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Academic Policy and Procedure



12.055:  Deadlines for Adding and Dropping Classes


Status:Approved on May 10, 2012Signatures and dates
on archival copy
Effective:August 27, 2012 
Initiated by:Debra M. Benton
University Registrar
 
Endorsed by:Pam Benoit
Executive Vice President and Provost
 
Approved by:Roderick J. McDavis
President
 


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I.   Overview

This policy establishes the deadlines for students who want to add or drop classes after the semester or session has begun.

Students may alter their class schedules as they wish (add or drop classes) prior to the beginning of a semester or session. Once the semester or session begins, there are specific limitations on this activity:


A.   Terminology

This policy uses the same terminology as Policy 12.050.


B.   Adding Classes

In general, students may add classes to their official schedules through the Friday of the first week of a semester or session. Some departments or individual instructors may require permission or even close registration altogether after the semester or session begins. The last day to add for a session is Friday of the first week. The last day to add for a semester is Friday of the second week; however, permission is required to add after the Friday of the first week of a semester. The classes for which a student is registered for credit or audit after the Friday of the second week of the semester (Friday of the first week of a session) are used to calculate the tuition and fees owed by the student.

The instructor may refuse permission for a student to add a class, and may exclude a student who is already registered for a class, if that student is absent from the first two class meetings if the class is fewer than 80 minutes or first class meeting if it is 80 minutes or more, and does not notify and obtain approval from the instructor to remain registered for the class. The student is responsible for dropping the class if approval is not obtained for remaining in the class.


C.   Dropping or Withdrawing from One or More But Not All Classes

Students may drop classes from their schedules without permission or academic or financial penalty through Friday of the second week of the semester (Friday of the first week of a session). The classes are removed from the students' academic records and no longer are included in the calculation of tuition and fees.

Students may withdraw from one or more but not all classes from the Saturday of the second week of the semester (Saturday of the first week of a session) through the Friday of the tenth week of the semester (last instructional day of the fifth week of a session) without permission. However, the classes remain on the students' academic records with grades of WP (withdrawn passing) or WF (withdrawn failing) and they continue to be used in the calculation of tuition and fees. WP or WF grades do not affect the student's grade point average.

The university expects students to complete and receive grades for all classes in which they are registered after the tenth week of the semester (last instructional day of the fifth week of a session).


D.   Withdrawing from the University after the Semester or Session Begins

Students who withdraw (drop all classes for which they are registered, on all campuses) from the university through the Friday of the second week of the semester (Friday of the first week of a session), are entitled to an 80% refund of tuition and fees if payment in full has been made or an 80% reduction if fees have yet to be paid. The courses are removed from the students' academic records, but there is a notation on the academic record that the student withdrew from the semester or session.

Students may withdraw (drop all classes for which they are registered, on all campuses) from the Saturday of the second week of the semester (Saturday of the first week of a session) through the day before the last day of classes. In this case students receive no refund and the classes remain on the students' academic records with WP or WF grades.

If the student is a financial aid recipient and is subject to a federal formula for refunds, the student's financial aid credits may be voided, restitution of refunds may be required, and the student may owe any outstanding balance on the account that previously was covered by financial aid. If the student has been awarded a graduate appointment, the student's tuition scholarship and stipend are subject to cancellation and the student should contact the Graduate College.

See Policy 12.050 for additional information about these processes.


II.   Adding Classes

Classes may be added through the Friday of the second week of a semester or through Friday of the first week of a session.

Students may register online through Friday of the first week of a semester or session.

A class permission slip must be used in the following cases:

  1. permission is required for all students;

  2. student is registering after Friday of the first week of the semester (through Friday of the second week of the semester);

  3. class is full;

  4. student has reached maximum credit allowed in a variable credit course;

  5. student has reached the maximum retake limit for that course;

  6. student has already taken the course in the same semester (e.g., both summer sessions of the same summer semester, or a five-week course more than once in one semester);

  7. student does not meet the requisites.

  8. major set-aside requires override;

  9. student would have a time conflict with another class.

The online registration systems will indicate when any of these conditions are present. Students who feel they have reason for permission to register anyway may appeal to the instructor or the department or school.

If a class permission slip is needed to register, the student must obtain the class permission slip from the instructor and submit the signed class permission slip to the appropriate office as indicated on the class permission slip, or to the Office of the University Registrar, or to the regional campus student services office.

Undergraduate students who wish to register for more than 20 credit hours in one semester must obtain permission (using the Permission to Exceed Maximum Hours Form) from their college or regional campus student services office.

Graduate students who wish to register for more than 18 credit hours in one semester must obtain permission (using the Permission to Exceed Maximum Hours Form) from their academic department or school and the Graduate College.

All class permission slips must be presented to the Registrar Services area of the University Registrar or to the student's regional campus student services office for processing prior to the deadline on the permission slip or on or before the Friday of the second week of the semester (Friday of the first week of a session), whichever is earlier.


III.   Dropping or Withdrawing from Classes

Classes may be dropped online from the first day of the semester or session through the Friday of the tenth week of the semester (last instructional day of the fifth week of a session). If the class is dropped on or before the Friday of the second week of the semester (Friday of the first week of a session) the course will be removed from the student's academic record and the student is eligible for a reduction of charges if dropping the class affects the tuition and fees.

Classes withdrawn from after the Friday of the second week of the semester (Friday of the first week of a session) will receive WP or WF grades, and will not result in any tuition or fee refund.

See Policy 12.050 for additional information about these processes.


IV.   Appeals for Late Withdrawal from Classes

Withdrawing from a class after the Friday of the tenth week of a semester (last instructional day of the fifth week of a session) is not normally permitted. In extreme cases where circumstances beyond the student's control make it impossible for the student to complete a class, the student may present a written appeal to his or her college or regional campus student services office for permission to withdraw from a class after the Friday of the tenth week of the semester (last instructional day of the fifth week of a session). See Policy 12.050 for details.


V.   Appeals for Retroactive Schedule Correction

The Tuition Appeal Review Panel considers student appeals to make retroactive adjustments in their schedules that are effective before the semester began or on or before the Friday of the second week of a semester (Friday of the first week of a session). See Policy 12.050 for more information about this process.




Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Director of Student Financial Aid and Scholarships

  2. Bursar

  3. Director of Institutional Research

  4. Associate Provost for Faculty and Academic Planning

  5. All Academic and Regional Campus Deans

  6. Faculty Senate


Forms, References, and History


A.   Forms

  1. The "Permission to Exceed Maximum Hours" form is available from college student services office or from the Graduate College.


B.   References

The following items are relevant to this policy:

  1. Policy 12.030, "Course Credit and Grading in Emergencies."

  2. Policy 12.040, "Grading."

  3. Policy 12.050, "Canceling Registration, Dropping Classes, and Withdrawing."


C.   History

There have been no prior versions of this policy. Many of the topics addressed in it were previously addressed in Policy 12.040.



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Dick Piccard revised this page
(http://www.ohio.edu/policy/12-055.html)
on May 2, 2013.
policy@ohio.edu

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