Tasks and Task Committees for Practicum, Art 496A
Class Coordinator, and keeper of the Timeline
Josh Douglas, Liz Samuelson
Treasurer
Katie Parker
Transparencies / Slides Coordinator + Assistant/s
Jesse Dillon, Andy Dronberger
Interview Coordinator
Matt Rinker
Color Printout Coordinator and Assistant
Jesse Parrotti, Kristin Westbrook
Web Page Coordinator and Assistant
Nick Agin, Liz Samuelson, Joanna Estep, Brad Rodstrom, Ryan Bates
Portfolios
Craig Gephart
Field Trip Coordinator and Assistant
Mandy Becker, Courtney Purdum, Katie Parker
Visiting Critic CoordinatorCarolyn Dew, Kristin Westbrook
Senior Show Coordinator
Lara Phillips
Press Release Coordinator
Courtney Purdum
Pre- Poster Fund-Raising
Poster Fund-Raising Design
Lara Phillips, Jonna Estep, Jesse Parrotti
Production Coordinator / Team
Rachel Zalenski, Carolyn Dew, Kristin Westbrook
Promotion, and Fulfillment
Brandon Swonger, Matt Rinker,
Installation Committee
Brandon Swonger, Brad Rodstrom, Josh Douglas, Ryan Bates, Nick Agin
Receptions Committee
Rachel Zalenski, Mandy Becker, Craig Gephart
Clean-up Committee
Ryan Bates, Andy Dronberger, Jesse Dillon
The following provides a brief description of the tasks. Refer to the postmortem reports for a more comprehensive view of the tasks.
Class Coordinator, and keeper of the Timeline
Description:
Keep up-to-date with each of the committees and make sure everyone
is doing their tasks. Keep class informed of deadlines and upcoming
tasks.
Concerns/suggestions:
We set up an email account to send out class emails.
Something we didn't do, which would be helpful:
Send out emails with deadlines for assignments and any other information
that needs to be forwarded. A lot of important information is
discussed during class meetings, and having notes from those meetings
may be helpful.
Treasurer
General responsibilities of the treasurer include collecting
money from the senior class for various expenses and keeping track
of who has paid and who has not. Seriously a lot of money is collected.
Fall quarter I collected money for portfolios, deposit for the
hostile and plane reservations for our trip to Amsterdam. We began,
but never finished a fund raiser but had we gone through with
it, I would have been in charge of the money we raised. Winter
quarter included our color printer and the rest of the Amsterdam
expenses (keep saving for things like meals and shopping and fun
stuff for your trip lots o' money!!!). Spring quarter; look out,
big time collecting. We are talking, 30$ receptions, 30$ installation,
60$ teachers/ guest lecturer gifts, 20$ to Don for left over Amsterdam
costs he spotted us for, I think that is it. Here is the important
stuff it takes a loooonnnggg time to collect all 19 students money,
(especially spring quarter when everyone is broke) so start a
couple weeks in advance. My suggestion I strongly encourage is
to open a bank account ask for around (depending the variables)
say 50$ from everyone each quarter deposit it and write checks
for your expenses. Maybe even ask for more fall quarter and a
less amount winter and then spring. Things would run a lot smoother
and if you happen to run out you could collect more but this way
it is not like you are collecting all the time.
That's all good luck, be polite, no one likes a lone shark!
Lori Balogh
Transparency Committee
Slides and Transparencies Committee is responsible for everyone submitting slides of their portfolio to the slide library for future reference of their work.
Each student should choose about 15 to 20 pieces of work to be shot and should commit to these pieces so that the shooting sessions do not become backed up. The work chosen should be the strongest pieces of the individuals portfolio and details and close-ups of specific pieces should be established before the scheduled appointment.
In the past years, Lars Lutton of the media resources center at Alden Library has shot the slides. He will shoot one set free of charge, however, you will have to pay for duplicates if you would like them, considering the first set will be given to the Seigfred slide library.
CAUTION: Lars can be unreliable at times so it is best to talk to him directly rather than contacting him through his secretary. The class should also be ready to take slides in the first two weeks of Spring quarter. Degree projects can be set up in a second session with Lars at the end of the quarter after the senior show.
Laura Paris, who is in charge of the slide library, will give the class an overview on how to professionally label your slides. The committee should contact her during this time to give the class an orientation of how to label their slides appropriately.
A binder of the slides along with each student's resume on their personal letterhead will be given to the slide library at the end.
Interview Coordinator
Description:
Arranges mock interviews for the class with individuals in the field of Graphic Design, as well as having someone come in to discuss proper interview etiquette. Coordinates the collection of student's cover letters and resumes prior to spring quarter. Must make sure the rough drafts of cover letters and resumes are corrected and ready to send out before spring quarter. Must also have a deadline for a list of the thirty contact firms within the first two weeks of spring quarter.
