Procedure No.: 40.049 Page No.: 1 and 2 of 2 Date Issued: 04/14/86 Issued By: Gary North
Overtime compensation is paid at the premium rate of one and one-half times an employee's total hourly rate of pay. The total hourly rate includes the base rate of pay plus any pay supplements. Overtime hours are reported on the employee's time report for the pay period in which they were earned, unless the employee elects to receive compensatory time off in lieu of cash payment.
An employee may elect to receive compensatory time off in lieu of overtime pay. Such compensatory time is also awarded at the premium rate of one and one-half hours of time off for each hour of overtime. A maximum accrual of 240 hours of compensatory time is permitted for each employee. (A maximum accrual of 480 hours is permitted for intermittent employees.) When the maximum hours of compensatory time accrual is reached, compensation for overtime will be made in cash.
An employee who earns overtime and chooses to take time off in lieu of overtime pay, must complete Form No. 820. This form must be completed no later than the last working day in the pay period in which overtime occurs. An employee who fails to complete the form within the prescribed time will have overtime hours reported on the time report for the pay period in which it was earned and will receive overtime pay.
Form 820 will be completed by the employee and filed with his/her supervisor. The supervisor will complete Part II and retain the form until the compensatory time off is taken by the employee. The supervisor will then complete Part III of the form and forward it to the department head/chairman. The department head/chairman will retain the completed Form 820 for at least three (3) years from the date the employee initiated the form.
Time off must be scheduled with supervisory approval and used within 180 days from the date it is earned. If arrangements cannot be made to take the compensatory time off within the 180 day period, such compensatory time will
If an employee terminates employment or transfers to another department, the compensatory time balance must be paid at the time of termination or transfer. Such cash payment shall be paid at a rate which is the higher of:
a. the final regular total hourly rate; or
b. the average regular total hourly rate received during the last three (3) years of employment.
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Dick Piccard revised this file (http://www.ohiou.edu/policy/s40-049.html) on March 3, 2005.
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