WITHDRAWN - Ohio University Policy and Procedure

Occupational Health Program for Classified Employees

Withdrawn October 8, 2012

Consolidated into Policy 40.032




Procedure No.:   40.034

Page No.:        1,2,3 and 4 of 4

Date Issued:     10/10/94

Issued By:       Gary North



Previous Policy  Previous Page  Next Page  Next Policy


Numeric Index -Policy and Procedure- Alpha Index


PURPOSE:

To establish an Occupational Health Program in Student Health Services and maintain an Occupational Health Clinic (OHC) for classified employees which will: encourage and assist employees to maintain good health; provide medical services for on-the-job illness or injury; assist the University in proper placement, regarding health and physical welfare, of applicants and employees in jobs for which they are suited; and provide consistency with the Americans with Disabilities Act policy (#03.003).

Policy

It is the policy of Ohio University to: (1) require a pre-placement medical evaluation for job applicants selected for employment; (2) provide, within limitations of this policy, medical services for employees who suffer an occupational illness or injury; (3) require medical clearance for employees returning to work from an authorized leave of absence; (4) require a return-to-work medical evaluation for employees after an extended absence for medical reasons of more than ten consecutive work days or, at the discretion of the University, fewer days; and (S) require a medical evaluation to assist in proper placement of employees requesting change to a job classification requiring different or increased physical qualifications.

PROCEDURES

Pre placement Medical Evaluation(when an applicant is selected for a position):

University Personnel Services (UPS) will schedule the applicant for medical evaluation at the Occupational Health Clinic and will furnish the applicant with an appointment card (Form OH-1) for such evaluation. UPS staff will arrange with OHC personnel to schedule the dates and times of such evaluations.

Following the evaluation, the Occupational Health Clinic will provide UPS with a medical recommendation (Form OH-2) concerning the applicant's suitability for the position. UPS will then notify the applicant and the hiring department of a decision to hire or not hire, based upon the medical recommendation. A copy of Form OH-2 will also be furnished to the hiring department.

Due to urgent needs of a department, an applicant may have started work prior to the medical evaluation or prior to receiving the evaluation's results. This individual will be formally notified by University Personnel Services that his or her continued employment is dependent upon the results of the medical evaluation. This type of employment arrangement should not be extended beyond 30 calendar days, after which time the employment relationship shall cease and the case be reviewed by staff in University Personnel Services, OHC physician, and the employing department.

For additional employment information, the reader is encouraged to review Policy #03.003 (Americans with Disabilities Act Compliance) and #40.038 (Recruitment and Hiring for Classified Positions).

On-the-Job Injury or Illness (when an employee suffers an occupational illness or injury):

If an occupational injury or illness occurs, the employee should be taken to the Occupational Health Clinic for minor injuries occurring during the hours the Occupational Health Clinic is open, with prior telephone call notification when possible. The Occupational Health Clinic will instruct the employee as to his/her work status for that day and use the OH-2 form to notify the supervisor and University Personnel Services. Telephone communication between the Occupational Health Clinic nurse and work supervisor after the medical evaluation is encouraged.

For serious injuries the employee should be taken to the emergency department of O'Bleness Memorial Hospital. Also, if the employee has elected to obtain medical attention at a facility other than the Occupational Health Clinic, the department head will direct the employee to report to the Occupational Health Clinic for medical clearance as soon as possible (but not longer than three days) after resuming work. Continued work will be contingent upon receipt of the medical clearance.

Form OH-2 will be used to provide appropriate notification in the above situations.

In addition to receiving initial treatment for an occupational injury or illness through the Occupational Health Clinic, employees may seek assistance in instituting and processing paperwork for Workers' Compensation by contacting the Department of Environmental Health and Safety (see policy #40.032). This policy also requires that in the event employees sustain an injury or disease which results from a specific accidental occurrence received in the course of their employment, it is the responsibility of supervision to have the University's accident report form completed and distributed as indicated on the face of the form.

Return from Authorized Leave (when an employee is returning to work from an authorized leave granted under procedure No. 40.033):

Before an employee returns to work from an authorized leave, the department head will direct that the employee obtain a medical clearance (Form OH-2) from the Occupational Health Clinic. This action should be taken, when possible, prior to the return of the employee, but in no case later than three days after the employee returns to work. The department head should furnish the employee with an appointment card (Form OH-1) and arrange with clinic personnel to schedule the date and time of the appointment. Telephone arrangements between the department head and Occupational Health personnel can also be used in establishing the appointment. In order to be considered for return to work, the employee must furnish a statement from his/her physician to OHC personnel for their review, and it must contain the following information: (1) can the employee return to work without restrictions; or (2) does the employee have restrictions; and (3) if so, a detailed list of the restrictions must be provided.

Return from Extended Absence (when an employee is returning to work from an extended absence for medical reasons of more than ten consecutive work days or, at the discretion of the University, fewer days):

Before the employee returns to work from an extended absence, the department head will direct that the employee obtain a medical clearance (Form OH-2) from the Occupational Health Clinic. This action should be taken, when possible, prior to the return of the employee, but in no case later than three days after the employee returns to work. The department head should furnish the employee with an appointment card (Form OH-1) and arrange with clinic personnel to schedule the date and time of the appointment. (When necessary and possible, employees will be seen without an appointment.) The employee must furnish a statement from his/her physician to OHC personnel for their review, and it must contain the following information: (1) can the employee return to work without restrictions; or (2) does the employee have restrictions; and (3) if so, a detailed list of the restrictions must be provided.

Change in Classification or Position (before an employee is reclassified or transferred to a position requiring different or increased physical qualifcations):

UPS will schedule the employee for a medical evaluation at the Occupational Health Clinic and will furnish the employee an appointment card (Form OH-1) for such evaluation. UPS will arrange with clinic personnel to schedule the date and time of such evaluation. The Occupational Health Clinic will provide UPS with a medical recommendation (Form OH-2) concerning the employee's suitability for the new position. Based upon the medical recommendation, UPS will notify the employee and the department head where the position exists, of a decision to accept or deny the request for classification change. A copy of Form OH-2 will also be furnished the department head.

The Occupational Health Clinic is located on the second floor of Hudson Health Center. The phone number is 593-4747. Clinic hours are 8:00 am. to 4:30 p.m. Monday through Friday. A registered nurse is on duty and a doctor is available during all clinic hours.

General Information

The Occupational Health Clinic provides a service to both employees and the University. The clinic provides the medical services exclusively established in this policy at no cost to employees/applicants. An employee does not lose pay for time off the job for emergency treatment, for a medical evaluation scheduled by the University, or for a medical clearance examination.

The Occupational Health Clinic provides treatment and medical advice for on-the-job situations and does not take the place of an employee's personal physician. Clinic personnel will cooperate with the employee's physician on such matters as referrals, necessary follow-up treatment and, if indicated, in health matters not directly related to the employee's job.

All medical records are confidential, per appropriate Ohio state law and University policies and procedures.

Policy #03.003 (Americans with Disabilities Act Compliance) will be applicable where appropriate.


Return to the top.


Previous Policy  Previous Page  Next Page  Next Policy


Numeric Index -Policy and Procedure- Alpha Index


Dick Piccard revised this file (http://www.ohio.edu/policy/40-034.html) on May 14, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".