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Business Policy and Procedure


55.035:  Purchasing - Printing Procurement


Status:

Approved on May 21, 2009Signatures and dates
on archival copy

Effective:

when approved 

Initiated by:

Terry Conry
Associate Vice President for Finance and Administration		 

Endorsed by:

The Ohio University
Executive Staff

Kathy Krendl
Executive Vice President and Provost		 

Approved by:

Roderick J. McDavis
President		 

Date of Approval
Following Last Full Review:

May 21, 2009 


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Purpose

This policy establishes guidelines for the procurement of printing services to provide consistency in the design of printed pieces, to promote the best value, and to ensure compliance with the laws of the state of Ohio in regard to printing procurement.


Plan

All requests for print jobs must comply with Ohio University's graphic identity standards. A style guide describing existing standards is online at http://www.ohio.edu/ucm/styleguide/.

Further information and design assistance is available from University Communications and Marketing at 740-593-2200 or the Printing Resource Center ("PRC") at 740-593-1930.


Policies and Procedures


I.  Printing Services

  1. All requests for printing services will be submitted to PRC.

  2. University stationery (letterhead, envelopes, business cards, memo pads, etc.) has been standardized. Submit all orders for such items directly to PRC.

  3. If PRC cannot meet the department's printing specifications or timeline, PRC will route the job to an external supplier approved by University Procurement Services.

  4. PRC will ensure the use of external suppliers conforms with the State's "Buy Ohio" initiative and university procurement policy.


II.  High-Volume Duplication

  1. When duplication exceeds the efficient use of office copiers, the work will be directed to PRC.

  2. If PRC cannot meet the department's timeline, PRC will route the job to an external supplier approved by University Procurement Services.


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Executive Director of Communications and Marketing

  5. Director of University Procurement Services

  6. Planning Unit Heads

  7. Policy and Procedure Review Committee


Forms

The following forms are specific to this policy:

  1. The Requisition is available online as a Microsoft Excel file, from http://www.finance.ohiou.edu/forms/index.htm#purchasing, and then scroll down.


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Dick Piccard revised this file (http://www.ohio.edu/policy/55-035.html) on June 1, 2009.
Ohio University
Athens, OH 45701
(740) 593-1000
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