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SUPERCEDED Administration Policy and Procedure


44.114:  Alarm Installation

SUPERCEDED as of October 1, 2013

Current Version


Status:

Approved on March 18, 2008Signatures and dates
on archival copy

Effective:

when approved 

Initiated by:

Michael Martinsen
Chief of Ohio University Police Department
 

Endorsed by:

The Ohio
University
Executive Staff

Kathy Krendl
Executive Vice President and Provost
 

Approved by:

Roderick J. McDavis
President
 

Date of Approval
Following Last Full Review:

March 18, 2008 


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Purpose

This policy provides for compatibility, consistency, and quality of alarm systems utilized at Ohio University, and provides for a standardized review and approval procedure.


Plan

No building or area on campus will be equipped with an alarm without approval pursuant to this policy. Alarm shall mean any device or system whose monitoring at a remote location will cause emergency personnel to respond, or whose design is such that its audible or visible signal will cause emergency personnel to respond.

The application of this policy shall not result in systems or specifications that conflict with provisions of the Ohio Basic Building Code or other authorities having jurisdiction.


Policies and Procedures


I.   Physical Security Alarms

The following procedure will be followed prior to purchase and installation of physical security alarms:

  1. The planning unit head submits a written request to the Chief of Police or his or her designee describing:

    • Type of area to be monitored
    • Agencies expected to respond
    • How the system will be monitored
    • Types(s) of alarm(s) requested (e.g., intrusion, panic, etc.)
    • Source of funding for ongoing costs of maintenance and monitoring
    • Any special conditions for the area

  2. The Chief of Police or his or her designee will assist the Office of Planning and Implementation and the requesting department or unit in the design and specification of all physical security alarm systems, to ensure that the purpose of this policy is met.

  3. If the request is denied by the Chief of Police, or his or her designee, an appeal may be made to the Alarm Review and Approval Committee with representation from the following units:

    • Chief of Police or his or her designee
    • Chief Information Officer or his or her designee
    • Director of Environmental Health and Safety or his or her designee


II.   Chemical or Fire Alarms

The following procedure will be followed prior to purchase and installation of chemical or fire alarms:

  1. The planning unit head submits a written request to the Director of Environmental Health and Safety or his or her designee describing:

    • Type of area to be monitored
    • Agencies expected to respond
    • How the system will be monitored
    • Types(s) of alarm(s) requested (e.g., intrusion, panic, etc.)
    • Source of funding for ongoing costs of maintenance and monitoring
    • Any special conditions for the area

  2. The Director of Environmental Health and Safety or his or her designee will assist the Office of Planning and Implementation and the requesting department or unit in the design and specification of all chemical or fire alarm systems, to ensure that the purpose of this policy is met.

  3. If the request is denied by the Director of Environmental Health and Safety, or his or her designee, an appeal may be made to the Alarm Review and Approval Committee with representation from the following units:

    • Chief of Police or his or her designee
    • Chief Information Officer or his or her designee
    • Director of Environmental Health and Safety or his or her designeed.
    • A representative of University Planning and Implementation


III.   Alarm Review and Approval Committee

  1. The Alarm Review and Approval Committee will be chaired by the Chief of Police or his or her designee.

  2. The Committee will convene on an as needed basis, with membership as indicated above.

  3. The Committee will meet to review the applicant's submission. Upon request by the applicant, he or she will be permitted to meet with the Committee to present information or anwer questions.

  4. The Committee will have the authority to approve, disapprove, or require modification of the proposed alarm system.

  5. The Committee shall submit its decision to the applicant as soon as time permits, consistent with a sufficient amount of time necessary for a thorough review.

  6. A copy of the committee's approval must be attached to the bid specifications as a condition of advertisement. If the alarm is to be purchased without bid, a copy of the committee's approval must be attached to the requisition.

  7. Decisions of the Alarm Review and Approval Committee may be appealed in writing to the Vice President for Finance and Administration.


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Vice President for Finance and Administration

  5. Chief Information Officer

  6. Director of Environmental Health and Safety

  7. Director of Facilities Management

  8. Planning Unit Heads

  9. Policy and Procedure Review Committee


Forms

The following forms are specific to this policy:

  1. The Alarm Application form is available from the Ohio University Police Department.


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Dick Piccard revised this file (http://www.ohio.edu/policy/s44-114.html) on October 2, 2013.
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