OHIO ID
The University issues a username called an "OHIO ID" to all students, faculty, and staff. When you first are admitted to Ohio University, you will receive instructions on how to activate your OHIO ID and choose a password. It is imperative that you know and protect your OHIO ID and password, as many Ohio University services use these credentials to authenticate access (see General Information: Email
(Your University Account))
. If you have questions, please call the Service Desk, 740.593.1222. For more information, visit www.ohio.edu/oit/services/myaccount.cfm.

PARKING SERVICES
Motor Vehicle Registrations - Athens Campus
Ohio University students must register their vehicle or motorcycle with Parking Services prior to purchasing a parking permit. If it is possible that more than one vehicle or motorcycle will be driven, it is recommended that the license plate number for each vehicle or motorcycle be registered. You must know your license plate number in order to register your vehicle or motorcycle. To register, visit www.facilities.ohiou.edu/parking or call 740.593.1917

Resident Parking
- Surface Lots and University Garages
On-campus resident parking is available on a limited basis for students with sophomore status (30 semester hours or more) in the University garages, the red lots, and the blue lots. Freshmen living on campus are not permitted to purchase parking permits until the second week of each semester. A list of off-campus alternative parking can be found at www.facilities.ohiou.edu/parking/std_off_campus.htm. Garage parking is $330 per year while surface lots are $200 per year. Residential permits must be requested online via the Parking Services website, www.facilities.ohiou.edu/parking.

All permit purchases must be billed to the student's account.

Commuter Parking
Commuter parking is available to all students who live outside a certain radius of campus (determined by Parking Services). If eligible, permits are $125 per year. Proof of residency must be shown at the time of purchase (i.e., recent bill, lease, or other recent mailing at address), and all commuter permits must be purchased in person at Parking Services, 100 Factory Street.

Visitor Parking
Visitors may obtain a parking permit from Parking Services, 100 Factory Street, when visiting campus. Applicable fees may apply. Visitors may also utilize any metered space or the pay-to-park facility located beneath Baker University Center. Time restrictions and fee amounts are posted on each meter and at the garage entrance. All vehicles parked on campus without a valid permit are subject to being ticketed and/or towed.

Handicap Parking
Handicap parking spaces are provided for the benefit of physically challenged persons. Any student, faculty/staff member, or visitor wishing to park on the campus of Ohio University with a state-issued handicap permit is required to register the handicap permit with Parking Services and purchase an accompanying permit. In order to register a handicap permit, please bring the following items to Parking Services: the actual disability permit, the disability permit registration form, and a photo ID. Individuals parking on the campus of Ohio University displaying a nonregistered handicap permit may receive a violation for displaying a nonregistered permit. Please be aware that this registration process has been set in place to protect disability parking for those who are truly disabled. For more information, visit www.facilities.ohiou.edu/parking/disabled.htm.

Motorcycle Parking
Motorcycles are required to be parked in designated motorcycle lots as indicated on the campus parking map. Registration stickers must be purchased from Parking Services, 100 Factory Street.

Boot/Impounding Procedures
Any illegally parked vehicle or any vehicle that has outstanding parking violations may be booted/impounded. If your vehicle is booted/impounded, all outstanding fees must be paid in order to release the vehicle. In addition to the violation(s) charged by the department and boot release fees, the towing company will charge a fee at the time of release. Please do not assume your tickets are being billed to your student account. Citations are not billed to your student account unless the vehicle is registered with parking services.

For a full list of parking regulations and information, call 740.593.1917 or visit www.facilities.ohiou.edu/parking.

PASS/FAIL GRADING OPTION
A student interested in taking a class under the pass/fail grading option, should register for the class, then contact the student services office in his/her college or regional campus student services office (by the Friday of the second week of the semester) to request that a course be taken pass/fail. A pass/fail request by a regional campus student is reviewed by the appropriate college's student services office on the Athens campus and may be denied if an inappropriate choice has been made. A regular grade course may NOT be changed to pass/fail option and pass/fail course may NOT be changed to regular grade option after Friday, January 24, 2014.

