Tasks and Task Committees for Practicum, Art 496A

adleta@ohio.edu

 

 

Patricia will finalize who will be working on each task during class. The names listed were from the faculty's review of the expertice needed for each task. Take some time to review the postmortem reports from the previous classes below and linked to the task title.

Class Coordinator, and keeper of the Timeline

ERIC BOCKMULLER and AMANDA THOGMARTIN

Treasurer

KELLY KLOCKE

Transparencies / Slides Coordinator + Assistant/s

BRIAN HUMRICHOUSER and EMILY MITSCH

Interview Coordinator

MICHAEL LANASA

Color Printout Coordinator and Assistant and

Web Page Coordinator and Assistant

SIMON MILLER and MICHAEL MOYER

Portfolios

MARK POTOKA

Field Trips Coordinator and Assistant

Athens: EMILY HEINTZELMAN

Pittsburgh: BRETT REED and MATT TUCKER

Columbus: ROBYN BURKE

Cleveland: ERIC BOCKMULLER

Cincinnati: KELLY KLOCKE

Visiting Critic Coordinator

MICHAEL LANASA

Senior Show Coordinator

BRETT REED

Press Release Coordinator

MICHAEL MOYER

Pre- Poster Fund-Raising and Poster Design

SIMON MILLER and ERIC BOCKMULLER

Production Team and Promotion, and Fulfillment

MARK POTOKA and MICHAEL MOYER and EMILY MITSCH

Installation Committee

MATT TUCKER and ROBYN BURKE and BRIAN HUMRICHOUSER

Receptions Committee

EMILY HEINTZELMAN and KELLY KLOCKE

Clean-up Committee

EMILY HEINTZELMAN and AMANDA THOGMARTIN and MARK POTOKA

 

Each student should understand the responsibilities associated with their tasks. Task descriptions should build innovative thinking about the quality of the task and reviewing the reports of previous experience should prevent us from revisiting the problems faced in previous years.

Task reports will be presented when needed, during class. Group meeting place/times and targeted due dates for activities must be posted on the timeline. It is everyone's responsibility to review the timeline regularly. We should consider an online vs. a hardcopy posted in 404/5.

A postmortem report must be prepared and presented to the Juniors at the end of the year. Consider that these task responsibilities can be entered onto your resumes.

The following provides a brief description of the tasks. Refer to the postmortem reports for a more comprehensive view of the tasks.

Class Coordinator, and keeper of the Timeline

Will keep in contact with each of the task committees and make sure all activities are on schedule. This individual will also create and maintain the timeline based on input from Task Coordinators.

P-M (post-mortem report) 2003: Class Coordinator

Description:
Keep up-to-date with each of the committees and make sure everyone is doing their tasks. Keep class informed of deadlines and upcoming tasks.

Concerns/suggestions:
We set up an email account to send out class emails.

Something we didn't do, which would be helpful:
Send out emails with deadlines for assignments and any other information that needs to be forwarded. A lot of important information is discussed during class meetings, and having notes from those meetings may be helpful.

PM 2004 Keeper of the Time line

The only suggestion that I have is to create a somewhat large scaled calendar, about two weeks a page, and post it where everyone can see at the beginning of spring quarter--making sure that there is blank spaces for each day with enough room to add things in by hand as needed.

Treasurer

Reviews estimates with each committee and collects the money throughout the three quarters for practicum tasks. There should be a close interface aand assistance with the pre-poster fund-raising committee.

P-M 2003: Treasurer

General responsibilities of the treasurer include collecting money from the senior class for various expenses and keeping track of who has paid and who has not. Seriously a lot of money is collected. Fall quarter I collected money for portfolios, deposit for the hostile and plane reservations for our trip to Amsterdam. We began, but never finished a fund raiser but had we gone through with it, I would have been in charge of the money we raised. Winter quarter included our color printer and the rest of the Amsterdam expenses (keep saving for things like meals and shopping and fun stuff for your trip lots o' money!!!). Spring quarter; look out, big time collecting. We are talking, 30$ receptions, 30$ installation, 60$ teachers/ guest lecturer gifts, 20$ to Don for left over Amsterdam costs he spotted us for, I think that is it. Here is the important stuff it takes a loooonnnggg time to collect all 19 students money, (especially spring quarter when everyone is broke) so start a couple weeks in advance. My suggestion I strongly encourage is to open a bank account ask for around (depending the variables) say 50$ from everyone each quarter deposit it and write checks for your expenses. Maybe even ask for more fall quarter and a less amount winter and then spring. Things would run a lot smoother and if you happen to run out you could collect more but this way it is not like you are collecting all the time.
That's all good luck, be polite, no one likes a lone shark!

