Procedure No.:   40.016

Page No.:        1 and 2 of 2

Date Issued:     02/01/94

Issued By:       Gary North

PURPOSE

To provide policy and procedures for participation of employee spouses and children in the Ohio University Educational Benefits Program.

POLICY

It is the policy of Ohio University to provide educational opportunity for spouses and children of active or retired full-time faculty and administrative employees, active or retired full-time classified employees, and graduate students on contract. The benefits under this plan may vary according to the employment status of the employee, and the program applies only to courses offered for credit by the University, including programs offered through independent study. Benefits under this policy shall not be applicable to certain workshops, non-credit courses, audited courses, OPIE courses, EMBA program or special course fees. Fee structures of the University are Subject to change without notice.

In order for the spouse to qualify for this scholarship plan, the employee must be on the payroll by the first day of the quarter. (The spouse of a full-time classified employee on layoff status shall be qualified for this scholarship during the period of the layoff).

I. SPOUSES AND CHILDREN OF FACULTY, ADMINISTRATIVE AND CLASSIFIED EMPLOYEES.

A. Spouses and children of eligible employees may take as many undergraduate or graduate courses as academically permissible, but need not be a full-time student. Sons and daughters, including step-children and legally adopted children of eligible employees are entitled to the benefit. Spouses, widowed persons, and children of eligible employees who retired, have been placed on disability retirement, or died while on eligible employment status shall retain the above educational scholarship. The benefit for spouses and children will be prorated in the same manner as the eligible employee.

B. Requirements:

No particular class standing is necessary for the original awarding of this scholarship except that the student must meet the admission requirements.

Requests for participation by spouses in the Educational Benefit Program must be submitted quarterly on a standard form obtained from University Personnel Services.

Applicants for the Employee Children Benefit must reapply each year.

C. Procedure for Employee Children:

Ohio University Employees' children (hereafter referred to as applicants) should request an application as early as possible in the year (March) preceding anticipated fall enrollment. Applicants wishing to commence study in a quarter other than the Fall quarter should contact University Personnel Services as early as possible to ensure that they will be able to receive the benefit.

Each applicant must complete an application, obtained from University Personnel Services, requesting the benefit.

The applicant and parent employed by Ohio University both sign and date the application and applicant reeurns the completed form to University Personnel Services.

If the application is not filed in a timely manner, it will be necessary for the applicant to report to University Personnel Services for the fee waiver.

II. GENERAL INFORMATION

Additional information may be obtained from University Personnel Services.

III. FEES

The scholarship for spouses of eligible employees is equal to 100% of the instructional fee and no part of the general fee. Additionally, 100% of the non-resident surcharge will be waived where applicable. For dependents of part-time eligible employees, please refer to Policy #41.010.

Dick Piccard revised this file (http://www.ohio.edu/policy/s40-016.html) on August 3, 2012.

Please E-mail any comments or suggestions to "policy@ohio.edu".