Procedure No.:   55.050

Page No.:        1 of 1

Date Issued:     10/01/77

Issued By:       G. Peebles

Purchasing Procedure for Ohio University Fund Accounts

In order to eliminate confusion, misunderstanding, and duplication of effort, all requisitions to be processed against accounts in the O.U. Fund must be handled according to routine policy and procedure.

A brief description of the procedure follows:

1. Initiation and proper completion of the Ohio University requisition form.

2. Requisition should be forwarded to O.U. Fund, Account Clerk Supervisor, Scott Hall, for account availability and approval.

3. The O.U. Fund will forward the approved requisition to the Purchasing Department for pricing by bidding, contract, negotiation, and ultimately ordering the item(s).

4. In most cases, a special order form will be typed by the Purchasing Department. Invoices are to be sent to the initiating department for approval and for attachment of the proper Ohio University Fund, Inc. Requisition Form. Together, the signed requisition and approved invoices are to be forwarded to Mrs. Hobocienski for payment.

5. Most important of all, no one should negotiate with, or commit funds to any vendor. Vendor contacts are approved only for the purpose of obtaining information.

Your cooperation, as a holder of accounts in the O.U. Fund, will be appreciated.

Dick Piccard revised this file (http://www.ohiou.edu/policy/s55-050.html) on January 6, 2004.

Please E-mail any comments or suggestions to "polproc@www.ohiou.edu".