Lori Balogh

PM 2004 Treasurer

- Collect money during Fall quarter! I waited and collected money at the beginning of winter quarter but it would have helped to collect it fall quarter as well because everyone is coming off of their Summer jobs and have money. I would collect $50 the beginning of fall quarter and $50 the beginning of winter quarter. Anytime after that people are spending money on spring break, trips, portfolios, etc. and it's good to have more money by the time your show comes around and everyone is printing their portfolio then having to ask money from them then. Not much money was spent by the class until the end of Winter Quarter and then it went fast!
- I suggest also making a class checking account through a local bank so that way you can get money out fast and through the school it's usually
slow.
- Also, I would suggest working with AIGA when it comes to the guest speaker at the end of the year. We worked with them and it provided us with more money to
fund the speaker with.

Breakdown of Expenses
Notecards: $535
Ink for our color printer: $300
Food/alcohol for show: $290
Presents for guest lecturer: $100
Materials to put up show (paint/drywall, etc): $380
Letters for entrance to show: $175

Fundraising

- Suggest making a new committee for this.
- We only really sold postcards that Don had printed from previous years. We made about $400 total from them. I would definitely suggest fundraising early. No one realizes how much you will spend at the end of the year and the more fundraising you do the less money everyone will have to pay later. However, do this in the Fall because Winter and Spring you will be getting ready for the show and putting together your portfolio and no one will want to do a fund raiser. Plus if you do anything outside the weather is typically nicer in the fall. Have the class come up with fund raisers they would like to do. There
are a lot to do around campus, but everyone has to be willing to help and you usually have to reserve any bars or areas around campus early in the year.
- We also sold the printer mirrors made for the AIGA show and Japanese bound notebooks, we weren't very successful with this·

Transparency Committee

Researches 35mm photographers, who will copy work properly, framed in closely, on inky black background, able to shoot cropped details and in a timely fashion.
Will need to identify the current sources for photographing 3-D and oversized flat pieces on 4"x5" transparencies and the current processing locations.
Interface with IMS for slides for binders.

This committee will set up the slide binders in the slide library. They will help collect the slide sleeves, slide descriptions, and place them into a binder in the Slide Library before graduation.

P-M 2003: SLIDES AND TRANSPARENCIES COMMITTEE

Slides and Transparencies Committee is responsible for everyone submitting slides of their portfolio to the slide library for future reference of their work.

Each student should choose about 15 to 20 pieces of work to be shot and should commit to these pieces so that the shooting sessions do not become backed up. The work chosen should be the strongest pieces of the individuals portfolio and details and close-ups of specific pieces should be established before the scheduled appointment.

In the past years, Lars Lutton of the media resources center at Alden Library has shot the slides. He will shoot one set free of charge, however, you will have to pay for duplicates if you would like them, considering the first set will be given to the Seigfred slide library.

CAUTION: Lars can be unreliable at times so it is best to talk to him directly rather than contacting him through his secretary. The class should also be ready to take slides in the first two weeks of Spring quarter. Degree projects can be set up in a second session with Lars at the end of the quarter after the senior show.

Laura Paris, who is in charge of the slide library, will give the class an overview on how to professionally label your slides. The committee should contact her during this time to give the class an orientation of how to label their slides appropriately.

A binder of the slides along with each student's resume on their personal letterhead will be given to the slide library at the end.

PM 2004 Slides Committee

- Start at the beginning of Spring Quarter.Start collecting work from your fellow students at the end of winter quarter
- Lars Lutton at iMTS (library) is the person in charge of getting shots of your classes work, but isn't always the most efficient individual.
- Establish contact with Lars and hand the work to him personally.
- Make a list and a "black list", people need a lot of pressure to give you their work on time to be photographed
- They generally estimate a two-week turn around for slides, but sometimes they'll manage to forget about some of the work you've sent or just not shoot them. Check in frequently to see if any of the slides are done so that they won't forget you.
- Separate and label the work clearly (include how many slides there should be and if you want doubles - generally, the first set for the school is free, but every extra slide requested is .50 cents).
- Send the work to them in a portfolio; they're less likely to mix up work and slides (consider using your sophomore portfolios for this).
- Slides you have shot don't all have to be of your senior work. They can be design work from any one of the design classes. It's easier on the person running the task if you just give them some sophomore and junior work to start.

 

Interview Coordinator

Arranges the orientations and mock interview in front of class. Sets up the interview rehearsals with Career Services as well as with the professor.

P-M 2003:

Description:

Arranges mock interviews for the class with individuals in the field of Graphic Design, as well as having someone come in to discuss proper interview etiquette. Coordinates the collection of student's cover letters and resumes prior to spring quarter. Must make sure the rough drafts of cover letters and resumes are corrected and ready to send out before spring quarter. Must also have a deadline for a list of the thirty contact firms within the first two weeks of spring quarter.