Students may complete no more than 12 semester hours under the pass/fail option. No course taken pass/fail may be used to fulfill any graduation requirement (college, school, or department) other than total hours. To be eligible for the pass/fail option the student must have earned a GPA of 2.5 or better for his/her last semester of full-time enrollment or have an accumulative GPA of 2.0 or better. First semester freshmen are not subject to the GPA requirements. A student may take only one course per semester or summer session pass/fail.

Note:
Graduate-level courses (5000 and higher) may not be taken under the pass/fail option. Do not confuse the pass/fail option with auditing a class.

PERMISSION REQUIRED
Classes that require permission must be added in person. Athens campus students use a class permission slip from the department/school office of the course or the instructor of the class (see General Information: Class Permission Slips). Regional campus students contact their regional campus student services office.

PERSONAL INFORMATION, CHANGE OF
All changes of student personal data must be reported to the appropriate office. Forms are available at Registrar Services, first floor lobby, Chubb Hall or regional campus student services offices.

Changes or corrections of name, Social Security number, or birth date require official documents and/or court orders verifying the correct information at the time the requests are made. These changes or corrections (name, Social Security number, or birth date) are processed only by the Office of the University Registrar, Chubb Hall.

PRIORITY REGISTRATION
The registration priority order is: Honors Tutorial College, graduate students, and undergraduate students (based on rank and accumulative semester hours earned).

RECREATIONAL OPPORTUNITIES
See Campus Recreation, www.ohio.edu/recreation, for information about recreational opportunities on campus. The general fee includes admission to the Ping Center, Aquatic Center, Bird Ice Arena, and outdoor tennis courts. Admission covers the semester period only.

RE-ENROLLING STUDENTS
Enrolled Since Fall Quarter 1985
Undergraduate students previously registered for classes at Ohio University and planning to continue in their previous status must complete a Re-enrollment Form and return to the Office of the University Registrar. Students must contact the Office of the University Registrar at 740.593.4191, Registrar Services, first floor lobby, Chubb Hall, Athens, Ohio 45701, or their regional campus student services offices for assistance. Re-enrolling undergraduate degree-seeking students will be referred to the Allen Student Help Center, or their academic advisor or college student services office, for academic advising and to obtain their registration information and have academic advising hold released.

Graduate students who have not registered for one or more semesters should contact the Graduate College at 740.593.2800 or email graduate@ohio.edu to confirm eligibility to enroll. Students may be required to submit a new application before additional enrollment is allowed. Review the Graduate Catalog for additional information.

Students may register by accessing My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab) (see Registration Schedule).

Enrolled Prior to Fall Quarter 1985
An undergraduate student enrolled prior to Fall Quarter 1985 must complete an Application for
Re-enrollment form
and return it to the Office of the University Registrar. Contact Registrar Services, first floor lobby, Chubb Hall, Athens, Ohio 45701, or 740.593.4191 for more information.

REGISTRATION
I. Students New to the University
Undergraduate Students

Students who are new to the University must go through the orientation process as indicated in their admission material. Information can be obtained by calling the orientation office, 740.593.1951, or contacting regional campus student services offices.

Graduate Students
Contact the academic school or department for department orientation information. A general orientation is hosted each fall prior to the start of the semester.

International Students
All incoming undergraduate and graduate students must report to the Office of International Student and Faculty Services (ISFS), Walter International Education Center, 15 Park Place, with their passports and immigration documents to check in before registering for classes. In addition, these students are required to attend the international orientation program, which may include TOEFL testing. Questions concerning these requirements may be directed to ISFS, 740.593.4330. (This information applies to students at both the Athens and regional campuses.) Undergraduate international students (who will be taking academic classes during their first semester) must also attend the Bobcat Student Orientation; visit www.ohio.edu/orientation for more information. Graduate international students should contact their academic department/school regarding departmental/school orientations.