Recommendations:
Arranging for alumni to come in to review student's portfolios and hold mock interviews is a good idea. With their background in the program at Ohio University it is very beneficial to receive their feedback on what to expect coming out of the program.
It would also be wise to have someone come in from outside of the program that has a different viewpoint on students work, because not everyone you interview with will have a lot of knowledge about Graphic Design.
Work with the professors on possible contacts of people that would be willing to come in and look at student work.
This committee needs to hold more of an active involvement in the process of students finding a career prior to graduation. We all want jobs and I think that putting more of a responsibility on the interview coordinator to push the process along would help a lot since spring quarter is very hectic as it is. By setting deadlines for the completion of the cover letters and resumes, students will be more likely to have a career before graduation or will at least have more leads to possible positions. My suggestion is to start early, the sooner you have these ready the sooner you can start interviewing!
Successes:
We had a great outside source come in and both look at our work and gave tips on the interviewing process. We also had an alumni come in and both looked at our work, and talked to us about where they went after graduation and the problems they have encountered. They talked about both the benefits and downfalls of staying in the area as well.
Allison Willis
Color Output Committee
We made some great advancements with color output this year. The senior class got together and bought their own printer. In retrospect, it worked out well and I would recommend the seniors to do this again. First of all, with our own computer in the studio, we had 24 -hour access to the printer, which was really convenient. Secondly, the print quality was superior to the printer available at the time and a lot cheaper then Kinko's as well.
Technically, each student initially contributed about 40 dollar. With 19 students, we able to buy a new Epson 1280 as well as 7 color and 3 black in cartridges, which was able to sustain the classes need for portfolio printing prior to out trip abroad.
Positives Negatives
- 24 hour access - Needed a computer in the studio
- Great quality prints - Over use and cartridge waste
- Less expensive and fast
As a class, we bought a new Epson 1280 for $499.00, not including a $100.00 rebate offer. With hindsight, it would have been a lot easier to buy a REFURBISHED printer for $100.00 less to begin with. The offer expires and it was more of hassle to deal with the rebate. A refurbished printer worked just as well anyway. As long as everyone agrees to use the printer responsibly and with care, I don't foresee any further problems for the next senior class.
Contact for the purchase of Printer: Dennis Romo, with PC Mall, 1 (800) 555 MALL Ext. 5488
Katie Usvitsky, 2003
Web Page Coordinator and Assistant
Description:
To create a class web site so that each person can individually
display their work. Also to introduce the class to the technology
and web software. This committee must also work with the School
of Art page master for interfacing of shows and events.
Concerns and recommendations:
If you want the class to build their own web sites hold more tutorials
on how to build a site. Do this only if the majority of the class
is web savvy.
Remember to put the dates of the show on the web site.
If the class is not doing individual websites: have a standardized form for the resumes so that organization will be easier and faster. Have a standard size and resolution for images to be turned in, also for ease of organization.
Having at least two people with web experience of knowledge.
SPELL CHECK RESUMES!!!!!!!!
Make sure everyone has "return" to homepage.
If you are having problems with images showing up online, go into Photoshop and "save for web" as a JPEG, instead of just "saving as."
Make sure to set deadlines for information far enough in advance for people to meet them, since people like to wait until the last minute.
Successes:
Working with the poster committee to create a successful identity
for the senior class poster and site.
Having a large group so that work was easily distributed, having at least two people for each aspect of the web site, homepage design, name design, template design, data entry, image sizing, updating and uploading, and organization of class work and resumes.
Field Trip Coordinator and Assistant
Planning a senior trip can be very challenging and rewarding. You will get out of it as much as you decide to put in. There are very many aspects of planning a trip which need to be thoroughly covered and a lot of advanced planning needs to occur. Here are some of the things you need to think about:
check out past year trip binders order in groups to get a discount.
Plan ahead all things happen at the same time be extremely organized or you will loose your mind!
start a binder: This will help you organize the many things you will have to do and collect. Make sure it is at least two inches wide. It will overflow....Check past binders for reference.list of firms to visit. First check old binders for contacts already established. This will save a lot of time. Go to libraries and book stores and look for firms in the city you are attending. Make sure you get the whole class to help with this. It will make things that much simpler for you. Everyone needs to know about all the firms or you might get bombed on this one. One firm called us out on it. As soon as you get their contact information together, create an electronic file of it all. Otherwise you will find yourself retyping and retyping the same information. Don likes to be extremely organized with this. He will tell you how this goes.
budget your money: Start collecting early so your classmates can afford to go. Use the treasurer to help you out with this one. If you decide to do a fund raiser, start early and work with a project that is actually attainable.
phone calls: This take a lot of time and establishes contacts
for you. Basically you will need to call everyone a lot. Don will
help you with the order of calls and alternating emails. Keep
track of who you talk to and when. Make sure you do
this very clearly, or you may get lost in Don's handwriting. Work
efficiently. This is a time consuming task. This is where the
electronic files of the firms will become very handy.
hotel: It helps if you can stay at a familiar hotel or hostel
in an area that at least one person is familiar with. Make sure
the location is not too far away from your planned destinations.