Recommendations:

Arranging for alumni to come in to review student's portfolios and hold mock interviews is a good idea. With their background in the program at Ohio University it is very beneficial to receive their feedback on what to expect coming out of the program.

It would also be wise to have someone come in from outside of the program that has a different viewpoint on students work, because not everyone you interview with will have a lot of knowledge about Graphic Design.

Work with the professors on possible contacts of people that would be willing to come in and look at student work.

This committee needs to hold more of an active involvement in the process of students finding a career prior to graduation. We all want jobs and I think that putting more of a responsibility on the interview coordinator to push the process along would help a lot since spring quarter is very hectic as it is. By setting deadlines for the completion of the cover letters and resumes, students will be more likely to have a career before graduation or will at least have more leads to possible positions. My suggestion is to start early, the sooner you have these ready the sooner you can start interviewing!

Successes:

We had a great outside source come in and both look at our work and gave tips on the interviewing process. We also had an alumni come in and both looked at our work, and talked to us about where they went after graduation and the problems they have encountered. They talked about both the benefits and downfalls of staying in the area as well.

Allison Willis

PM 2004 Interview Coordinator

- During 2003/ 2004 we had two Columbus designers lecture and hold mock portfolio reviews. One of whom was a recent graduate from O.U's program. It is good to arrange for Alumni to come and review students work. With their knowledge of our program, it is beneficial to hear their feedback and also to learn what to expect right out of school with a "G.D." degree (BFA) from O.U.

- It is also beneficial to set something up with an individual who has not graduated from our program. This provides feedback from an outside source, with a different point-of-view, and approach to design.

- Not everyone you interview with will have the knowledge of "Graphic Design", nor will they realize how much the fine arts are incorporated into and influence, our curriculum.

Color Output Committee

Interface with Bob Church and the Graphic Design printing system or set up connections with a service bureau in New York, or in Columbus

P-M 2003: Color Output Post Mortem

We made some great advancements with color output this year. The senior class got together and bought their own printer. In retrospect, it worked out well and I would recommend the seniors to do this again. First of all, with our own computer in the studio, we had 24 -hour access to the printer, which was really convenient. Secondly, the print quality was superior to the printer available at the time and a lot cheaper then Kinko's as well.

Technically, each student initially contributed about 40 dollar. With 19 students, we able to buy a new Epson 1280 as well as 7 color and 3 black in cartridges, which was able to sustain the classes need for portfolio printing prior to out trip abroad.

Positives Negatives

- 24 hour access - Needed a computer in the studio
- Great quality prints - Over use and cartridge waste
- Less expensive and fast

As a class, we bought a new Epson 1280 for $499.00, not including a $100.00 rebate offer. With hindsight, it would have been a lot easier to buy a REFURBISHED printer for $100.00 less to begin with. The offer expires and it was more of hassle to deal with the rebate. A refurbished printer worked just as well anyway. As long as everyone agrees to use the printer responsibly and with care, I don't foresee any further problems for the next senior class.

Contact for the purchase of Printer: Dennis Romo, with PC Mall, 1 (800) 555 MALL Ext. 5488

Katie Usvitsky, 2003

PM 2004 Color printout coordinator

- Keep the ink stocked
- Collect money at the beginning of the year so there is a stockpile
- Always have an extra ink cartridge or two.
- Maybe a locker can contain the ink that is purchased- this way- no one has to get the ink from someone's desk.
- Consider having a log on what people are printing out. Some people went NUTS printing out their portfolio stuff, like 20 times.

 

Web Page Coordinator and Assistant

Sets up orientation sessions for those unfamiliar with the technology. Also works with the School of Art pagemaster for interfacing and featuring the show and other events.

P-M 2003: Web Page Coordinator and Assistants

Description:
To create a class web site so that each person can individually display their work. Also to introduce the class to the technology and web software. This committee must also work with the School of Art page master for interfacing of shows and events.

Concerns and recommendations:
If you want the class to build their own web sites hold more tutorials on how to build a site. Do this only if the majority of the class is web savvy.

Remember to put the dates of the show on the web site.

If the class is not doing individual websites: have a standardized form for the resumes so that organization will be easier and faster. Have a standard size and resolution for images to be turned in, also for ease of organization.

Having at least two people with web experience of knowledge.

SPELL CHECK RESUMES!!!!!!!!

Make sure everyone has "return" to homepage.

If you are having problems with images showing up online, go into Photoshop and "save for web" as a JPEG, instead of just "saving as."

Make sure to set deadlines for information far enough in advance for people to meet them, since people like to wait until the last minute.