II. Continuing Students
Athens campus: DARS reports will be available beginning Monday, October 21, 2013. In addition to being available online, Athens campus students can obtain DARS reports at the following locations (location determined by student's college):

Arts and Sciences
All students must meet with their faculty advisors. For questions, go to departmental office of student's major. Undecided students report to assigned advisors or to the College Office of Student Affairs, Wilson Hall 104. Students in need of assistance report to the Office of Student Affairs in Wilson Hall on the College Green.

Business
Office of Student Affairs, Copeland Hall 214A.

Communication
School office of student's major. Nondegree students report to the college's student services office, Schoonover Center 103.

Education
Teacher Education - meet with advisor to have registration hold released. Call 740.593.4400 for more information.

Human and Consumer Sciences - meet with advisor to have registration hold released. Call 740.593.2880 for more information.

Recreation and Sport Pedagogy - meet with advisor to have registration hold released. Call 740.593.4656 for more information.

Engineering and Technology
All students must meet with their faculty advisors to have their registration hold released.

Fine Arts
School office of student's major.

Graduate Students
Contact their academic school or department. Programs in the College of Arts and Sciences, Patton College of Education, and the Voinovich School, DARS online at www.ohio.edu/registrar/darsonline.cfm.

Graduate - Nondegree
DARS online at www.ohio.edu/registrar/darsonline.cfm.

Health Sciences and Professions
Health Sciences majors obtain DARS from department office, Grover Center W324; Nursing majors, obtain DARS from school office, Grover Center E365, or request to have it mailed; all other majors obtain DARS from faculty advisors.

Honors Tutorial
See your director of studies.

International Studies
Yamada International House

Ohio Program of Intensive English (OPIE)
OPIE Office, Gordy Hall 155.

Osteopathic Medicine
Grosvenor Hall 014.

University College
First-year students, new relocating students, new transfer students, and students who have earned at least 45 semester hours (or the third semester of enrollment for transfer students) must meet with the University College professional advisor or primary advisor to be permitted to register for the next semester; CAP students, see advisors; others, report to dean's student services office, Chubb Hall 140.

Regional campus: Students should contact their student services offices for times and locations for picking up DARS reports.

III. Graduate Students - Athens Campus

Contact their academic school or department.

IV. Re-enrolling Students
Undergraduate students previously registered for classes at Ohio University and planning to continue in their previous status must complete a Re-Enrollment Form and return to the Office of the University Registrar. Students must contact the Office of the University Registrar at 740.593.4191, Registrar Services, first floor lobby, Chubb Hall, Athens, Ohio 45701, or their regional campus student services offices for assistance.

Graduate students who have not registered for one or more semesters should contact the Graduate College at 740.593.2800 or email graduate@ohio.edu to confirm eligibility to enroll. Students may be required to submit a new application before additional enrollment is allowed. Review the Graduate Catalog for additional information.

REPEATING A COURSE
A repeatable course is defined as a course taken for additional semester hours of credit toward graduation requirements (i.e., MUS 3400, PSY 4900). Some departments place limits on the total number of credits from a given repeatable course that may apply toward your graduation requirements.

REQUISITES
You are required to meet all of the requisites for a given course. Failure to meet requisites can prevent your registration for the course or result in a drop or withdrawal from that course. The requisites listed for each class in Course Offerings are the minimum requirements for each class. Students may petition instructors/departments/schools to override listed requisites. This requires a class permission slip (see General Information: Class Permission Slips and Requisite Key).

RETAKING A COURSE
A regular undergraduate course with fixed content can be retaken to affect your accumulative grade point average. Undergraduate courses that are retaken to improve a grade will be identified automatically at the time you register. Retaking the course removes the hours and the effect of the earlier grade from the calculation of the grade point average. However, all grades are printed on the student's academic record (transcript). Please note that the later grade is the one calculated in the grade point average even if it is lower than the first and that the course semester hours duplicated by retaking coursework are not accepted toward the credit hour requirement for graduation.

