Ohio University

At the end of each seven-year teaching period at Ohio University, each tenured faculty member having faculty status shall be eligible for a University Fellowship leave. Department chairpersons accrue time toward eligibility in the same way as other members. Application for a University Faculty Fellowship is to be made in writing to the department chairperson ordinarily no later than the first day of the Winter Quarter [Spring Semester] preceding the academic year in which the leave is to be taken. The application must include a well-considered plan, presented with a reasonable degree of specificity, showing how the Fellowship leave will contribute to the professional effectiveness of the applicant and the best interest of the University, e.g., teaching efficacy, research, and creativity. The department will evaluate the faculty members' applications and the chairperson will send all the applications and his/her recommendations to the appropriate dean. The dean will review all applications in the college and send them and his/her recommendations to the Executive Vice President and Provost (via the Office of the Associate Provost for Academic Affairs) who will review them and make recommendations to the President for final approval or disapproval, subject to confirmation by the Board of Trustees. The decision by the President is to be made known to the faculty member in writing no later than March 1, though this decision is subject to approval by the Trustees at their next meeting. If the evaluation process results in a decision not to approve the application, the faculty member will be given, no later than March 1, written notification of the action and all reasons for the action. The written statement will be made by the person in the review process who first recommends disapproval of the application.

FACULTY FELLOWSHIP PROPOSAL GUIDELINES

Each faculty fellowship proposal submitted to the Office of the Executive Vice President and Provost will include the following:

I.  Faculty Fellowship Request Form with appropriate signatures (see Forms & Information section below)

II.  Proposal Summary - very brief, no more than one typed double-spaced page, 12 pt font, and include the following information

Semesters requested  - must match data on the request for Project description - a brief description outlining your planned activities

Location(s) - general information

Collaboration - if work with other researchers or scholars is planned, list their names and positions

Professional Development - provide a very brief statement of how this leave will benefit you professionally   and, as a result, the department, college, and Ohio University.

III.  Proposal - this document should contain a more complete description of the proposed work than summary. Departments or schools may have specific requirements or may choose to use the format below

Length - 750 word minimum. Proposals are rarely longer than 1500 words

Format - 12 pt font, 1.5 or double-spaced, at least .5 inch margin

Background Information - as appropriate to the proposed work

Objectives - what do you hope to accomplish during the fellowship

Activities - the activities you have planned to achieve your objectives (described in some detail) with general time-lines for each - if several differing activities are planned, provide an estimate of how much time will be spent on each.  If project involves completing a manuscript or other project, briefly indicate how much work is finished and how much remains to be completed

Location(s) - where activities will take place - if travel is involved, including visits to libraries, institutes, etc., it is useful to have this outlined as clearly as possible

Professional Development - Relationship of the proposed activities to your own professional development and to the betterment of the department, college, and Ohio University

IV.  Chair/Director's Plan for Coverage - the chair or director will have to develop a plan regarding how the department or school will cover your teaching load and other responsibilities while you are on leave.

Forms and Information

Faculty Fellowship Request Forms
_{(Note! These forms are updated regularly.  Do not save them to your computer.)}

Excel 2010 format       

Excel 97-2003 format          

PDF format

Faculty Fellowship Review Schedule click here

Faculty Handbook Information click here

Pay During Faculty Fellowships Under the Semester Calendar
According to the Ohio University Faculty Handbook, Section V.A.4, a Fellowship leave may consist of one semester at full pay or two semesters at two-thirds pay.  These rates are to be applied to the pay the faculty member normally would receive during the semesters in which he/she is to be on leave.

Faculty Fellowship Reports
A report on the completed University Fellowship leave shall be submitted in writing, through the same channels as the request for leave, within three months following the return of the faculty member to his/her teaching duties at Ohio University. The department will evaluate the report. Evaluation of this report will play a significant role in the granting of future University Fellowships. Reports for the Provost are to be submitted to the Office of the Associate Provost for Academic Affairs, Attention: Anita Leach either electronically (leacha@ohio.edu) or in hard copy (Cutler Hall 310).

Requests for Changes to Approved Leaves
Faculty requesting leaves should make every effort to ensure the leave application, including the length/academic terms of the leave, is accurate and can be fulfilled as written.  However, given that unforeseen opportunities or difficulties can occur, changes to leaves can be requested Requests for changes to leaves, including length/academic terms of leave, shall be submitted in writing through the same channels as that of the original leave request. After approval by the chair/director and dean, the request is submitted to the Office of the Associate Provost for Academic Affairs (Attention: Anita Leach, Cutler Hall 310, leacha@ohio.edu) for provost office review.  Upon review, the chair/director and dean will be notified of the decision. When there are changes to the length/academic terms of the leave, provost office staff will inform human resources and payroll.

Please note, that in some cases, such as an increase in the length of the leave, additional information may be requested before the provost office can approve a change.