Successes:
Working with the poster committee to create a successful identity for the senior class poster and site.

Having a large group so that work was easily distributed, having at least two people for each aspect of the web site, homepage design, name design, template design, data entry, image sizing, updating and uploading, and organization of class work and resumes.

PM 2004 Web Page Coordinator and Assistant

- Have a plan. We sort of just stumbled into it and just went with what we had. It turned out OK but it is nothing great.
- Schedule work and planning sessions for development of the website.
- Website and poster should be similar in design, work them simultaneously.
Devote a day to tutorials for dreamweaver, and/or other website buiding programs. Show class how to save their images for web so that they can give you the right format.
- Make sure that someone on the committee knows Dreamweaver.
-Find SOME WAY to keep in better contact with the person responsible for putting this stuff online.
- Make sure you check the webpage on different platforms: macs and pcs with different OS's. Also make sure that the school of art student that does the
website updating knows that the link needs to be added on the OU school of art page.

Field Trip Coordinator and Assistant

Interfaces with professor, travel agent, design studios to coordinate the various field-trips. In 2004/5 there will be a different format used. Patricia will outline this more specifically in class. The following is still provided and should be reviewed for overlapping coordination problems and check lists.

P-M 2003: Senior Trip Coordinators:

Planning a senior trip can be very challenging and rewarding. You will get out of it as much as you decide to put in. There are very many aspects of planning a trip which need to be thoroughly covered and a lot of advanced planning needs to occur. Here are some of the things you need to think about:

check out past year trip binders order in groups to get a discount.

Plan ahead all things happen at the same time be extremely organized or you will loose your mind!

start a binder: This will help you organize the many things you will have to do and collect. Make sure it is at least two inches wide. It will overflow....Check past binders for reference.list of firms to visit. First check old binders for contacts already established. This will save a lot of time. Go to libraries and book stores and look for firms in the city you are attending. Make sure you get the whole class to help with this. It will make things that much simpler for you. Everyone needs to know about all the firms or you might get bombed on this one. One firm called us out on it. As soon as you get their contact information together, create an electronic file of it all. Otherwise you will find yourself retyping and retyping the same information. Don likes to be extremely organized with this. He will tell you how this goes.

budget your money: Start collecting early so your classmates can afford to go. Use the treasurer to help you out with this one. If you decide to do a fund raiser, start early and work with a project that is actually attainable.

phone calls: This take a lot of time and establishes contacts for you. Basically you will need to call everyone a lot. Don will help you with the order of calls and alternating emails. Keep track of who you talk to and when. Make sure you do
this very clearly, or you may get lost in Don's handwriting. Work efficiently. This is a time consuming task. This is where the
electronic files of the firms will become very handy.

hotel: It helps if you can stay at a familiar hotel or hostel in an area that at least one person is familiar with. Make sure the location is not too far away from your planned destinations. This will cut back on people getting
lost and spending too much on transportation. Call around for good rates and ask about student discounts. You will need to make reservations several months in advance. Deposits will need to be made when you make the reservation. You will then make another payment or two before you get there. Call before you leave to confirm your reservation.

flights: Fly all in one group if possible to avoid loosing people. Call around for good rates and ask about student discounts. You will need to make reservations several months in advance. Deposits will need to be made when
you make the reservation. Call before you leave to confirm your reservation and check on departure and arrival times. Make sure that everyone gets to the airport at the same time. No exception. Don gets really pissed!

transportation within the city: This will vary depending upon where you go. Just make sure you know how you will be getting around. ie taxis, boats, subways, trains. Research ahead and budget this in.

portfolios: Make sure portfolios and cases are ready and that they are ordered WELL IN ADVANCE. There should be a committee member for this one. If not, assign someone to it. You will have enough to think about.

*passports/ID: Get these months before you go. Make 6 copies of them. If you are not going international, copy your drivers license . Put one of the copies in each of your bags, including your portfolio. This will help your bag find you if they get lost. Make sure Don gets a copy of your ID as well.

*ISIC (International Student) Travel Cards: Get these months before you go. It will save you money. You can get them at Gordy Hall in the office of study abroad.

packing list: Don't pack too much. One bag is all you need. You must carry everything you
bring, up and down and all around the town. Comfy shoes are a necessity. Buy some good ones.

make a map: Walking is good for you and you will do a lot of it. It will save you money as well. Copy a street map that contains all of your destinations and mark them clearly. You will need to give everyone a copy of this. Make sure everyone has this on them at all times during the trip because getting lost is inevitable.

itinerary: This is very important. It is your ticket for the trip. If you loose the group it will help you find your next destination and will help you if you get lost. Sometimes the whole group can get lost. The itinerary will have your hotel info on it, as well as the time and dates of when to be where. It will also have contact info for the firms and galleries you will visit. You might want to hang on to this for future reference as well. It is important that all parents get a copy of this too. Maybe you can make a PDF of it for an email attachment.

