Ohio University Policy and Procedure

University Faculty Fellowship Program, Research Grants and Awards

WITHDRAWN as of May 3, 2003

(moved to the Faculty Handbook)




Procedure No.:   18.003

Page No.:        1,2,3 and 4 of 4

Date Issued:     07/79

Issued By:       N.S. Bucklew



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Policy:

  1. The purpose of the University Faculty Fellowship Program is to enhance the professional skills of the faculty member through further education, study, research, or creative work. It is the spirit of the program to permit the faculty member maximum flexibility in planning, in his/her way, his/her professional development. Both faculty and students as well as the public will benefit from such improvement in professional competence.

  2. At the end of each seven year teaching period at Ohio University, each tenured faculty member having faculty status shall be eligible for a university fellowship leave. Department chairpersons accrue time towards eligibility in the same way as other members. All academic service to Ohio University will count toward eligibility regardless of the rank, campus, or overseas program at which it was performed. Every faculty member who has taken a university fellowship leave shall complete another seven years of service at Ohio University before he/she shall become eligible for another university fellowship grant.

  3. Leaves of absence supported by other programs, such as Baker Awards, research grants, foundation fellowships, etc., and leave for the purpose of employment by another school or company will not be considered as substitutes for a university fellowship. However, the period spent on such special leaves of absence will not count as part of the accrual period for a University Faculty Fellowship.

  4. A university fellowship leave may consist of one quarter at full pay, two quarters at three-fourths pay, or three quarters at two-thirds pay. These rates are to be applied to the pay the faculty member normally would receive during the quarter(s) in which he/she is to be on leave.

  5. A university fellowship leave may be granted for a maximum of three quarters. Faculty on nine-month contracts will be granted leave only during the quarters covered by a contract. A university fellowship leave may not be taken during the summer or other off quarter, though such quarters do count toward eligibility for a University Faculty Fellowship. Faculty members on twelve-month contracts will be granted leave at any time during the twelve-month period of the contract, with the combined summer sessions considered to be one quarter.

  6. A faculty member on a university fellowship will not hold a paid position unless that position can be shown to assist him/her professionally. Should he/she hold such a paid position during the period of the leave, however, the sum of the university fellowship salary and additional funds in the form of grants, stipends, gifts, or pay shall not exceed the

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    salary the faculty member would have received for that year without leave, excluding such funds as are applied to the special expenses of the leave for equipment, books, professional travel, services, higher cost of living elsewhere, etc. Should the sum exceed that amount, the university's contribution to his/her university fellowship salary may be reduced accordingly.

  7. A faculty member who does not wish to apply for a University Faculty Fellowship the year he/she becomes eligible or who is denied a university fellowship for any reason, will not lose his/her eligibility and may apply in the following years. If a faculty member is denied a university fellowship for the convenience of the department, in spite of the fact that his/her proposal merits approval, every effort will be made to ensure that this denial is not continued another year.

  8. Upon completion of a university fellowship leave, a faculty member starts accruing time toward eligibility for the award of his/her next University Faculty Fellowship as of the date his/her resumption of normal academic duties. He/she does not begin to accrue time toward another fellowship while the fellowship which he/she is already eligible is delayed either voluntarily or through denial of leave.

  9. A University Faculty Fellowship shall be considered as part of university service. No faculty member shall, by virtue of being on a university fellowship, suffer a reduction or termination of his/her regular employee retirement or insurance benefits or any other benefit or privilege he/she receives as a faculty member at Ohio University. Whenever such a benefit would be reduced because of a reduction in the faculty member's salary during the period of the university fellowship, the faculty member shall be given a chance to have the benefit increased to its normal level. Ohio University will continue to pay its portion of pension and insurance policies.

  10. Faculty members will be expected to teach at Ohio University for a least three quarters after completion of their university fellowship leave.

