Ohio University Policy and Procedure

Regional Campus and Academic Center Gift Procedure

WITHDRAWN as of July 31, 2003

(consolidated into 37.001)




Procedure No.:   37.003

Page No.:        1 of 1

Date Issued:     04/01/86

Issued By:       J. Ellis



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POLICY:

Gifts to Regional Campuses and Academic Centers should be given in ehe name of OHIO UNIVERSITY, or the name of THE OHIO UNIVERSITY FUND, INC., including those gifts to be used exclusively at a Regional Campus or Academic Center. Gifts conveyed directly to a Regional Coordinating Council or to a Regional Campus Dean in the name of the OHIO UNIVERSITY or THE OHIO UNIVERSITY FUND, INC., will be communicated by the Campus Dean to the Office of the Vice President for Development. Gifts-in-kind or highly restricted gifts, if known in advance or if being cultivated, should have the input of the Vice President for Development who will coordinate further University involvement for gift acceptability.

Acknowledgement and Announcement:

The official acknowledgment and public announcement of the gift will be coordinated by the Campus Dean or Director with the Office of Development. The size, kind of gift, and conditions conveyed with the gift will determine the type and the extent of the acknowledgment process.

Acknowledgment of significant gifts and gifts given directly to the President or to OHIO UNIVERSITY will be planned for the President's signature. Copies of this acknowledgment will be sent to the appropriate Regional Campus Dean or Director, the Vice Provost for Regional Higher Education, and the Vice President for Development. The same procedure will prevail for significant gifts given to THE OHIO UNIVERSITY FUND, INC., with the exception of a further acknowledgment by the Vice President for Development for the transmittal of a receipt.

All other acknowledgment of gifts given directly to OHIO UNIVERSITY will be conducted by the appropriate Regional Campus Dean or Director with a blind certified copy to the Vice President for Development. If the gift is to THE OHIO UNIVERSITY FUND, INC., acknowledgment and receipt will be signed by the Vice President for Development with certified copies to the Vice Provost for Regional Higher Education and the appropriate Regional Campus Dean or Director.

Determination of Use of Gifts:

Use of gifts given to Regional Campuses or Academic Centers will be determined by the Regional Campus Dean. Other appropriate persons as specified in the terms of the gift will be consulted.

Accounting and Reporting:

The accounting and reporting of gifts given to OHIO UNIVERSITY will be handled by the Treasurer in consultation with the Vice Provost for Regional Higher Education and Vice President for Development. Accounting and reporting of gifts given to THE OHIO UNIVERSITY FUND, INC. will be handled by the Vice President for Development in consultation with the Vice Provost for Regional Higher Education. Monthly reports will be rendered by the Treasurer of gifts to the University and to THE OHIO UNIVERSITY FUND, INC. The reports will show contributions, withdrawals or use, and balances for each use by category of gift. Reports will be distributed to the President and Senior Administrator as well as to the Vice Provost for Regional Higher Education who will make further distribution to Regional Campus Deans.




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Dick Piccard revised this file (http://www.ohio.edu/policy/37-003.html) on May 7, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".