Here is the rest of the questions and answers regarding employing personnel.

How is the use of vacation and sick time to be used on presidential appointments funded through restricted (grant) funds?  

Vacation and sick time are accrued on the same basis as other presidential appointments (see Ohio Policy 41.001) . However, vacation time must be used during the year in which it was accrued.

How do I put a graduate student on contract?  

Graduate appointments are done via the On-Line Graduate Appointment System. Appointments can be made quarterly or annually. Appointments can be done quarterly or on an annual basis. Access to the system is granted through the Graduate Studies office. Training is required and a hierarchy for use is then established.

How do I terminate someone for poor performance?  

Ohio University has policies in place that help manage employee relations. Always consult either Human Resources or the Legal Affairs office before starting a termination of contract. (See Ohio University Policy 41.012 "Termination for Cause: Non-Renewal, Suspension, Demotion or Dismissal of and Administrator" ).

How do I pay a human subject?  

A PI/PD can request a cash advance to pay human subjects directly, provided that the amount to be paid is $50 or less per participant. The advance must be borrowed against a research incentive or department account. At the research study, a PI/PD must collect the names, signatures and social security numbers of each participant. If the direct payment advance exceeds the amount needed, a refund must be sent to the Cashier’s Office. For payments greater than $50 per participant, the PI/PD must collect contact information for each participant including name, social security number and a mailing address. At the end of the study, the Accounts Payable department will send payment to each participant.

Should the nature of the research being conducted prohibit the PI/PD from providing names, signatures and social security numbers due to confidentiality and/or HIPAA regulations, a PI/PD must provide written rational for not providing the above information that is signed by the department chair/school director of the PI/PD, to the Accounts Payable department. A PI/PD may also obtain a money order for payment to confidential subjects.

What information is needed and how do I hire a foreign national?  

When employing a non-US person, please consult the Office of International Student and Faculty Services for the most current information concerning regulations of the Bureau of Citizenship and Immigration Services (BCIS) (formerly the Immigration & Naturalization Service/INS) and the U.S. Department of State (DOS) implementing the Student & Exchange Visitor Information System (SEVIS). Below are types of employment and the required visa status:

J-1 Visa: Visiting Scholars
•  faculty member coming to teach
•  graduate student doing research at OHIO for one quarter
•  Short term scholar (six months or less, non-extendable)
•  Visiting professor or researcher: extendable up to 3 years  

J-1 Visa: Student on Academic Training
•  student from another university completing an internship at Ohio University •  student from another university completing post-doctorate fellowship at Ohio University
•  normal maximum of 18 months
•  Post-doctorate maximum of 36 months    

F-1 Visa: Student on Curricular Practical Training (CPT)
•  student from another university completing an internship at Ohio University
•  unlimited duration
•  if student completes 12 months or more of CPT, she/he is ineligible for Optional Practical Training (below)  

F-1 Visa: Student on Optional Practical Training (OPT)
•  students from another university completing internship at Ohio University
•  students working in regular job at Ohio University following the completing of his/her degree (maximum of 12 months)
•  cannot be extended, but employee may change status to H1-B1 to continue employment beyond initial period  

H1-B1 Visa: Employee in Specialty Occupation
•  requires at least a bachelor's degree
•  new faculty member
•  employee continuing employment beyond the end of OPT or Academic Training
•  initial approval for 3 years
•  may be extended for an additional 3 years
•  application process takes approximately 3 months  


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