This is a lot of hard work, but will be very beneficial to the task members in charge as well as the entire class. Good luck and bon voyage!!!!

Kathleen Radecki
Graphic Designer
http://oak.cats.ohiou.edu/~kr190599

coming soon
www.kathieradecki.com

PM 2004 Field Trip Coordinator

This is a very time-consuming task. It ate up almost all of my winter
quarter.

- For the airline tickets I worked with Diane Muckler, a travel agent and
family friend whose office is in Chillicothe, Ohio. She was EXTREMELY helpful, and gave us a discount for working with her. Her business card is in this binder.
- If working with Don, try to learn his pace. He tends to "jump around" with his thoughts, try to stay one step ahead with him. You will basically be his personal assistant for a few hours a few days a week. He will be making calls, and you should be right there handing him the paper to write on. You will learn a lot from him during this though, it's really
beneficial.
- If this is a co-coordinating job, try to break the work up the best you can. Someone can type up one thing while another works on something else. Don't try
to take on too much, it becomes overbearing.
- You are going to have to be a bitch to the class,plain and simple. People need to be yelled at before they realize that things need to be turned into you at
a certain point. Stay on them about it. It's a pain, but it needs to be done. Most should realize this, however some tend to slack off.

 

Visiting Critic Coordinator

Visiting Critic's arrangements for: lodging, travel, the reviews, and Thank You letter from class plus confirm the thank you letters from those interviewing.

P-M 2003:Visiting Critic Coordinator:

Begin to make arrangements for the visiting critic far in advance. This will secure a position by winter quarter.

Make sure to have a back up critic in the wings just in case the first can't make it.

Make sure the accommodations for flight, hotel, transportation (to and from the airport), food and schedule are arranged before their arrival. This schedule should be given to professors a couple weeks in advance.

Secure an auditorium for lecture, slide projectors, computer, dvd player and/or make sure programs are installed for use by the visiting critic.

During the visiting critic's stay he/she is in charge of:1. Reviewing Portfolios. 2. Selecting award candidates and conducting interviews with those chosen. 3. Giving a lecture on his/her work before award ceremony.

Liz Davis

Note sent by Liz to Seniors after Public Opening:

Hello Seniors,

I hope everyone feels ok from last nights festivities, last nights show was a success! Way to go everyone!!

On a more serious note, I just wanted to write and remind everyone that Friday starting at 12:30pm John Kane will be reviewing our portfolios. If you have to make any adjustments or touch ups I suggest doing that this evening or tomorrow. These reviews of our work will be judged for the award ceremony that will happen before Saturday's Reception. Thanks guys, remember not to freak out about this, just small adjustments if you need to make them I also bought a new ink cartridge in the printer for anyone who will need to make any other print outs.

Sincerely,
Liz

PM 2004 Visiting Critic Coordinators

-A lot of the work is through email (depending on the critic) correspondence, and having two people send an email is counterproductive. I would have one person in charge of the emails (ccing the other and appropriate faculty), and divide the rest of the work appropriately.
- Faculty will talk to the critic about the stipend.
- make an appointment with the faculty to set up the visiting artist schedule ahead of time.
- Think of an original present for the Visiting Artist.
- Make sure that you reserve Mitchell Auditorium well ahead of time.
- The slide library is supposed to have a technical assistant show up to the event to help you set up whatever equipment, find the microphones, make sure they are working, etc. We didn't have a person show up and we had several technical crises ten minutes before the lecture was supposed to start, and there was a lot of stress involved in trying to figure those things out while the auditorium was filling with impatient people. Make sure you get a name and
phone number for the person who is supposed to show up, and have that with you at the event in case they are a no show.
-It would be good to have the critic in the auditorium preparing the lecture one full hour ahead of time, and I would aim to make sure all the technical aspects are working 1/2 ahead of time. Then everyone can spend the next 1/2 hour relaxing instead of panicking.
- Discuss the lecture topic with the critic. You should let them know that the
majority of the audience is going to be parents, family, friends, and other non-designers, generally well educated, so the topic should be appropriate for that audience.
- Get volunteers ahead of time to take the visiting Artist back to the airport on Memorial Day weekend.

Senior Show Coordinator

Coordinates and works with all the sub-committees to make sure all parts of the show are on schedule. The buck stops here! You will arrange for someone to watch the gallery. Coordinate the key at all times.

P-M 2003:

Senior Show Coordinator

Description:
Senior show coordinator entailed coordinating all aspects of the senior show. Heading the installation committee was the major task followed by keeping in contact with receptions.

