Procedure No.:   40.031

Page No.:        1 of 1

Date Issued:     02/03/71

Issued By:       W. Wilson

PURPOSE:

To establish policy and procedures for making final pay to classified civil service employees who are terminated for cause.

POLICY:

It is the policy of Ohio University to render final pay as soon as possible to those employees who are given a probationary removal or an order of removal.

PROCEDURE:

It is the responsibility of the employee's department head to immediately notify the Personnel Director that an employee is being recommended for removal. Such recommendation must be thoroughly documented and should be hand delivered to the Personnel Department. After consideration of the facts, removal action is the responsibility of the Personnel Director, who will notify the employee's department regarding final action.

Within two work days of the effective date of a removal, a final time sheet/card reflecting those hours to which the employee is entitled should be furnished to the Personnel Department by the employee's department. A statement regarding deductions for uniforms not returned by those employees who are given a probationary removal will be attached to the final time sheet/card.

Upon receipt of the final time sheet/card, the Personnel Department will verify any vacation balance, prepare a Personnel Change Notice to effect the termination, and hand deliver all documents to the Payroll Office.

The Payroll Office will prepare the employee's final pay to include any vacation balance and pay due from any prior pay period. In order to expedite final payment, a manual check will be prepared and mailed by the Payroll Department to the employees home address, unless another arrangement has been requested by the employee.

DIck Piccard revised this file (http://www.ohiou.edu/policy/s40-031.html) on March 3, 2005.

Please E-mail any comments or suggestions to "policy@ohio.edu".