If you haven't yet reviewed the fall 2012 schedule, please make it a priority to do so. Some things to keep in mind when reviewing the schedule are:
- Are courses a student might have to take offered at conflicting times?
- Are there enough seats of certain courses available?
- How would you advise a typical advisee scheduling for fall?
Those who have access can make adjustments to their schedules in PeopleSoft and Astra Schedule at these links.
Peoplesoft (for Scheduling)
Please continue to adjust the fall 2012 schedule information, while also continuing to review and consider the ways interdepartmental schedules work together.
The fall semester course offerings will be available to the public in early April. To the extent possible, all schedule data should be entered by that time so students and advisors can continue planning for successful transitions to semesters. Fall semester priority registration begins Monday, May 14.
If you have questions while completing your Fall 2012 schedule contact the Q2S Transition Office at firstname.lastname@example.org.
Questions about the PeopleSoft and Astra systems: Registrar's Office at email@example.com or 593-4188.
LINKS to TOOLS:
Peoplesoft (for Scheduling)
Class Meeting Times Chart, 8.5x11 | 11x17
Request for Central Classroom Space | 99 seats or more (Excel file)
Draft Classroom Scheduling Policy
Recommendation for Semester Standard Class Times
Classroom Scheduling Grid Worksheet (Excel file)
Course Offering System - Scheduling Version
QUESTIONS & ANSWERS
Q: Can scheduling be flexible as long as classes start at the prescribed times? For example, can a class begin at 9:40 (standard start time) and run until 11 on M & W?
If a course needs non-standard scheduling like this it will need to begin at 3:05 or later.
Q: According to the new semester class meeting times there are set lab start time, however, they assume a two hour lab. Our labs are three hours long and we sometimes fit four lab sections in one day (9-12, 12-3, 3-6 and 6-9). We run labs every day of the week. Will we be able to start a three hour lab at a normal 55 minute class time?
For clarification, the lab times should be considered 2 hours or longer. The 110 minute classes are simply for illustration purposes, but any lab (or other specialized activity) can meet in one of those blocks. The end time can extend beyond the end time in the grid, but all classes should start at the standard times defined.
After review, it makes sense that 3-hour labs be treated slightly differently than 2-hour labs, therefore, some standard time blocks for 3-hour labs have been added. here is the change we will implement:
- Two-hour labs will not change and will use the time blocks as previously communicated (start times of 7:30, 9:40, 11:50, 2:00, 3:05, 5:00, and later)
- Three-hour lab classes will also have standard time blocks, but these will be different than 2-hour labs; start times are: 7:30, 10:45, 2:00, 5:15, and later (any day of the week)
Q: Will we still be allowed to reserve large rooms outside of our main building as we have in the past?
For rooms with fewer than 99 seats, the process will stay more or less the same. For rooms 99 seats and more, all requests will be submitted centrally. That is, your school will make a request to the registrar's office for a room. That office will do its best to meet your request preferences, and then will look for other suitable rooms, based on the guidelines in the draft scheduling policy. The registrar's office will do its best to put your classes in the rooms your prefer, as long as another requirement (I.e., special equipment or better usage) does not win out.
Q: As we begin to create our semester schedule for fall 2012, we will have some problems fitting our classes around the other requirements that are outside of our department (i.e. sciences, math). Should we create our schedule now knowing it will have to be changed or wait to see the schedule from these other departments?
It is important that we have a schedule that is as accurate as possible to allow the Q2S office to run through scheduling scenarios for students. A hybrid approach may be best to solving this dilemma. If there are courses/classes you know are pretty independent of other departments, go ahead and schedule them. For those dependent on coordination with other departments, we suggest you contact the other departments to see if they know when those course will be offered. If the other departments do not know yet, either, but they will in time for you to finish your work before deadline, you should probably wait and enter a fairly firm schedule. If they do not have their schedules in time for you to get your schedule completed, please enter your classes, knowing the times will change.