Concerns/suggestions:
Watching over the entire installation of the Senior Show was a big job, but it was very gratifying. You take part in the entire process, beginning to end. YOU MUST REALIZE THAT INSTALLATION WILL BE YOUR LIFE FOR THREE DAYS. And everyone else on installation committee should be prepared for the same.

One of the biggest recommendations I have is to be a decision maker. If you ask 20 people for an opinion, you're going to get 20 different answers. Once you have a decision made, announce it to the class (multiple times). They are relying on you for the information (this is in reference to hanging methods, scale models, and written descriptions). Also, figure this stuff out early. People will need to be thinking about these things more than two weeks before the show goes up.

Some more pre-installation planning:
Consider walls and money issues early on. Figure out your wall situation ASAP. We ran into some problems with purchasing the existing walls in the gallery we were sold someone else's walls.We asked everyone for $30. It's not a lot considering it's your senior show. That money basically covered everything including the $300 that we paid for the walls. Save receipts, you may find that you have stuff to return at the end of installation.

Once installation begins:
Figure out a plan and just divide up tasks. It's helpful to work in groups of two or three. Our installation ran smoothly this way. Allow ample time for lighting it took us a good 8 hours.

Side notes:
We bought our vinyl from Performance Signs on Columbus Rd. and visited WALMART at least 20 times over the course of the weekend.

PM 2004 Senior Show Coordinator

- Make sure that everyone is doing their tasks as they are supposed to and on time!
- Make sure you have the mock-up model of the installation finished at least 3 weeks in advance to setting up the show.
- Make sure that you find out if you can buy wall space off of others who have previously used the gallery. Check on this before Spring Quarter! (If there are no walls left to buy, find out costs on drywall and possibly someone nice to help you build the walls.)
- Make lists of people who need special instructions for installing their degree project.
- Make a list of people who need projectors and find out where to get them.
- Make sure you have enough pedestals for those who need them.
- Talk to the Gallery coordinator about getting someone to work in the gallery for the show.
- Also schedule an appointment with the Gallery coordinator to look at your model, tell you certain indications that you will need to do, and also to pick up your gallery instructions packet.
- Keep track of all expenses, saving the receipts so that you can get reimbursed.
- Make a list of how many L's people will need to hold up their Plexiglas.
- Make sure everyone has their Plexiglas and posters mounted before the week of setting up the show.
- Make sure to get a label from everyone for their project. This should include: Name, title, medium, size, and description. Those who received grants should also put note on that.

Press Release Coordinator, (perhaps the Show Coordinator)

Makes calls to publication outlets this Fall Quarter to check on interest in publishing an article on OU student work or the senior show. Creates a press release kit and sends to targeted publications. Including information on the visiting critic, the work in show, the program, images of samples, etc. This will be followed by follow-up calls to confirm receipt and interest level.

P-M 2003:

The general responsibility is to get together all the information that will be going in the press release (information about the program, teachers, students, visiting critic, the spring break trip, the postcard for the show, etc). It's easiest to look at the previous years and update all of the information (there is an example attached). Don has a file of all the names and addresses of people that the release needs to go out to and I also included one. It is best to get the release out early, one and a half months before, because you need to let people know about the show early enough to put it into the schedule for broadcasting and printing in magazines and newspapers. Plus you will have a lot of other work to do when the show is getting closer.

The only hardships I found is waiting to get the biography information from the visiting critic to put in the press release that usually goes in the introduction. But if you ask them early enough there shouldn't be a problem.

One thing you might want to bring up is an electronic press release sent out by email, but the only problem with that is you will just have to send a postcard separately.

Have fun with it, and just make sure you get it out early around a month and a half before the opening of the show!!!

PM 2004 Press Release Coordinator

- This is something that needs to be worked on near the end of winter quarter to the beginning of spring quarter. It needs to be sent out at least one month prior to the show opening.
- Look at past releases to get an idea of how they should look. Work with the Visiting Artist coordinators on getting the bio for the speaker for the show as soon as possible.
- Make sure you have a complete and updated list of press contacts

Pre-Poster fund-raising and Poster Design Coordinator / Team

Create the posters and invitations, coordinating the design, writing the copy, complying with budget, post office regulations, get printing estimates. A copy of the final design before film must have the sign off by the Chair of the Design Program and the Director of the School of Art. Dates must be confirmed with Trisolini Gallery coordinator.

