Frequently Asked Questions and Their Answers
Questions of Interest to Prospective Students
Questions of Interest to Current and Continuing Students
Questions of Interest to Graduating Students
Questions of Interest to Alumni and Former Students
Please e-mail any additional questions that need answers registrar@ohio.edu
You are considered to be a "re-enrolling student" if you take a fall, winter, or spring quarter off, and then decide to return to Ohio University. Taking the summer off does not make you a re-enrolling student.
Re-enrolling students should follow the procedures listed here, which depend on the date of the most recent quarter that you did register for classes.
- Undergraduate students should contact the Office of the University Registrar, first floor lobby, Chubb Hall, or their regional campus student services office for assistance. Students who have attended since 1985 (i.e., student record is in the Student Information System) must complete the Re-enrollment Form. Students who have not attended since 1985 must complete the Application for Re-enrollment.
- Graduate students should contact the Graduate College, McKee House, for assistance.
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- Visit the Office of the University Registrar's Web page, www.ohio.edu/registrar, and select update MyAddress under Online Services. Follow the instructions for updating your address online.
- Go to Registrar Services, Chubb Hall, and request a change of address. With a photo ID, the change of address can be processed while you wait. Regional campus students may contact the regional campus student services office.
- Visit the Office of the University Registrar's Web page, www.ohio.edu/registrar, and select Forms. Select the Address Change Form. Print, complete, and sign the form and either fax (740-593-0216) or mail to the Office of the University Registrar, Chubb Hall, Ohio University, Athens, OH 45701.
International students with F-1 or J-1 visa status are required to use the online address service to update addresses (access www.ohio.edu/registrar and select Update MyAddress).
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Some students may find that they are prevented from registering, receiving their diploma, transcript, or receiving other university services because a hold has been placed on their academic record. Holds are placed when students fail to meet financial or other obligations to the university.
To have a hold released, the student must contact the office which placed the hold and fulfill their obligation.
| Alden Library |
Alden Library 416 |
740-593-2695 |
| Bursar's Office |
Chubb Hall 010 |
740-593-4124 |
| Chillicothe Campus |
Bennett Hall |
740-774-7200 |
| Eastern Campus |
Shannon Hall, First Floor |
740-695-1720 |
| Financial Aid Office |
Chubb Hall 020 |
740-593-4141 |
| Judiciaries Office |
Pilcher House |
740-593-2626 |
| Lancaster Campus |
Brasee Hall 353 |
740-654-6711 |
| Registrar's Office |
Chubb Hall 108 |
740-593-4191 |
| Southern Campus |
Academic Center |
740-533-4600 |
| Zanesville Campus |
Elson Hall |
740-453-0762 |
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Class schedules are e-mailed to all registered students two weeks prior to the start of the quarter the weekend of the first week of the quarter and the 15th day of the quarter. To obtain an additional copy:
- View MySchedule Online. (Oak ID & Password required)
- Request MySchedule be e-mailed to my University e-mail account (Oak ID & Password required)
- Stop by Registrar Services or regional campus student services office to request a printed copy. Be sure to bring photo identification.
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Official academic grade reports are automatically e-mailed to the student's University e-mail account after grades are processed at the close of each quarter. Students who have a change of grade will have a corrected grade report e-mailed to the student's University e-mail account the third or seventh week of the next quarter. To obtain an additional copy:
- View MyGrades Online (Oak ID & Password required)
- Request MyGrades be sent to my University e-mail account (Oak ID & Password Required)
- Stop by Registrar Services or regional campus student services office to request a printed copy.
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A student's grade point average is determined by dividing the total number of grade points earned by the total number of quarter hours of credit attempted. For example, if a student earned a C (2.0) and a B (3.0) in each of two five-hour courses, first multiply the number of hours in each course by the grade point value for that grade (5 x 2 = 10 and 5 x 3 = 15) and add the grade points for each course together to find the total number of grade points (25). Then add the number of hours attempted (5 + 5 = 10) and divide the total number of grade points by the total hours attempted (25/10 = 2.5). The student's GPA after completing the two classes would be 2.5. A student's GPA is figured only on credit hours attempted--courses for which the student receives letter grades (A-F), FN (failure, never attended), or FS (failure, stopped attending). FN and FS have the same value as an F. Grades of P (pass) and CR (credit) represent hours earned but are not used to calculate the GPA.
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Ohio University does not provide copies of diplomas. To obtain a replacement diploma, you must submit a notarized affidavit attesting that the original diploma has been lost, destroyed, never received, or you had a legal name change. In case of a legal name change, you also must return the original diploma. The fee for replacement is $15.00. Please print and complete the Replacement Diploma Request form (36Kb PDF Requires Adobe Acrobat Reader) and mail with proper payment. The replacement diploma will carry current titles and signatures of University officers. It also will carry the notation "official replacement." Please allow four to six weeks for delivery.