This will cut back on people getting
lost and spending too much on transportation. Call around for
good rates and ask about student discounts. You will need to make
reservations several months in advance. Deposits will need to
be made when you make the reservation. You will then make another
payment or two before you get there. Call before you leave to
confirm your reservation.
flights: Fly all in one group if possible to avoid loosing
people. Call around for good rates and ask about student discounts.
You will need to make reservations several months in advance.
Deposits will need to be made when
you make the reservation. Call before you leave to confirm your
reservation and check on departure and arrival times. Make sure
that everyone gets to the airport at the same time. No exception.
Don gets really pissed!
transportation within the city: This will vary depending upon where you go. Just make sure you know how you will be getting around. ie taxis, boats, subways, trains. Research ahead and budget this in.
portfolios: Make sure portfolios and cases are ready and that they are ordered WELL IN ADVANCE. There should be a committee member for this one. If not, assign someone to it. You will have enough to think about.
*passports/ID: Get these months before you go. Make 6 copies of them. If you are not going international, copy your drivers license . Put one of the copies in each of your bags, including your portfolio. This will help your bag find you if they get lost. Make sure Don gets a copy of your ID as well.
*ISIC (International Student) Travel Cards: Get these months
before you go. It will save you money. You can get them at Gordy
Hall in the office of study abroad.
packing list: Don't pack too much. One bag is all you need.
You must carry everything you
bring, up and down and all around the town. Comfy shoes are a
necessity. Buy some good ones.
make a map: Walking is good for you and you will do a lot of it. It will save you money as well. Copy a street map that contains all of your destinations and mark them clearly. You will need to give everyone a copy of this. Make sure everyone has this on them at all times during the trip because getting lost is inevitable.
itinerary: This is very important. It is your ticket for the trip. If you loose the group it will help you find your next destination and will help you if you get lost. Sometimes the whole group can get lost. The itinerary will have your hotel info on it, as well as the time and dates of when to be where. It will also have contact info for the firms and galleries you will visit. You might want to hang on to this for future reference as well. It is important that all parents get a copy of this too. Maybe you can make a PDF of it for an email attachment.
This is a lot of hard work, but will be very beneficial to the task members in charge as well as the entire class. Good luck and bon voyage!!!!
Kathleen Radecki
Graphic Designer
http://oak.cats.ohiou.edu/~kr190599
coming soon
www.kathieradecki.com
Visiting Critic Coordinator
Begin to make arrangements for the visiting critic far in advance. This will secure a position by winter quarter.
Make sure to have a back up critic in the wings just in case the first can't make it.
Make sure the accommodations for flight, hotel, transportation (to and from the airport), food and schedule are arranged before their arrival. This schedule should be given to professors a couple weeks in advance.
Secure an auditorium for lecture, slide projectors, computer, dvd player and/or make sure programs are installed for use by the visiting critic.
During the visiting critic's stay he/she is in charge of:1. Reviewing Portfolios. 2. Selecting award candidates and conducting interviews with those chosen. 3. Giving a lecture on his/her work before award ceremony.
Liz Davis
Note sent by Liz to Seniors after Public Opening:
Hello Seniors,
I hope everyone feels ok from last nights festivities, last nights show was a success! Way to go everyone!!
On a more serious note, I just wanted to write and remind everyone that Friday starting at 12:30pm John Kane will be reviewing our portfolios. If you have to make any adjustments or touch ups I suggest doing that this evening or tomorrow. These reviews of our work will be judged for the award ceremony that will happen before Saturday's Reception. Thanks guys, remember not to freak out about this, just small adjustments if you need to make them I also bought a new ink cartridge in the printer for anyone who will need to make any other print outs.
Sincerely,
Liz
Senior Show Coordinator
Senior Show Coordinator
Description:
Senior show coordinator entailed coordinating all aspects of the
senior show. Heading the installation committee was the major
task followed by keeping in contact with receptions.
Concerns/suggestions:
Watching over the entire installation of the Senior Show was a
big job, but it was very gratifying. You take part in the entire
process, beginning to end. YOU MUST REALIZE THAT INSTALLATION
WILL BE YOUR LIFE FOR THREE DAYS. And everyone else on installation
committee should be prepared for the same.
One of the biggest recommendations I have is to be a decision maker. If you ask 20 people for an opinion, you're going to get 20 different answers. Once you have a decision made, announce it to the class (multiple times). They are relying on you for the information (this is in reference to hanging methods, scale models, and written descriptions). Also, figure this stuff out early. People will need to be thinking about these things more than two weeks before the show goes up.
