Procedure No.:   41.003

Page No.:        1 of 1

Date Issued:     04/03/86

Issued By:       J. Bruning

POLICY:

It is the policy of the university to compute a partial month's salary for contract personnel going on or coming off the payroll during the month by factoring their monthly salary. (i.e. Going on the payroll other than the first working day of the month or coming off the payroll other than the last working day of the month.) The fiscal year shall be the basis for calculation (i.e. July 1 - June 30).

Working Days

Working days shall be considered as Monday through Friday (5 days per week) unless otherwise specified by the department head. Such deviations may exist in cases of employees working in a foreign country where that country's working days may differ due to their calendar or tradition. Holidays falling on Monday thru Friday will also be considered as working days.

Calculating Partial Month's Salary

A partial month's salary shall be calculated based upon the number of working days that the employee is on the payroll compared with the total number of working days in that particular month. The following examples are calculated on the basis of an annual base salary or $24,000 with a monthly base salary of $2,000.

1. Employee going on the payroll:

The first month's salary for an employee going on the payroll September 10, 1984 would be $1,500.00 for the month of September. The employee would be paid for 15 out of 20 working days i.e. (15/20 x $2,000).

The first month's salary for an employee going on the payroll January 23, 1985 would be $608.70 for the month of January. The employee would be paid for 7 out of 23 working days, i.e. (7/23 x $2,000).

Employee going off the payroll:

The final month's salary for an employee whose last day on the payroll was November 9, 1984 would be $636.36 for the month of November, i.e. (7/22 x $2,000).

The final month's salary for an employee whose last day worked was December 21, 1984 would be $1,428.57 for the month of December, i.e. (15/21 x $2,000).

Questions regarding the interpretation of this policy should be directed to the Payroll Department. Additional information and examples regarding contract preparation can be found in the Chairperson's and Director's Handbook.

Dick Piccard revised this file (http://www.ohiou.edu/policy/s41-003.html) on June 16, 2004.

Please E-mail any comments or suggestions to "polproc@www.ohiou.edu".