Associate Provost for Faculty and Academic Planning

Howard Dewald

Howard Dewald, Associate Provost for Faculty & Academic Planning 

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Group I Faculty

Click here for Group II promotion information.


Faculty Offer Letters

Colleges should send copies of faculty offer letters to the Associate Provost for Faculty and Academic Planning. Electronic/scanned copies are fine. Send to: Anita Leach, or 310 Cutler Hall.

  • For recommended components of Group I faculty offer letters click here
  • For a chart to determine probationary period end dates and tenure decision dates for a 7-year clock click here
Probationary Period

The total period of probationary service prior to the acquisition of continuous tenure shall not exceed seven years except under certain circumstances. Chart for determining probationary period end dates and tenure decision dates. (click here)

  • A faculty member's probationary period can be extended beyond the maximum time only in the event of a procedural error, as the result of a period of leave of six months or longer, or of significantly reduced capacity for six months or longer, and subject to approval by the Promotion and Tenure Committee of the Faculty Senate.
  • In case of sick leave or other cause of significantly reduced capacity lasting six months or longer, a probationary faculty member may request that the probationary period be extended by one year. This written request goes first to the departmental chair, then to the academic dean, and finally to the Provost with the understanding that normally it will be granted. The request should be made ahead of time if the sick leave or reduced capacity can be anticipated; but, in any case, the request must be made within one year of the beginning of the period of sick leave or reduced capacity and before August 15 of the individual's penultimate probationary year. It is possible to have a second one-year extension during the probationary period, but the approval is much less automatic.
  • In the case of leaves of absence, non-tenured faculty members, periods of leave for longer than six months will extend the probationary period by one year, unless there is a written agreement to the contrary approved by the faculty member, the departmental chairperson, the academic dean, and the Provost.

Tenure and Promotion

General information regarding faculty tenure, promotion, denial of tenure, and other academic matters at Ohio University is found in the faculty handbook. Requirements for tenure and promotion in specific disciplines are developed within the departments/schools/divisions and the colleges or regional campuses where those disciplines are housed. The review process for faculty at the regional campuses varies slightly in progression from that of faculty at the Athens campus.*  Tenure is granted by the president upon recommendation of the department, the college dean, and the executive vice president and provost.

Recommendations for tenure and/or promotion submitted by the deans offices to the office of the executive vice president and provost include only select documents from the tenure/promotion dossiers. 
Click here to download guidelines for submission to the EVPP.

The promotion and tenure review form accompanies the dossier throughout the process.
Click here to download the 2014 review form.

Tenure and Promotion Approximate Timeline*

September 15

Deadline for tenured faculty eligible for promotion to request letter of evaluation from chairperson, if desired.

February 1

Chair/director provides tenure-track faculty in the probationary period with annual evaluation letters addressing their progress toward tenure/promotion. No request by faculty required.

Last Day of Fall Semester Exams

Chair/director notifies candidates under review for tenure or promotion, in writing, of departmental/school recommendations regarding their application.

First Day of Spring Semester

Chairs/Directors forward positive recommendations, with their own written recommendations and the dossiers, to the deans.

On or Before March 1

Deans send written notification to candidates and their chairs/directors of dean/college regarding any rejections of department/school recommendation for tenure or promotion.

Deans forward select documents from the dossiers receiving positive recommendations, along with his/her own written recommendations, to the associate provost for faculty and academic planning. Attention: Anita Leach, Cutler Hall 310.

March 1 through March 28

Tenure and promotion recommendations reviewed by the EVPP and the President.

April 1

The EVPP sends written notification to candidates, their deans, and chairs/directors regarding final promotion/tenure decisions.


*Tenure and Promotion Review Progression - Regional Higher Education (RHE)

1) Dossier Preparation
      a)Main campus department assessment for dossier
2) RHE Division recommendation- not discipline specific
3) Division coordinator recommendation
4) RHE Dean recommendation
5) RHE Executive Dean- assessment for Provost
6) Provost Recommendation
7) President Recommendation
8) Submitted to the Board of Trustees as an information item


Detailed information can be found in the Ohio University Faculty Handbook.