The number of times that a student is allowed to retake an undergraduate course for the purpose of improving the grade is restricted to a maximum of two attempts in addition to the first attempt. Withdrawals are not counted as an attempt.

Please note that retaking a course after graduation will not change your graduation grade point average or honors status. Some graduate and professional schools include all grades in their calculations of grade point averages while determining eligibility for admission even though Ohio University calculates only the last grade in a retaken course.

Graduate courses cannot be retaken to improve a low grade on the first attempt. All grades received are calculated into the graduate grade point average.

SCHEDULES, STUDENT
Students can view their schedules anytime at My OHIO Student Center (which can be accessed from My OHIO portal - Academics tab). Notifications to check schedules will be sent periodically.

It is the student's responsibility to check the accuracy of his/her schedule and make any adjustments by the Friday of the second week of the semester.

SELECTIVE SERVICE REGISTRATION - Attention: Male students between the ages of 18 and 26.
Section 3345.32 of the Ohio Revised Code (O.R.C.) requires that male students between the ages of 18 and 26 who are Ohio residents register for selective service and verify that they have registered with the selective service in order to be considered in-state residents to attend Ohio public colleges and universities. Failure to register with selective service and provide verification of such will result, as the law stipulates, in the assessment of the out-of-state surcharge and the loss of student financial aid. The Office of the University Registrar will notify those who, according to the selective service office, have not complied with the law and ask for a statement from the student verifying his selective service status. For additional information about the Selective Service System or for online registration, visit www.sss.gov.

If you are registered for the selective service but have not received or have lost your selective service number, call 847.688.2576 or visit www.sss.gov. If you have questions regarding the above, please call 740.593.4186, or visit Veterans Affairs, Chubb Hall 115K, or your regional campus student services office.

SIXTY PLUS PROGRAM
Ohio State Law (Section 3345.27 of the Ohio Revised Code - House Bill 147 - effective March 30, 1999) permits the qualifying student to attend any state college or University without paying "tuition or matriculation" fees. (Course fees, technology fees, laboratory fees, etc., are the responsibility of the student and will not be waived.) This program is available only for regular classroom undergraduate courses offered on the Athens and regional campuses and only if space is available in the class. Registration will be processed only after priority registration for other students is completed. A qualifying student is defined as "any person who is sixty years of age or older and who has resided in the state for at least one year." Under this provision, the student has two options:
Option A - Noncredit
The qualifying student who wishes to participate in classes but not for credit asks permission of the instructor to sit in on the class. The student should complete the Application for Sixty Plus Program, obtain appropriate signature(s), and return the application to the Office of the University Registrar or regional campus student services office with proof of age and Ohio residency.

Option B - For Credit
The Option B procedures are for the qualifying student who wishes to earn credit for the tuition-free courses. The academic load under this arrangement for a given semester must be less than full time; i.e., less than 12 semester hours. In addition to being a "qualified student" as described above, the student's family income must be "less than two hundred percent of the federal poverty guideline, as revised annually by the United States secretary of health and human services in accordance with Section 673 of the 'Community Services Block Grant Act,' 95 Stat. 511 (1981) 42 U.S.C.A. 9902, as amended, for a family size equal to the size of the family of the person whose income is being determined." The student should complete the Application for Sixty Plus Program and follow the instructions for processing as described on the application.
Students interested in participating in the Sixty Plus Program should contact the Office of the University Registrar, Chubb Hall, or their regional campus student services offices for more information. The form for this process is available at www.ohio.edu/registrar/forms.cfm.

STUDENT IDENTIFICATION NUMBER
Transactions for students are handled on the basis of unique Person Identification Numbers (PIDs). Each student is assigned this number upon application to the University. Social Security numbers are collected from students at admission and are used for federal reporting purposes only.