Graphic Design Senior Exhibition
Ohio University
2004

5th Floor Seigfred Gallery
May 25 - June 10
opening reception May 25, 7pm

visiting artist Nina Pattek
lecture May 00, 00:00 (date/time to follow)
Mitchell Auditorium

©2004 Ohio University

non-profit organization
u.s. postage
paid
permit 100
athens, ohio 45701

printed by ___________
designed by ____________
photography by _____________
www._____________


Attend press checks, coordinate the mailing, getting the mailing list from Alumni Relations (this means a copy of the item being sent out must be delivered to their office for prior approval to get the list) also Don has the address list. The labeled mail to the OU post office. This bulk mail must be in zip code order to expedite and to get the best bulk rate. list must include Glidden/Tymas-Jones/Lazuka, local vendors, faculty, friends, families, designers, alumni . . .

PM 2004 Poster Design and Fund Raising

- Get started in the middle of winter quarter.
- Deciding on a design usually takes a while.
- Design one option per committee member and then choose one. Once the design is chosen, it was enough that one person work on the details, good for follow up also.
- Copy and design must be approved by G.D. faculty and SoA director.
- Print postcards on same sheet as the poster.
- Use thick enough stock, specially for postcards.
- Develop a relationship with printer early, just so they are prepared.
- While designing, ask printer for paper samples.
- Make sure your design and Ohio University mark is approved by marketing and communications.
- Make sure postcard design is approved by the alumni office, they'll provide a lot of labels.

PM 2004 Promotion and Fulfillment

- Once the poster design/ postcards have been approved and printed the coordinators arrange for the mailing and distribution of these items.
- You must obtain several mailing lists start getting the lists together at the beginning of the Spring quarter, the lists include: 1.Don's personal list 2.The class list which you should have everyone email to you as a Word attachment, so you can copy and paste the list 3.the alumni list, do this one early because they took forever to get it to us. talk to alumni relations at
the HDL center. 4. Stacy's and Patricia's personal list. 5. Don't forget to invite Karen Nulf, The SoA director, the President, the Provost and other PR recommendations made by the faculty.
- If you would like the O.U. mail room (# 740.592.1851- located @ the ridges) to print labels and mail postcards, you must have the ALL labels saved in Excell format. This is a much easier and more efficient approach. Obtain the G.D. account # from the fifth floor office (Debbie Tallman), before heading to the ridges, so the mail room can charge to the account. The postcards are to be sent, BULK MAIL- The alumni Relations office will provide you with labels for the Graphic Design alumni, you have to pursue this a month before you plan to send the postcards, they take their time. Photocopy the labels before you place them on the cards, to keep an address data base for the department.
- Be sure to have cards mailed two weeks prior to show opening to guarantee a timely delivery.
- Hang posters ONE week before opening. Assign each class member several locations around town to hang posters (ask professors for a list of establishments to tag).
- Send a bunch of posters to the visiting critic.
- Contact faculty members for a VIP invitation list (send a poster and letter to them, inviting them personally)

PM 2004 Fundraising

- Suggest making a new committee for this.
- We only really sold postcards that Don had printed from previous years. We made about $400 total from them. I would definitely suggest fundraising early. No one realizes how much you will spend at the end of the year and the more fundraising you do the less money everyone will have to pay later. However, do this in the Fall because Winter and Spring you will be getting ready for the show and putting together your portfolio and no one will want to do a fund raiser. Plus if you do anything outside the weather is typically nicer in the fall. Have the class come up with fund raisers they would like to do. There
are a lot to do around campus, but everyone has to be willing to help and you usually have to reserve any bars or areas around campus early in the year.
- We also sold the printer mirrors made for the AIGA show and Japanese bound notebooks, we weren't very successful with this·


 

Installation Committee

Establishes the philosophy of the show, the number of pieces, how to include team projects, computers or performances. i.e. Should each Degree Project be presented? Or one multi part piece each, or coordinated to show the macro picture of program.

This committee is solely responsible for: securing the computers for the show, labeling the show, getting the guest book with mailing address lines. They collect the physical parameters of Trisolini to create a scale model, hanging concept (align/2"/level), also lighting, review 3 weeks prior as a dry run walk around, prototype of hanging system, getting keys and hanging it, lighting, clean-up, poster in hall and outside.

P-M 2003: Installation Committee

Concerns/Suggestions
We think the installation committee should not be responsible for securing the computers, projection equipment, hanging devices (nails, string etc.) or glass for people. Have your piece ready to go and hand to the committee with a detailed description and diagram of how it is to be hung.

Once piece is submitted, other class members should not be in the gallery unless asked by the committee.

The scale model is very important for the committee to judge the design of the show. You cannot change the size of your piece and or area you wish to fill after a given deadline.

Perhaps the degree project should be finished earlier so people have a better idea of what size their finished project will be and what the finished project is.

