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Student Policy and Procedure



25.030:  Housing Residency Requirement


Status:Approved on February 7, 2014Signatures and dates
on archival copy
Effective:when approved 
Initiated by:Ryan Lombardi
Vice President for Student Affairs
 
Endorsed by:Pam Benoit
Executive Vice President and Provost
 
Approved by:Roderick J. McDavis
President
 


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I.   Overview

The Ohio University Department of Residential Housing provides Athens campus students with a safe and comfortable place to live and thrive in a vibrant educational community. Ohio University requires all first- and second-year students who have fewer than six quarters or four semesters attending any institution of higher education after high school graduation (or an equivalent combination, such as three quarters and two semesters) to reside in University-sanctioned housing. The purpose of this policy is to define the cohort of students who are required to reside on campus and those students who are eligible to reside off campus.


II.   On-Campus Residency Requirement

For the purposes of this policy, a first-year student is defined as a new incoming student who has not attended an institution of higher education after high school graduation. A second-year student is defined as a student who can demonstrate three quarters or two semesters (or an equivalent combination, such as two quarters and one semester) attending an institution after high school graduation. Second-year students include returning current students, transfer students, and students relocating from a regional campus to the Athens campus; all are required to reside on campus unless they meet one or more of the criteria specified in Section III.

In the event that the defined student’s permanent address is outside of the approved commuting distance, the student is required to reside on campus and complete a housing application.


III.   Off-Campus Eligibility


A.   Commuter Students

For purpose of this policy, a commuter student is defined as a first- or second-year student who is requesting an exemption from the residency requirement to reside with a parent or legal guardian at a permanent residence within the approved maximum commuting distance.

Students who are eligible to obtain commuter status by residing with a parent or legal guardian at a permanent residence must submit an online commuter application, as appropriate, for review and approval.

The changes in requirements and specific details for commuter eligibility, including the approved maximum distance, will be decided and published by April 15, to take effect the following academic year.


B.   Approved Exempted Students

Any student wishing to be exempted from University housing or meal plan and who is not considered a commuter student must meet at least one of the criteria below and submit a Housing Exemption / Termination Request Form for review and approval. Information regarding the exemption process can be found by visiting the Residential Housing website.

Those seeking an exemption must meet one or more of the following criteria, subject to validation:

  1. Student is enrolled part-time (according to the undergraduate catalog for the academic year in question).

  2. Student participates in a Fraternity or Sorority (Greek Housing). Subject to verification and approval from the Campus Involvement Center, typically at the end of Spring Semester. The exemption is for approval to reside in a recognized fraternity or sorority house and is revocable (e.g., not meeting fire code, community standards violation, etc). Revocation may be immediate or delayed, as determined by the University.

  3. Student is a Veteran of 18 months or more of active duty. Submit a copy of DD-214 discharge papers.

  4. Student is Married, a Parent, or in a Domestic Partnership that meets the criteria specified in Policy 40.013. Submit a copy of marriage license, child’s birth certificate, or Affidavit of Domestic Partnership.

  5. Student is a Non-Degree-Seeking Student. Based on the purpose for enrollment, a non-degree-seeking student may be exempt from living on campus.

  6. Student is enrolled for Summer Session to substitute for a previous fall or semester term not attended. The student must submit an exemption request for the subsequent fall and provide proof of completion for summer.

  7. Student is 23 years of age or older prior to first term enrolled.

  8. Student or University can demonstrate other acceptable extenuating circumstances as approved by the Executive Director of Residential Housing or by Legal Affairs.




Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Dean of Students

  2. Executive Director of Residential Housing

  3. Vice Provost for Enrollment Management

  4. Director of Undergraduate Admissions

  5. Director of International Student and Faculty Services

  6. Student Senate


Forms, References, and History


A.   Forms

The following forms are specific to this policy:

  1. The commuter form for those not yet under contract is part of the on-line housing application, which is available at http://www.ohio.edu/myhousingapplyonline/.

  2. The Housing Exemption / Termination Request Form is available through http://www.ohio.edu/housing/busops/exemption.cfm.

  3. The Affidavit of Domestic Partnership is online at http://www.ohio.edu/hr/forms/index.cfm#d.


B.   References

The following items are relevant to this policy:

  1. The detailed requirements for a commuter exemption and other information can be found online at http://www.ohio.edu/housing/busops/exemption.cfm.

  2. Policy 40.013, "Domestic Partner Benefits."


C.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/25-030/.

There are no approved prior versions of this policy.



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Administrative Policy Manual

Dick Piccard revised this page
(http://www.ohio.edu/policy/25-030.html)
on February 7, 2014.
policy@ohio.edu

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