STUDENT STANDING - (Freshman, Sophomore, Junior, Senior)
Your student standing - or year in college - is determined by your total number of semester hours earned.
Freshman: completed 0 to 29.9 hours

Sophomore: completed 30 to 59.9 hours

Junior: completed 60 to 89.9 hours

Senior: completed 90 or more hours
TUBERCULOSIS (TB) TESTING - Athens Campus
All international students (except Canadian citizens) who are new to campus or who are re-enrolling after a two-year absence are required to have a T-spot tuberculosis(TB) blood test. The test is done in the Campus Care laboratory located on the first floor of Hudson Health Center. Students can walk in Monday through Friday 8:00 a.m. - 2:00 p.m. No appointment is necessary. The cost of the T-spot blood test is $86.00. Campus Care has received grant funding to assist students with a portion of the cost of the test . If the student has the WellBeing Fee through the University, Campus Care will also discount an additional $15.00 of the cost. The balance will be placed on the student's My OHIO Student Center. Please note that you must click on the "Make a Payment" link located on the My OHIO Student Center (which can be accessed from My OHIO portal - Accounts tab) to view and pay the balance. If you have any questions about the T-spot TB test, please call Campus Care at 740.593.1660.

TRANSCRIPTS
If you are graduating summer semester and want your transcript to reflect your degree(s) earned, order your transcript after Tuesday, September 17, 2013.

If you are graduating fall semester and want your transcript to reflect your degree(s) earned, order your transcript after Monday, January 27, 2014.

If you are graduating spring semester and want your transcript to reflect your degree(s) earned, order your transcript after Monday, June 9, 2014.

Official academic transcripts are normally processed within 2-3 business days after receipt of a student's request or release letter. To issue a transcript of academic records, the Office of the University Registrar must have a written release from the student. The release can be in the form of a signed letter or a signed transcript release form obtained from Registrar Services, first floor lobby, Chubb Hall, the Office of the University Registrar website, www.ohio.edu/registrar, or any regional campus student services office. Alternatively, you may order your transcript by accessing the Office of the University Registrar website, www.ohio.edu/registrar, and selecting Transcripts under Online Services. The release authorization can be delivered in person, mailed to the Office of the University Registrar, Chubb Hall, Ohio University, Athens, OH 45701-2979, or faxed to 740.593.4184. Requests should not be returned to regional campus student services offices. The written release must include:
Full name, typed or printed, with all name changes

Signature

Person Identification Number (PID)

Date of Birth

Student's last year enrolled

Number of transcripts requested

Address(es) of where to be sent (exact address, not just name and city of college)

Telephone number (daytime) of student requesting transcript(s)

Proper payment (see Transcript Fee below)
Transcript Fee
The fee for a transcript (in 2-3 business days) is $6.00 per transcript. Faster service is available for $12.00 per transcript. Transcripts-Now Service means transcripts are processed and available the same day the request and fee payment are received. Payment may be made by check or money order (payable to "Ohio University"), or by American Express, Discover, MasterCard, or Visa credit cards. Requests/payments may also be mailed to the Office of the University Registrar, Ohio University, Athens, OH 45701-2979. Credit card information must include name on card, type of card, account number, and date of expiration. Transcript requests faxed to the Office of the University Registrar must include credit card information.

Delivery - Restrictions and Requirements
Transcripts are sent by first-class mail or electronically (to undergraduate admissions for certain colleges and universities in Ohio). Certain users of transcripts, such as college admissions offices, require transcripts be sent directly to them and refuse hand-carried transcripts. Any additions/changes after delivery will require a new release and fee payment. We do NOT fax transcripts. Upon request, we will fax unofficial copies of academic records for students transferring to another school in the U.S., for admission purposes, in addition to mailing official follow-up transcripts. We offer FedEx Priority Overnight Delivery in the U.S. and internationally for an extra fee. Saturday delivery is not included with these services and FedEx does not ship to PO boxes. Visit the Office of the University Registrar website, www.ohio.edu/registrar, for details.

