Faculty Offer Letters
Colleges should send copies of faculty offer letters to the Associate Provost for Faculty and Academic Planning. Electronic/scanned copies are fine. Send to: Anita Leach, firstname.lastname@example.org
or 310 Cutler Hall.
For recommended components of Group I faculty offer letters click here
For a chart to determine probationary period end dates and tenure decision dates for a 7-year clock click here
The total period of probationary service prior to the acquisition of continuous tenure shall not exceed seven years except under certain circumstances. Chart for determining probationary period end dates and tenure decision dates. (click here
A faculty member's probationary period can be extended beyond the maximum time only in the event of a procedural error, as the result of a period of leave of six months or longer, or of significantly reduced capacity for six months or longer, and subject to approval by the Promotion and Tenure Committee of the Faculty Senate.
In case of sick leave or other cause of significantly reduced capacity lasting six months or longer, a probationary faculty member may request that the probationary period be extended by one year. This written request goes first to the departmental chair, then to the academic dean, and finally to the Provost with the understanding that normally it will be granted. The request should be made ahead of time if the sick leave or reduced capacity can be anticipated; but, in any case, the request must be made within one year of the beginning of the period of sick leave or reduced capacity and before August 15 of the individual's penultimate probationary year. It is possible to have a second one-year extension during the probationary period, but the approval is much less automatic.
In the case of leaves of absence, non-tenured faculty members, periods of leave for longer than six months will extend the probationary period by one year, unless there is a written agreement to the contrary approved by the faculty member, the departmental chairperson, the academic dean, and the Provost.
Tenure and Promotion
General information regarding faculty tenure, promotion, denial of tenure, and other academic matters at Ohio University is found in the faculty handbook
. Requirements for tenure and promotion in specific disciplines are developed within the departments/schools/divisions and the colleges or regional campuses where those disciplines are housed. The review process for faculty at the regional campuses varies slightly in progression from that of faculty at the Athens campus.* Tenure is granted by the president upon recommendation of the department, the college dean, and the executive vice president and provost.
Tenure and Promotion Timeline
September 15 or prior
Tenured faculty, who are eligible for promotion, may request a letter of evaluation from the department chair, school director, or, in the case of faculty at regional campuses, the division coordinator. (See RHE review progression below.*) Probationary faculty will receive an evaluation letter annually, without requesting one, on or before February 1 as noted below.
The last day of fall semester exams or prior (Saturday, December 13, 2014)
Chair/director or division coordinator/campus committee notifies candidates under review for tenure or promotion, in writing, of departmental/school decisions regarding their promotion/tenure application.
The first day of spring semester or prior (Monday, January 12, 2015)
Chair/director or division coordinator/campus committee forwards approved faculty dossiers, along with his/her own written recommendations, to the college or regional campus dean.
February 1 or prior
Chair/director, regional dean, or program/division coordinator provides tenure-track faculty in their probationary period with annual evaluation letters addressing their progress toward tenure/promotion. No request by these faculty is required.
On or Before March 1
Dean sends written notification to candidates, and their chairs/directors or division coordinators, regarding any rejections of recommendation for tenure/promotion.
Dean forwards select documents removed from the approved dossiers, along with his/her own written recommendations, to:
Athens Campus: the associate provost for faculty and academic planning. Attention: Anita Leach, Cutler Hall 310.
Regional Campuses: the executive dean for regional higher education. Attention: Kim Hayden, Cutler Hall, 306
Click here to download guidelines for submission to the EVPP and executive dean.
March 1 through March 28
Tenure and promotion dossiers reviewed by the executive dean for regional higher education (regional campus faculty only), the executive vice president and provost, and the president.
The executive vice president and provost sends written notification to candidates, their deans, and chairs/directors regarding final promotion/tenure decisions.
Board of Trustees
A list of faculty awarded tenure and/or promotions are submitted to the Board of Trustees, as an information item, at their next meeting.
1) Dossier Preparation
a)Main campus department assessment for dossier
2) RHE Division recommendation- not discipline specific
3) Division coordinator recommendation
4) RHE Dean recommendation
5) RHE Executive Dean- assessment for Provost
6) Provost Recommendation
7) President Recommendation
8) Submitted to the Board of Trustees as an information item