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Promotion and Tenure
Group I Faculty Appointments
Copies of all offer letters for Group I (tenure track) faculty must be sent to the Office of the Associate Provost for Faculty and Academic Planning. Hard copy: Cutler Hall 310 Electronic: leacha@ohio.edu
Suggested components of a letter of offer to Group I faculty. (click here)
Chart for determining tenure decision and probationary period dates for faculty hired with a 7-year probationary period (click here)
Faculty Handbook: procedures for tenure and advancement in rank. (click here)
Promotion and Tenure Guidelines
Promotion and tenure guidelines are found in the Faculty Handbook, Section II.E, and in the promotion and tenure documents developed by each college, department, or school. All final decisions regarding advancement in academic rank are made by the president upon recommendation of promotion and tenure committees in departments, schools, or regional campuses; the department chair, school director, or regional campus dean; the college dean or executive dean of regional campuses, and the executive vice president and provost (EVPP).
A cover (signature) form, titled Review Form for Promotion and/or Tenure, accompanies promotion and tenure materials throughout the review process. (Please don't save forms to your computer. Out-of-date forms will not be accepted.)
Only select documents, in a particular order, from the promotion and tenure packets are forwarded to the provost and president for review. These documents are to be sent to the attention of Anita Leach, 310 Cutler Hall.
Tenure and Promotion Approximate Timeline
October 15
Deadline for tenured faculty eligible for promotion to request letter of evaluation from chairperson, if desired.
February 1
Chair/director provides tenure-track faculty in the probationary period with annual evaluation letters addressing their progress toward tenure/promotion.
February 15
Promotion and tenure committee chairs report the committees' promotion/tenure decisions.
"The departmental promotion and tenure committee, through its chairperson, will provide the faculty member a written statement of its decision and reasons for it. The statement may include majority and minority views when unanimity is not reached by the committee. The statement shall be submitted to the department chairperson who, in the event of a positive recommendation from the promotion and tenure committee, shall forward it to the dean together with his/her own positive or negative recommendation. If the departmental committee does not recommend promotion or tenure for a faculty member, no further evaluation is required, except in the event of an appeal."
February 15 - March 1
Chairs/Directors forward positive recommendations, with own written recommendations, to the deans.
"If the dean accepts a positive recommendation for promotion and/or tenure from a department, he/she shall submit a written recommendation to the Provost, accompanied by statements and documentation provided by the departmental chairperson."
"If a recommendation for promotion and/or tenure forwarded from a department to the dean is not accepted and implemented, the dean shall inform the department chairperson in writing (with copies to all the parties involved, including the candidate) within 45 days, i.e., typically no later than April 1, and shall explain why the recommendation has not been accepted. Such an explanation will include a copy of the full written recommendation of the chairperson."
On or Before April 1
Deans forward select documents from P&T packets receiving positive recommendations, along with own written recommendations, to the Office of the Executive Vice President and Provost, Attention: Anita Leach, Cutler Hall 310. Deans send written notification to chair/director and candidate if the department/school recommendation is rejected.
On or About May 1
Provost sends written notification to faculty regarding final promotion/tenure decisions.
"If a recommendation for promotion and/or tenure forwarded by the dean to the Provost is not accepted and implemented, the Provost shall inform the departmental chairperson in writing (with copies to all the parties involved, including the candidate) within 30 days, i.e., typically no later than May 1, and shall explain why the recommendation has not been accepted. Such an explanation will include copies of the full written recommendations of the chairperson and the dean."
