Ohio University Policy and Procedure

Documents for Receipt of Goods

WITHDRAWN as of January 6, 2004

(consolidated into 55.040)




Procedure No.:   55.073

Page No.:        1 of 1

Date Issued:     02/01/89

Issued By:       W. L. Kennard



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PURPOSE:

To provide a policy for documenting receipt of goods when the goods are delivered directly to the ordering department by the vendor.


POLICY:

In those instances when goods are received directly from the vendor by the ordering department, a "Direct Delivery Receipt" must be completed and forwarded to Accounts Payable.


PROCEDURE:

At the time goods are received, the department should immediately complete the Direct Delivery Receipt (shown below) by filling in the following:

  1. Date Received
  2. Department Name
  3. Building Name
  4. Vendor Name
  5. Purchase Order Number
  6. Indicate whether order is complete or incomplete by checking appropriate box.
    a. If complete - do not list items
    b. If incomplete - list items received
  7. Name and telephone number of individual who received the goods.

After listing the above information, detach the back copy of the receipt for your records and immediately forward the top three copies to Accounts Payable.

Accounts Payable will then distribute one copy each to Purchasing and Central Receiving.

Forms are available through Central Stores (Stock Item #7.6210).


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Dick Piccard revised this file (http://www.ohio.edu/policy/55-073.html) on May 15, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".