Procedure No.:   55.042

Page No.:        1 of 1

Date Issued:     10/01/77

Issued By:       G. Peebles

CANCELLATION OR MODIFICATION OF ORDERS

Requests for cancellation or modification of purchase orders (before shipping) should be directed in writing, to the Purchasing Department. Reasons for the request should be clearly stated with reference to the purchase order number and vendor. The inability of the Purchasing Department to cancel the order with the vendor will not release the requisitioning department from their obligation.

Incidental costs (restocking charge) involved with order cancellations will be the responsibility of the requisitioning department.

INVOICE APPROVALS

Invoices received directly from vendors by departments must be promptly approved by the department head and returned to the Accounting Department. The entire credit standing of the University depends upon paying our obligations on time. Any individual who is away from the University for an appreciable time should arrange for a deputy to receive, unpack, and inspect merchandise. Arrangements should also be made for prompt invoice approval in such cases.

Dick Piccard revised this file (http://www.ohio.edu/policy/55-042.html) on May15, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".