When thinking about applying for a grant, you may need to survey your work or laboratory space and identify those items that are in need of repair or maintenance in order to determine whether or not you should be including those costs in your proposal budget. Ohio University 's Facilities Management (FM) department provides basic maintenance services to the faculty and staff at OHIO through a central pool of costs. Facilities Management i s comprised of the following areas:

Equipment garage, air conditioning and refrigerator shop, carpenter shop, carpet and tile shop, control shop, electric shop, environmental services, life safety shop, paint shop, plumbing shop, preventive maintenance shop, relief maintenance, sheetmetal shop.

Below are services that may be needed. These are provided to you at no cost.

Utili ties and Energy
All utilities are provided for by University Facilities. If you happen to be part of an auxiliary operation, however, you will be charged a utility usage fee on a monthly basis. In this climate of energy conservation, Facilities Management reserves the right to implement energy conserving strategies and projects. Energy and water conservation practices are encouraged, and, as always, Facilities Management welcomes suggestions for further conservatio n techniques.

Capital Projects and Major Repairs
Major capital improvements or repairs to university facilities are handled centrally, and most often are not the responsibility of the using department. Funds to accomplish a large-scale repair are typically available through the State Basic Renovations funds, bond funds, or centrally controlled emergency maintenance funds. This rule changes, however, when a major alteration is due to a specific program request. If a renovation or repair is needed in order to achieve your proposed research goal, you should include a request for renovation/repair funds.

TIP: Examples of large, centrally funded projects include roof replacement and HVAC system replacement.

If a major repair or capital improvement is needed in order to begin your research, you must keep in mind that these major projects are prioritized under the direction of Facilities Planning and part of the capital planning process. This means that your building or laboratory might not be slated for renovation or repair for several years and you must plan accordingly in your research plan.

Custodial Services
The custodial services department provides standard custodial services throughout all university facilities. All areas within a facility receive custodial service including bathrooms, classrooms, hallways, offices, labs, stairwells, and patios or porches. Frequency of tasks is dependent on the type of space and the activity or traffic experienced in the space, but, typically on a daily basis, cleaning occurs for all bathroom surfaces, floors are maintained in heavy traffic areas such as classrooms, hallways and stairwells, and trash is removed from all areas. Deep cleanings of floors or dusting of office desktops are scheduled with building occupants on a periodic basis.

In addition to the most commonly used services for researchers, listed above, the facilities management division also offers grounds services, general maintenance and operations services (not for department specific equipment), building maintenance and utilities maintenance trade shops.

Plant Operations and Maintenance (POM) does not do the following:
• Install, repair or maintain departmentally owned equipment
• Add onto building systems (i.e., walls, electr ical or mechanical)
• Accelerate existing features
• Renovation/capital improvements that are departmentally requested
• Service non-OHIO groups or groups that do not fulfill the requirements of OHIO 's public service mission
• Overtime services, unless in the case of an emergency

Billable Equipment Services
Facilities Management will provide the following assistance with equipment that can be billed to a department account. These services are not a part of the central pool of equipment operations:

• Maintenance or moving of department equipment
• Equipment service to load/unload departmental supplies or materials
• Work in conjunction with departmentally requested renovations and capital p rojects
• Installation, maintenance and repair of department owned equipment
• Overtime services due to a departmental function

All billing estimates will be given to the department in a “not to exceed” format and must be approved and accepted before work can begin. Please contact the areas of facilities management listed at the end of this section to obtain estimates.

TIP: Any departmental renovations requiring insulation work or hazardous abatement as part of the renovation are handled in the environmental services section of Facilities Management. If you need electrical work completed in a lab or building such as conduit for Communication Network Services, you should contact the electric shop. If you need a laboratory freezer or cooler installed as part of your research, be sure to contact the air conditioning and refrigeration shop for an estimate and build that labor cost, along with the cost of the freezer, into your proposed budget.

Labor is charged at a standard facilities management hourly rate that includes labor and benefit costs. To get the latest rate, please contact the billing office at 597-2914.

For more information, or to schedule a service, consult the following contact information below:

Customer service desk: 593-2911
Online work requests: http://www.facilities.ohiou.edu/fm/index.php
Access Control: 593-1758
Custodial Services: 593-2929
Grounds Maintenance: 593-.0460
Maintenance & Operations: 593-2928

DON'T FORGET: Labor is charged at the standard facilities management hourly rate. For more infomation or to get the latest rate, please call 597-2914.

<< Previous Section Next Section >>