Ohio University Policy and Procedure

University Air Transportation

WITHDRAWN as of June 15, 2004




Procedure No.:   01.200

Page No.:        1, 2, and 3 of 3

Date Issued:     07/01/00

Issued By:       D. Siemer



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PURPOSE:

To provide the policy and procedures for using aircraft operated by the Air Transportation Department of Ohio University Airport Operations.


POLICY:

University-owned aircraft are available for use by members of the University Community who require this mode of travel for the purpose of conducting or participating in activities or functions that are recognized as constituting official business of Ohio University.

The Air Transportation Department is to be reimbursed for providing transportation from a valid account within the University accounting system. The responsibility for verifying that a flight has been scheduled for the purpose of conducting official University business shall rest with the administrative budget head to whose account the expense for the flight has been charged.


PROCEDURE:

Aircraft available for Use:

Every effort will be made to provide customers with the aircraft of their choice. However, the Air Transportation Department reserves the right to change aircraft for trips to maximize operating efficiency of all aircraft at the least possible cost to the customer.

  1. One (1) King Air (BE-200). This is a pressurized twin-engine turbo-prop aircraft which will accommodate eight (8) passengers plus a crew of two (2) pilots, at least one of whom has an Airline Transport Pilot rating. This aircraft is radar equipped to fly in most types of weather, day or night, and cruises at approximately 300 miles per hour.

  2. One (1) King Air (C-90SE). This is a pressurized twin-engine turbo-prop aircraft which will accomodate six (6) passengers plus a crew of two (2) pilots, at least one of whom has an Airline Transport Pilot rating. This aircraft is radar equipped to fly in most types of weather, day or night, and cruises at approximately 250 miles per hour.

  3. One (1) Beech Baron (B-58). This is a twin-engine aircraft which will accommodate four (4) passengers plus a crew of two (2) pilots. It is radar equipped and flown in most types of weather, day or night, and cruises at 210 miles per hour.

  4. One (1) Beech Baron (B-55). This is a second Baron, shared with Aviation Training, also twin-engine which will accommodate only two (2) passengers plus a crew of two (2) pilots. It is radar equipped and flown in most types of weather, day or night, and cruises at approximately 210 miles per hour.



[Here is page 2 of the hardcopy version.]


Rates for Use:

The cost assessed for the use of all aircraft is based upon the total number of miles flown as well as a portion of direct and indirect operating costs associated with the Ohio University Air Transportation Program. Miles flown are determined by measuring the direct distance from airport to airport without regard to the airway routing which could be longer. The cost may be adjusted annually for inflation.

     King Air . . . . . . . . . . . $ 2.60 per mile (Statute) 1-500 Miles
                                    $ 2.00 per mile (Statute) 501-1000 Miles
                                    $ 1.75 per mile (Statute) 1001-up Miles
     Barons  . . . . . . . . . . . .$ 1.75 per mile (Statute)
 

Additional Fees

A $20 per hour charge will be assessed for the wait time based on a 24-hour day.

Wait time will not be charged if either of the following situations apply:

A.   If ground wait time at destination is in excess of eight (8) hours, hotel room(s) could be charged to the customer to insure the crew is adequately rested for the return trip.

B.   On an overnight stay, the customer will be charged for rooms, meals, and ground transportation for the crew instead of the wait time charges.

A service and handling fee of $30.00 will be assessed on each manifest to cover landing fees, parking fees and ramp fees.

Departure times

  1. No trips will be scheduled to leave Ohio University Airport (UNI) after 10:00 p.m. or before 5:00 a.m. Exceptions for special circumstances may be made by the Airport Director.

Charges for Canceled Trips

  1. If a trip is canceled due to weather, pilot, or maintenance issues, there will be no charge to the customer.

  2. If a customer reserves a plane and then cancels the reservation, the following charges will be assessed.



[Here is page 3 of the hardcopy version.]


Date canceled: Fee

2 weeks+prior to date of trip No Charge 1-2 weeks prior to date of trip $100.00 6 days/less prior to date of trip $150.00


Pertinent Trip Information

  1. It is suggested that destinations be selected with airports having precision approach facilities, assuring the maximum probability of landing, particularly on long trips, since the user will be charged for the trip even though a landing cannot be made. Airport personnel will gladly make recommendations in regard to appropriate facilities.

  2. When unable to land at Albany (UNI) upon return from a trip, an alternate will be selected by the pilot after consultation with the passengers. Usually, the crew will rent a vehicle and bring the passengers to Athens if the alternate is nearby, such as Columbus or Parkersburg. There will be no charge to the passengers for the vehicle but if the trip is completed in this manner, the original charge for the trip will be made.

Procedure for Reserving an Aircraft

  1. Call Airport 597-2602.

  2. State the purpose of the flight and give the required itinerary.

  3. Give the names of the passengers who will be making the flight.

  4. Give the University account number(s) to which expenses for the flight will be charged and the name of the administrative budget head who has authorized the flight. Expenses may be shared by providing the account numbers of those departments participating and the percentage that should be charged to each.

The Air Transportation coordinator will estimate the total cost and flight time required and will confirm the flight if an aircraft is available. An e-mail reminder will be sent to the person reserving the aircraft on the day before the trip occurs.


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Dick Piccard revised this file (http://www.ohio.edu/policy/01-200.html) on May 1, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".