If you have additional questions please contact the Registrar's Office at 740-593-4196. E-Mail: graduation@ohio.edu
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DIRECTORY INFORMATION DEADLINE
Students who do not want their directory information printed in the annual Campus Directory must complete the Ohio University Confidentiality Status form (available HERE) and return it to the Registrar's Office, Chubb Hall within the first 15 days of Fall Quarter. After this time students may still have their directory information flagged for non-release in the computerized Student Information System (SIS) but not the printed directory which is updated only once per year.
It should be understood that by exercising their option for non-disclosure of directory information students would no longer be provided with enrollment/degree verification service for employment, insurance discounts and related purposes. Also, the student will not be listed in the graduation commencement program. Confidentiality status is permanent unless removed by written request from the student.
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How do I apply for graduation and why
GRADUATION IS NOT AUTOMATIC! To graduate, all students, undergraduate, graduate, and medical, must apply online at www.ohio.edu/registrar. The application fee must be paid and the application submitted to the Registrar's Office no later than the application deadline listed for the quarter in which graduation is planned.
The submission of a graduation application initiates the graduation process, which leads to the official conferral or denial of the degree by each college. When a degree is conferred the Graduation Division of the Registrar's Office will include the degree notation on the student's official transcript, order and mail their diploma, print the student's name in the commencement program, and verify the award of the degree to prospective employers. Click here for detailed information on the Graduation Process - Quick Reference.
If a student applies for graduation and the degree is denied, the student may reapply for their degree during the quarter they intend to complete their graduation.
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How do I qualify to graduate with honor?
If you receive a bachelor's degree and you graduate with an accumulative grade point average (GPA) of 3.500 to 3.749, your accomplishment will be recognized by the notation "Cum Laude" on your diploma and transcript; if your GPA is 3.750 to 3.899, the honor is "Magna Cum Laude" and if your GPA is 3.900 to 4.000, the honor is "Summa Cum Laude."
To be eligible for honors, you must complete a minimum of 48 hours of letter grades in residence at Ohio University. The honors printed in the commencement program for June candidates are tentative, according to the student's cumulative GPA in late May. Final honors will be determined after final grades are processed.
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When and where will my diploma be mailed?
Your diploma will be mailed to you approximately eight weeks after graduation to the address supplied on your application. Diplomas are sent via First Class mail. Please notify the Graduation Department via e-mail at graduation@ohio.edu, or call (740) 593-4196 if your diploma mailing address changes.
Diplomas will not be mailed for students on financial or other holds until the holds are released. Diplomas are issued by Ohio University in the following sizes: Associate's Degree 11W x 8.5H, Bachelor's and Master's Degree 14W x 11H, Doctoral and Medical - 15W x 12H.
If you have any questions concerning your diploma, please email graduation@ohio.edu or call (740) 593-4196.
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What if I want to change the way my name appears on my diploma?
When applying for graduation, the way your name appears in Ohio University's Student Information System will be the name on your diploma. If there is a discrepancy between the name you wish to appear on your diploma and the name we have for you in the Student Information System, you must contact the Office of the University Registrar, Graduation Division, with supporting documentation. You will need to submit a copy of one of the following:
• Passport
• Court action document
• Divorce decree (the appropriate page of the decree)
• Marriage certificate
• Valid driver's license and social security card (you must submit both)
• Federal or state issued identification card and a social security card (you must submit both)
You may submit documents to the Office of the University Registrar, Graduation Division, Chubb Hall, Athens, Ohio 45701, or fax the information to the Office of the University Registrar, Attention Graduation, at 740-593-0216.
Regional campus students who need to change their name may present appropriate documentation to the student services office at their regional campus, mail the information to the above address, or fax the information to the above fax number.
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Who is eligible to participate in commencement and how do I purchase my cap and gown?
At the close of spring quarter, Ohio University holds one annual medical commencement ceremony, one annual graduate commencement ceremony, and two annual undergraduate commencement ceremonies at the Convocation Center.
To be eligible to participate in commencement, have your name listed in the commencement program, and purchase a cap and gown, you must have already been conferred for graduation the previous summer, fall, or winter quarter, or have filed a valid graduation application for the spring quarter.
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Where can I get information about commencement?
The Office of University Events coordinates the commencement ceremony including the sale of caps and gowns. Information about commencement is available at their Web site or you may e-mail their office at commencement@ohio.edu or call (740) 593-1762.
Click here for How to apply for graduation.
Click here for the application deadlines.
Click here for information about commencement/cap and gowns.
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Yvonne Nice revised this page on September 22, 2009. Please e-mail comments or suggestions to registrar@ohio.edu.
