40.031:  Terminal Pay for Classified Employees

Status:	Approved on February 22, 2005	Signatures and dates on archival copy
Effective:	when approved
Initiated by:	James E. Kemper Assistant Vice President for Administration for Human Resources
Reviewed by:	Herman ("Butch") Hill, Chair Policy and Procedure Review Committee
Endorsed by:	Larry Corrigan Interim Vice President for Finance and Administration
Approved by:	Kathy Krendl Interim Provost

Purpose

This policy serves to establish policy and procedures for making final pay to classified civil service employees who are terminated for cause.

Policy

Ohio University will render final pay as soon as possible to those employees who are given a probationary removal or an order of removal.

Procedures

It is the responsibility of the employee's department head to immediately notify the Assistant VP for University Human Resources (Appointing Authority) that an employee is being recommended for removal. Such recommendation must be thoroughly documented and should be hand delivered to the University Human Resources. After consideration of the facts, removal action is the responsibility of the Assistant VP for University Human Resources, who will notify the employee's department regarding final action.

Within two work days of the effective date of a removal, a final time sheet or card reflecting those hours to which the employee is entitled should be furnished to University Human Resources by the employee's department. A statement regarding deductions for uniforms not returned by those employees who are given a probationary removal will be attached to the final time sheet or card.

Upon receipt of the final time sheet or card, University Human Resources will verify any vacation balance, prepare a Personnel Change Notice to effect the termination, and hand deliver all documents to the Payroll Office.

The Payroll Office will prepare the employee's final pay to include any vacation balance and pay due from any prior pay period. In order to expedite final payment, a manual check will be prepared and mailed by the Payroll Department to the employee's home address, unless another arrangement has been requested by the employee.

The following policies should be referred to as necessary:

• Policy 40.050, "Payroll Time Reporting for Classified and Student Employees"

• Policy 40.042, "Performance Evaluation for Non-Bargaining Unit Classified Employees"

• Policy 40.045, "Classified Employee Termination and Reinstatements"

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Policy and Procedure Review Committee

2. Classified Senate

Forms

There are no forms that are specific to this policy.

Copyright © 2013 Ohio University. All Rights Reserved.

Dick Piccard revised this file (http://www.ohio.edu/policy/40-031.html) on May 13, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".