|Approved on July 31, 2003||Signatures and dates
on archival copy
|March 1, 2003|
|Herman ("Butch") Hill, Chair
Policy and Procedure Review Committee
Vice President for Administration
If a registered student is called to active duty during the course of a quarter (defined as the first day of classes through the last day of classes), the student has the option of withdrawing from the University with a full tuition refund. The Registrar will process the withdrawal as effective within the first 15 calendar days of the quarter (courses removed from the student's record) and issue a full tuition refund. Policy 12.050, "Canceling Registration, Dropping Classes, and Withdrawing" provides additional details regarding the use of class action codes in special circumstances.
If the fifth week of the quarter (class drop deadline) has passed, and the instructor agrees, the student has the option of arranging for Incomplete grades in one or more of the classes in which he or she is enrolled and dropping without financial penalty from the other classes, if any.
If the final examination week has begun, then neither cancellation nor withdrawal is an option. Students may be able to complete the final exams and those not able to do so will be given Incompletes.
The duration of Incompletes resulting from any of the above provisions will be the normal six weeks into the next quarter in which the student is enrolled.
Students receiving veterans benefits will have to comply with any regulations issued by the Veterans Administration relative to the timing of their benefits. During Desert Storm, the Veterans Administration "applied mitigating circumstances" where appropriate, as presented by the student, and they paid veteran benefits based on enrollment up to the date of withdrawal which, at Ohio University, was the date on which the student was required to report to active duty.
Students receiving financial aid who choose the full withdrawal option will be treated as a withdrawal in accordance with the Return of Title IV Funds regulations. The date of withdrawal will be the earlier of the date the student begins the withdrawal process, or the date that the student otherwise provides the notification. Federal and state funding agencies may issue specific guidelines which must be followed.
For financial aid recipients choosing the partial withdrawal option (Incompletes in one or more courses), financial aid eligibility will be based on the criteria of the specific aid program (i.e. number of credit hours).
Students living in University housing will be charged on a week-by-week prorated basis determined by the date on which they must leave the University.
In the case of Incomplete grades (I's) the arrangements must be worked out by the student and the instructor.
Dick Piccard revised this file (http://www.ohio.edu/policy/s12-060.html) on May 10, 2012.
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