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On or before the last day of fall semester exams
Chair/Director (or equivalent regional campus person or body) notifies faculty member in writing of departmental decisions regarding promotion
On or before the first day of spring semester
Chair/Director (or equivalent regional campus person or body) forwards dossiers for faculty receiving positive recommendations for promotion, along with the own written letter of support, to the college or regional campus dean
On or before March 1
Dean notifies chair/director/others and candidate in writing of rejection of departmental recommendations for promotion
College dean sends select portions of dossiers, for faculty receiving positive recommendations for promotion, along with his/her own written letters of support, to the associate provost for faculty and academic planning. (Attention: Anita Leach, Cutler 310) Note: each college should submit all dossiers from at the same time.
Regional campus dean sends select portions of dossiers, for faculty receiving positive recommendations for promotion, along with his/her own written letters of support, to the executive dean for regional higher education. (Attention: Kim Hayden, Cutler 306) Note: each campus should submit all the dossiers at the same time.
March 1 - March 31
Dossiers under review by the executive vice president and provost and the president.
Provost notifies dean, chair/director, and candidate in writing of decision regarding promotion
Throughout the promotion review process, the Group II Faculty Promotion Review Form must accompany the dossier.
Only certain materials from the promotion packet are submitted to the executive vice president and provost and the president for their review. For a list of these materials, scroll down toward the bottom of the page.
Group II faculty ranks:
Assistant Lecturer (part-time less than 0.5 FTE)
Lecturer (0.5 FTE or greater) - normal hire rank
Associate Lecturer - intermediate rank
Senior Lecturer - highest rank
Information regarding Group II faculty definition, hiring, and promotion may be found in the Ohio University Faculty Handbook. An excerpt from the handbook regarding promotion for Group II faculty is copied below.
Faculty Handbook Section II.C.3.b.vi.
Group II Faculty may be promoted (without tenure). Minimum criteria for consideration for promotion are outlined in II.C.3.b.vi.a-c; these are minimum criteria for consideration for promotion; Departments, Schools, and Regional Campuses may establish more stringent criteria for promotion.
A faculty member hired as an Assistant Lecturer may be eligible for promotion to Lecturer at such time as their qualifications and performance meet the department's or division's normative criteria for Lecturer, as appropriate for their teaching/ service distribution.
An individual is expected to spend a minimum of five years in the rank of Lecturer before being considered for promotion to Associate Lecturer and have qualifications of the previous title, as appropriate for their teaching/service distribution. Service as a Group II faculty member at any rank during the prior to AY 2012-2013 shall be included in the minimum years of service required for consideration for promotion.
An individual is expected to spend a minimum of five years in the rank of Associate Lecturer before being considered for promotion to Senior Lecturer and have qualifications of the previous title, as appropriate to their teaching/service distribution. Service as a Group II faculty member at any rank during or prior to AY 2012-2013 shall be included in the minimum years of service required for consideration for promotion.
Group II Promotion
Documents Submission Guidelines
Only the documents listed below should be submitted to the executive vice president & provost (EVPP) and the president for review. These documents should be removed from the promotion packet and assembled in the order indicated. Documents must be removed binders, plastic sheet protectors, or other extemporaneous materials and fastened with a large binder clip before they are reviewed by the EVPP and the president.
Submit documents for all persons being considered for promotion, from each college or regional campus, at the same time to:
Colleges: Anita Leach, Cutler Hall 310
Regional Campuses: Kim Hayden, Cutler Hall 306
Materials are due on or before March 1.
Section One - Introductory Documents
1) Review form for promotion (signature sheet)
2) Letter from college dean or executive dean of regional campus regarding merit of the promotion proposal
3) College promotion committee letter (if applicable)
4) Chair/Director letter
5) Department/School promotion committee letter
6) Chair/Director's annual evaluation letters and any promotion progress letters
7) Copy of the faculty member's Group II offer/appointment letter (most recent if it was ever modified)
Section Two - Promotion/Tenure Summary Documents
1) Table of Contents
2) Academic Preparation
3) Professional Experience
4) Instruction and Advising
a) Teaching Load - Courses taught over the past 3-5 years. Any changes in teaching assignments
b) Teaching Effectiveness - Evidence of course organization, presentation and requirements. Student evaluation information. Teaching awards and recognition. Selection for teaching in special programs. Participation as a student in teaching enhancement programs. Other evidence of teaching effectiveness (Example: supporting letters from faculty peers.
c) Interdisciplinary Teaching
d) Advising and Supervision
5) Professional Associations
6) Committees and Service
7) Interdisciplinary Contributions
8) Other Factors
Section Three - Curriculum Vitae and Promotion Guidelines
1) Attach a current, comprehensive, curriculum vitae.
2) Department/School/Campus promotion guidelines.
3) College/RHE promotion guidelines.