  11. Application for a University Faculty Fellowship is to be made in writing to the department chairperson ordinarily no later that the first day of the Winter Quarter preceding the summer and/or academic year in which the leave is to be taken. The decision by the President on his/her application is to be made known to the faculty member in writing no later than March 1, though this decision is subject to trustee approval at their next meeting. The application must include a well-considered plan, presented with a reasonable degree of specificity, showing how the fellowship leave will contribute to the professional

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    effectiveness of the applicant and the best interest of the university, e.g., teaching efficacy, research, and creativity.

  12. The department will evaluate the faculty members' applications and the chairperson will send all the applications and his/her recommendations to the appropriate dean. The dean will review all applications in his/her college and send them and his/her recommendations to the Provost, who will review them and make recommendations to the President for final approval or disapproval, subject to confirmation by the Board of Trustees. If the evaluation process results in a decision not to approve the application, the faculty member will be given, no later than March 1, written notification of the action and all reasons for the action. The written statement will be made by the person in the review process who first recommends disapproval of the applicant.

  13. If a faculty member believes that his/her leave proposal has been denied unjustly, he/she will have the right to appeal the decision to his/her chairman, to the dean, to the Provost, and then to an appeal board which shall be the Professional Relations Committee of the Faculty Senate. This committee will normally interview the faculty member, his/her chairperson, and his/her dean, and then make recommendations to the Provost for final action. The grounds for the appeal may be allegations of (1) inadequate consideration, (2) denial of due process, or (3) personal bias or discrimination.

  14. A report on the completed university fellowship leave shall be submitted in writing through the same channels as the request for leave within three months following the return of the faculty member to his/her teaching duties at Ohio University. The department will evaluate the report. Evaluation of this report will play a significant role in the granting of future university fellowships.

  15. No university fellowship leave may be granted that requires a corresponding addition to the permanent faculty of Ohio University. Departments and regional campuses are expected to arrange for university fellowship leaves on a "break-even" or "no cost" basis; in some cases a "no cost" program may be desirable on a college wide basis. Duties of persons on fellowship leave normally will be assumed by the remaining faculty. If a faculty member is on leave with less than full salary, the remaining part of his/her budgeted salary may be used toward replacement of his/her services. The department chairperson will describe how the proposed loss of teaching services will be compensated for, without impairment of the quality of the department's work. Faculty members of small instructional units and other singularly specialized faculty shall have equal opportunity for leave with all other faculty.

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  16. Regional campus faculty members shall submit requests for a University Faculty Fellowship to the division coordinator. The division coordinator may forward the faculty member's application to the appropriate department at the Athens campus or to the most closely related department if no corresponding department exists. He/she shall take such action at the faculty member's request. The Athens department shall give advice on the merit of the faculty member's proposal and return it to the division coordinator, who shall take this advice into consideration in making his/her recommendations to the regional campus dean. The regional campus dean shall review all applications at his/her campus. He/she will send applications and his/her recommendations to the Provost, who will review them and make recommendations to the President for final approval or disapproval, subject to confirmation by the Board of Trustees. If the evaluation process results in a decision not to approve the application, the faculty member will be given written notification, no later than March 1. The written statement will be made by the person in the review process who first recommends disapproval of the application. The appeal procedure shall be through the division coordinator, the regional campus dean, the Provost, and then to the Professional Relations Committee of the Faculty Senate.

  17. When more applications are received than a department can recommend for implementation for the coming year, it is suggested that decisions on which faculty members shall be recommended for leave be based on (A) the merit of the proposal and (B) the longevity of service to Ohio University since the last University Faculty Fellowship or since the beginning of employment at Ohio University if the faculty member has had no previous university fellowship. Precedence over the above guidelines may be given in the following exceptional circumstances: (1) a previously approved proposal which could not be implemented for the sake of departmental convenience or because of the discontinuation of a previous sabbatical leave program should be given the highest priority if resubmitted; (2) special programmatic needs of a department, and (3) special opportunities available to a faculty member at a particular time.


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Dick Piccard revised this file (http://www.ohio.edu/policy/18-003.html) on May 2, 2013.

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