Processing Delays
Processing of transcripts may be delayed until current semester grades are posted, if requested. Otherwise, transcripts will be processed within three business days. Transcripts will not be processed if financial obligations or other holds exist for the student.

More Information
More transcript request information may be obtained by calling 740.593.4206, or by visiting the Office of the University Registrar website, www.ohio.edu/registrar.

UNIVERSITY CLOSING INFORMATION
Upon the declaration by the University President/designee, Ohio University, Athens Campus, will close and classes will be canceled when the Athens County Sheriff's Department determines a Level III emergency exists for Athens County. Appropriate closing and reopening times will be announced through all media sources. For more detailed information and updates during an emergency closing, call 740.593.1000, view channel 5 on CATVision, or visit www.ohio.edu/emergency.

Regional campus students should visit www.ohio.edu/emergency or contact your regional campus for closing information.

UNIVERSITY PROFESSOR PROGRAM
The University Professor Program identifies outstanding teachers and allows them to bring innovative courses to Ohio University. University Professors are nominated by the undergraduate student body and selected by a committee composed of undergraduate students. University Professor courses are open to undergraduate students who wish to take them and who can meet the requisites listed in Course Offerings. For additional information regarding the University Professor Program, contact the Center for Teaching & Learning, 740.593.2681, or visit www.ohiou.edu/teacher/up/up.htm.

VETERANS BENEFITS
Students who wish to receive veterans education assistance should report to the Office of the University Registrar, Chubb Hall 115K, or their regional campus student services office to complete the appropriate application and submit required forms.

Continuing students will receive an email notice prior to spring semester reminding them to complete the Veterans Educational Assistance File card for the next academic year and complete information about the summer semester.

For more information regarding veterans education assistance, visit www.ohio.edu/registrar and select Veterans Affairs, call 740.593.4186, or email veteransaffairs@ohio.edu.

Note: Undergraduate students must register for at least 12 semester hours for full benefits. Graduate students must register for at least nine semester hours of graduate work for full benefits.

WAITLISTING
For Spring Semester 2013-14, Ohio University is piloting an online waitlisting process through its student information system. Four departments in the College of Arts and Sciences - African American Studies (AAS), Geography (GEOG), History (HIST), and Political Science (POLS) - have identified several classes for Spring Semester 2013-14 that are participating in the waitlist pilot. The University will use the waitlisting experiences of the students, faculty members, and advisors involved to determine if the online waitlisting process should be made an option for all academic units at the University and what changes might need to be made from the pilot.

Please see www.ohio.edu/registrar/info/waitlisting.html for more information about waitlisting.

WITHDRAWAL FROM THE UNIVERSITY/CANCELLATION OF REGISTRATION
Cancellation of registration is defined as dropping all classes before the first day of classes.

Withdrawal from the University is defined as dropping all classes on or after the first day of classes. This means all regular Ohio University classes for which you are registered, whether on one campus or multiple campuses. You must go to the student services office in your college or regional campus student services office to initiate the withdrawal process. Graduate students must contact the Graduate College. Withdrawal is not permitted on or after the last day of classes (see Spring Semester 2013-14 Calendar).

Note: Canceling your class registration does not cancel your housing. You are required to make an appointment with a Residence Life staff member in your building prior to your scheduled check out date and time to properly check out of your room, sign your Room Condition Report (RCR), and return all keys. If you have canceled your class registration you are no longer eligible to reside on campus and must move out completely within 48 hours.

International students (F-1 or J-1 status) must contact the Office of International Student and Faculty Services (ISFS), 740.593.4330, prior to withdrawing from the University. Failure to do so may lead to serious immigration problems.

 

 

Last updated by Kerry Kottyan on October 18, 2013
Office of the University Registrar registrar@ohio.edu
registrar@ohio.edu