Some more pre-installation planning:
Consider walls and money issues early on. Figure out your wall
situation ASAP. We ran into some problems with purchasing the
existing walls in the gallery we were sold someone else's walls.We
asked everyone for $30. It's not a lot considering it's your senior
show. That money basically covered everything including the $300
that we paid for the walls. Save receipts, you may find that you
have stuff to return at the end of installation.
Once installation begins:
Figure out a plan and just divide up tasks. It's helpful to work
in groups of two or three. Our installation ran smoothly this
way. Allow ample time for lighting it took us a good 8 hours.
Side notes:
We bought our vinyl from Performance Signs on Columbus Rd. and
visited WALMART at least 20 times over the course of the weekend.
Press Release Coordinator, (perhaps the Show Coordinator)
The general responsibility is to get together all the information that will be going in the press release (information about the program, teachers, students, visiting critic, the spring break trip, the postcard for the show, etc). It's easiest to look at the previous years and update all of the information (there is an example attached). Don has a file of all the names and addresses of people that the release needs to go out to and I also included one. It is best to get the release out early, one and a half months before, because you need to let people know about the show early enough to put it into the schedule for broadcasting and printing in magazines and newspapers. Plus you will have a lot of other work to do when the show is getting closer.
The only hardships I found is waiting to get the biography information from the visiting critic to put in the press release that usually goes in the introduction. But if you ask them early enough there shouldn't be a problem.
One thing you might want to bring up is an electronic press release sent out by email, but the only problem with that is you will just have to send a postcard separately.
Have fun with it, and just make sure you get it out early around
a month and a half before the opening of the show!!!
Promotion and Poster Design Coordinator / Team
Graphic Design Senior Exhibition
Ohio University
2004
5th Floor Seigfred Gallery
May 25 - June 10
opening reception May 25, 7pm
visiting artist Nina Pattek
lecture May 00, 00:00 (date/time to follow)
Mitchell Auditorium
©2004 Ohio University
non-profit organization
u.s. postage
paid
permit 100
athens, ohio 45701
printed by ___________
designed by ____________
photography by _____________
www._____________
Installation Committee
Concerns/Suggestions
We think the installation committee should not be responsible
for securing the computers, projection equipment, hanging devices
(nails, string etc.) or glass for people. Have your piece ready
to go and hand to the committee with a detailed description and
diagram of how it is to be hung.
Once piece is submitted, other class members should not be in the gallery unless asked by the committee.
The scale model is very important for the committee to judge the design of the show. You cannot change the size of your piece and or area you wish to fill after a given deadline.
Perhaps the degree project should be finished earlier so people have a better idea of what size their finished project will be and what the finished project is.
Class members should bring food for the people installing. There should be a sub-committee on call to help with any unforeseen tasks that the installation committee cannot cover because they are concerned with the show. Such as: installers can call this team to hang extra posters that were left from the first hanging.
WALLS. Decide early if you need extra walls, and figure out who is in the gallery before you. CONTACT them if you need to work something out to use their walls. The podiums are crappy. Plan to spend time fixing them. Also check the sizes available, you might have to build you own or hire someone.
Receptions Committee
You are responsible for getting all of the food together for the openings. You are to determine the dates and number of receptions you are going to have. We suggest having an opening for the public (where the juniors can bring food) and a parent's reception the same day as the awards ceremony and then all of the parents can bring food.
The only hardships we found was keeping in contact with the juniors, and making sure they know what to bring and what their duties were. And set up the tables for the opening very early, you will run into problems.
You should collect at least $20 from everyone in the class. This will cover the alcohol, some food, ice, cups, plates, napkins, etc. Get the alcohol and food permit two months before (you can get the forms on the 5th floor). The beer goes quick so we suggest two kegs for the public opening and one keg for the parent's reception. And make sure you have two taps on hand just in case one breaks.
When you have the juniors bring the food, make a list of what
you want them to bring. Make it specific; it's your show! Don't
forget to bring flowers, table clothes, trash bags, extra plates
and cups, paper towels, tape, etc. Just plan and set up early!!!
Clean-up Committee
The clean up crew finished the gallery clean up Sunday. We had planned to transport the black steel tables back to your gallery in my truck, but they will not fit. We moved the tables to the senior studio for the time being. If you know anyway to transport them back please let Becky,Marcia, or myself know.
-Matt
The following list elaborates on the individual's responsibilities:
- Degree Project
Graphic Design Program
School of Art
Ohio UniversityFall Quarter '03/04
© Ohio University, 2003, updated on 3 September 2003, return to top / syllabus / adleta front door / / adleta@ohio.edu