|Approved on April 23, 2004||Signatures and dates
on archival copy
|Thomas Reid, Director|
Communication Network Services
|Herman ("Butch") Hill, Chair|
Policy and Procedure Review Committee
The ID card photos are digitized and stored. Ohio University retains full rights to these photographs for use in administrative and identification functions. See also Policy 91.003, "Computer and Network Use."
CNS reserves the right to challenge the validity of any identification presented to obtain an OU Identification Card, if said identification appears altered, worn, unclear, photocopied, or issued by an unrecognized organization or institution. In these cases, an additional form of official ID (driver's license, passport, I-9, IAP-66, I-20, or credit card with photo) will be required.
Under no circumstances shall a student, faculty member, or staff member be permitted to wear any type of face covering, including, but not limited to, veils, masks, or sunglasses, that covers any part of the face, during the photographing for an OU ID card. Head coverings are allowed if dictated by generally acknowledged religious traditions, customs, or beliefs, and if said coverings do not obscure the face. If requested, privacy will be provided during the photographing process.
The identification card is the property of Ohio University. Individuals must surrender the identification card if so instructed by a CNS official or the Ohio University Police Department. The individual card holder is responsible for protecting all services provided by that identification card. Cardholders are not permitted to lend their identification card to others for any purpose.
All contents of the ID card (including, but not limited to design, magnetic stripe, information, photographs, and graphic elements) are subject to the control of Communication Network Services. Information on the identification card may not be reproduced, transmitted, republished, re-written, or distributed in any form without the written consent of Communication Network Services. Furthermore, the information provided on the magnetic strip may not be "deconstructed" or "reverse-engineered" and its elements used without the written consent of Communication Network Services. It is the sole responsibility of Communication Network Services to preserve the integrity of the magnetic stripe data, and under no circumstances is it permissible for any person or persons, whether affiliated with Ohio University, or not, to modify this stripe.
Regional campus students should contact the identification card office on the regional campus they are attending to obtain an identification card.
Cards that need to be replaced due to extended use or age will be re-issued at no cost as long as the defective card is turned in upon issuance of the new card. A replacement fee applies for cards that have been lost, stolen, or damaged due to neglect or abuse. Replacement cards will be prepared for students only upon proof of current enrollment.
Identification cards that are invalidated by name changes (marriage, etc.), change in identification number, or a change of academic or administrative title, will be replaced at no cost with the return of the old card. Students must first provide proof of the changed information through the Registrar's Office, before CNS will replace their ID card. Employees must first provide proof of the changed information through University Human Resources, before CNS will replace their ID card.
Both on-line and off-line options are available for recording identification card information. Contact the ID card office to request assistance in developing a workable alternative to holding the physical identification card as a collateral item.
Copyright © 2012 Ohio University. All Rights Reserved.
Dick Piccard revised this file (http://www.ohio.edu/policy/s09-900.html) on June 28, 2012.
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