Class members should bring food for the people installing. There should be a sub-committee on call to help with any unforeseen tasks that the installation committee cannot cover because they are concerned with the show. Such as: installers can call this team to hang extra posters that were left from the first hanging.

WALLS. Decide early if you need extra walls, and figure out who is in the gallery before you. CONTACT them if you need to work something out to use their walls. The podiums are crappy. Plan to spend time fixing them. Also check the sizes available, you might have to build you own or hire someone.

PM 2004 Installation Committee

- Consider that you'll do a lot of painting, not only the walls you might want in a different color but also the podiums which are usually in really bad shape.
- We used 4 boxes (50 pc. each) of "L"s to hang the various pieces and plexiglass as well.
- Figure out the layout of the show WAY in advance.
- The vinyl needs to be ordered three weeks in advance. Get quoted for vinyl that is being cut, not just raw vinyl footage. Take your design and have them see it physically before estimating the cost.
- Encourage other students (even if they're not in this committee) to stop by and help over the weekend, it makes things a lot easier.
- You will most likely need to build walls for projections and to partition the huge space in the middle of the gallery. Hire somebody to do it (two ceramics students did it for us $6/hr), they'll do it faster and better.
- Get a list of emergency phone numbers for everyone in your class, in case you have questions over set-up weekend.
- If you need extra projectors, they can be checked out at IMTS for two weeks, only by a faculty member.

Receptions Committee

Determine the dates, the type of and the number of Receptions, opening Mom and Pop reception and an awards reception, try to arrange so that the director can come to awards presentation, arrange for Juniors to serve,

P-M 2003:

You are responsible for getting all of the food together for the openings. You are to determine the dates and number of receptions you are going to have. We suggest having an opening for the public (where the juniors can bring food) and a parent's reception the same day as the awards ceremony and then all of the parents can bring food.

The only hardships we found was keeping in contact with the juniors, and making sure they know what to bring and what their duties were. And set up the tables for the opening very early, you will run into problems.

You should collect at least $20 from everyone in the class. This will cover the alcohol, some food, ice, cups, plates, napkins, etc. Get the alcohol and food permit two months before (you can get the forms on the 5th floor). The beer goes quick so we suggest two kegs for the public opening and one keg for the parent's reception. And make sure you have two taps on hand just in case one breaks.

When you have the juniors bring the food, make a list of what you want them to bring. Make it specific; it's your show! Don't forget to bring flowers, table clothes, trash bags, extra plates and cups, paper towels, tape, etc. Just plan and set up early!!!

PM 2004 Reception Committee

- Remember to bring: a knife to cut cake with, corkscrew for wine, plenty of extra forks (around 300 or more for both nights plus for cake)
- 1/2 barrel of beer was gone very quickly on Tuesday (50 minutes to be exact--holy cow!)
- only 1/4 barrel is necessary for Saturday reception & 4 bottles of wine. Make sure there is enough pop for Saturday because we ran out quickly with 4 or 5 two-liters.(Most moms drink pop & dads drink beer)
- We catered from Subway with two 6' subs and ordered 200 wings from BW3's. This was very helpful because then only some seniors had to make some quick dishes like fruit salad & veggie trays.
- Think of fresh flowers for the gallery, something not messy, that lasts for a week at least.

Clean-up Committee

Works with the installation and reception committees as well as the custodians at the end of the spring quarter. Activities occur after installation, after receptions, after the show is taken down, and most importantly when room 406 is vacated at the end of year.

The clean up crew finished the gallery clean up Sunday. We had planned to transport the black steel tables back to your gallery in my truck, but they will not fit. We moved the tables to the senior studio for the time being. If you know anyway to transport them back please let Becky,Marcia, or myself know.

-Matt

PM 2004 Clean up Committee

- Plan how to dispose of the walls when the show is over and get a commitment so they're picked up at tear down.
- make sure that the people who use projectors return them to their location and install them back, cables and accessories might get lost in the way and the installation committee will be stuck with the responsibility.
- After every opening and at final tear down of show, take the bags of trash out yourselves, there's a dumpster on the upper parking lot, even if a random janitor tells you to leave it for him, you shouldn't count on it and the trash will be very smelly after the weekend.
- As for taking the show down, everyone must stop by that day to pick up their work so that the committee doesn't have to find a place to store it and risk damaging any of it.
- Consider that everything you painted a certain color, has to be painted back to gallery white.
- Make sure you have enough paint, if you run out, the school must purchase it through Debi (they have the color formula at Sherwin Williams)

 

 

 

The following list elaborates on the individual's responsibilities:

 

Graphic Design Program
School of Art
Ohio University

Fall Quarter '03/04

 

 

© Ohio University, 2003, updated on 3 September 2003, return to top / syllabus / adleta front door / / adleta@ohio.edu