President Roderick J. McDavis approved four revised university policies and one new policy on July 1, all of which govern human resources functions at Ohio University.
According to University Human Resources, the changes to these policies all stem from the institution of severance benefits for non-bargaining unit employees, something that had not been available in the past. In addition to changes related to the benefits, the policies were also reviewed to ensure that they are in line with other current practices.
The policies provide guidelines for processes that the university has not had in place before. Such processes help both the employees and their departments.
New university policy 41.013 -- reduction in force of administrators -- provides guidelines for carrying out a reduction in force for administrative employees. The policy stipulates that employees must have notice from the university 90 calendar days before their employment ends; spells out employee rights during those 90 days; and indicates that all reductions in force must be approved by University Human Resources.
Policy 40.043 -- problem-solving procedure for classified employees -- lays out the problem solving procedure for non-bargaining classified employees. The policy used to use the term "grievance" instead of "problem solving" and the change in name is to better reflect the intended productive nature of the process. The revised policy also includes up-to-date guidelines and time limits for filing complaints, problems or concerns with the State Personnel Board of Review.
Changes to policy 40.046 -- layoff and position abolishment for classified civil service employees -- more clearly reflect state civil service law and incorporate the fact that classified employees now have the right to severance benefits.
The primary revisions to policy 40.106 -- administrative appointments -- serve to clarify that administrative employees are subject to university policies as they are instituted, regardless of when they began work at the university; indicate that the Chief Human Resource Officer is the appointing authority for all administrative positions; and refer to policies that outline severance benefits for administrators.
Policy 41.012 -- non-renewal, suspension, demotion or termination for cause of administrative appointments -- simplifies non-renewal guidelines by providing one non-renewal date instead of several; clarifies disciplinary procedures for administrators; and provides language regarding interim suspension, or paid administrative leave, a procedure that had been utilized in practice but was not included in the previous version of the policy.